NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ MARCH 9, 2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: John W. Brawner Contracting Company, Inc. $ 8,000,000.00 Combustioneer Corporation - $ 10,000,000.00 guarantee of $10,000,000.00 from the parent corp., EMCOR Group, Inc. Delta Electrical Contractors, Inc. $ 1,500,000.00 Key Systems, Inc. $ 8,000,000.00 M.P. Zink Construction, Inc. $ 1,881,000.00 Simpson Unlimited, Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: AXIOM Decision Systems Engineer Survey Eborn Enterprises, Inc. Engineer AGENDA BOARD OF ESTIMATES 03/09/2011 BOARDS AND COMMISSIONS Gannett Fleming, Inc. Architect Engineer Survey Kumi Construction Management Corporation Engineer Malcolm Pirnie Engineer STV, Inc. Architect Landscape Architect Engineer Land Survey 2 AGENDA BOARD OF ESTIMATES 03/09/2011 Space Utilization Committee - Transfer of Jurisdictions ACTION REQUESTED OF B/E: The Board is requested to approve the transfer of jurisdiction for the properties located at 4975, 4973, 4943 Denmore Avenue (Block 4605, Lots 32, 33, 33A) from the inventory of the Department of Housing and Community Development and also the rear NES Denmore Avenue 4943 Denmore Avenue Rear (Block 4605, Lot 67) from the inventory of the Department of Real Estate to the inventory of the Department of Recreation and Parks. BACKGROUND/EXPLANATION: The Departments of Housing and Community Development, Real Estate and Planning have approved the request to transfer the above-referenced parcels to the Department of Recreation and Parks. The transfers will allow for the development of a million dollar multi-use Astroturf field, a project sponsored by the Cal Ripken, Sr. Foundation. The field will be a great recreational asset for the community and the Department will assume full responsibility for the operation and maintenance of the field once the project is completed. The Space Utilization Committee approved this transfer of juris- diction at its meeting on March 1, 2011. 3 AGENDA BOARD OF ESTIMATES 03/09/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Jowita Wyszomirska and Chad W. Tyler, lessee, for the rental of a portion of the property known as School 33, Studio #105, located at 1427 Light Street, 1st floor. The period of the agreement is February 1, 2011 through January 31, 2012, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $ 3,900.00 $325.00 BACKGROUND/EXPLANATION: The lessee will use the leased premises as an artist's studio. The lessee will be responsible for content insurance, janitorial, trash receptacles and security. The lessor will be responsible for heat, electricity and water. The Space Utilization Committee approved this lease at its meeting on March 1, 2011. The lease agreement is late because of delays in obtaining the lessee's signature and notary. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 03/09/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Matthew Freel, lessee, for the rental of a portion of the property known as School 33, Studio #107, 1st floor located at 1427 Light Street. The period of the agreement is February 1, 2011 through January 31, 2012, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $ 3,900.00 $325.00 BACKGROUND/EXPLANATION: The lessee will use the leased premises as an artist's studio. The lessee will be responsible for content insurance, janitorial, trash receptacles and security. The lessor will be responsible for heat, electricity and water. The Space Utilization Committee approved this lease at its meeting on March 1, 2011. The lease agreement is late because of delays in obtaining the lessee's signature and notary. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 03/09/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Aaron Yamada Hanff, lessee, for the rental of a portion of the property known as School 33, Studio #204, 2nd floor located at 1427 Light Street. The period of the agreement is November 1, 2010 through October 31, 2011, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $ 3,900.00 $325.00 BACKGROUND/EXPLANATION: The lessee will use the leased premises as an artist's studio. The lessee will be responsible for content insurance, janitorial, trash receptacles, and security. The lessor will be responsible for heat, electricity, and water. The Space Utilization Committee approved this lease at its meeting on March 1, 2011. The lease agreement is late because of delays in obtaining the lessee's signature and notary. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 03/09/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Kenneth Yee, lessee, for the rental of a portion of the property known as School 33, Studio #206, 2nd floor located at 1427 Light Street. The period of the agreement is January 1, 2011 through December 31, 2011, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $ 3,900.00 $325.00 BACKGROUND/EXPLANATION: The lessee will use the leased premises as an artist's studio. The lessee will be responsible for content insurance, janitorial, trash receptacles and security. The lessor will be responsible for heat, electricity and water. The Space Utilization Committee approved this lease at its meeting on March 1, 2011. The lease agreement is late because of delays in obtaining the lessee's signature and notary. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 03/09/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Loyola University Maryland, Inc. tenant, for the rental of a portion of the property known as 3301 Waterview Avenue, Block 7610, Lot 15 being on the lower level, consisting of 1,200 sq. ft. The period of the agreement is January 1, 2011 through December 31, 2012. AMOUNT OF MONEY AND SOURCE: Annual Rent $ 1,470.00 BACKGROUND/EXPLANATION: The leased space will be used for the storage of the tenant's boats. The tenant must obtain approval from the Facility Administrator prior to making any improvements to the storage space. The tenant must keep the storage area in a good and orderly manner, and is responsible for obtaining liability insurance. Use of the weight room is at the discretion of the Facility Administrator. The landlord will be responsible for fire insurance. The Space Utilization Committee approved this lease at its meeting on March 1, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 03/09/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 10 - 11 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 9 AGENDA BOARD OF ESTIMATES 03/09/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 20,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Reserve ­ Citywide Active ­ Citywide 25th Series Park Maintenance Park Maintenance This transfer will provide funds to cover the costs associated with Change Order No. 1 for Patterson Park Entrance Improvements under Contract RP 10809. 2. $ 40,000.00 9938-906765-9475 9938-904765-9474 State Reserve ­ Courts Active ­ Courts & Fields Renov. & Fields Renov. FY 09 FY 09 This transfer will provide funds to cover the costs associated with design services under On-Call contract No. 1064, Task #36 to Greenman-Pedersen, Inc. Department of Housing and Community Development 3. $1,041,676.96 9991-923989-9593 9991-914080-9593 36th CDBG Loan Repayment 36th CDBG - Public Housing 108 $1,595,631.99 9991-923989-9593 9991-917410-9593 36th CDBG Loan Repayment 36th CDBG ­ East Baltimore Dev. Initiative 108 $ 466,896.16 9991-922989-9587 9991-917410-9593 36th CDBG Loan Repayment 36th CDBG ­ East Baltimore Dev. Initiative 108 This transfer will provide appropriation authority for debt repayment on U.S. Housing and Urban Development Section 108 loans for fiscal year 2011 that fund community and economic development initiatives. 10 AGENDA BOARD OF ESTIMATES 03/09/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 4. $ 132,500.00 9916-9194-901517 9916-9197-908517 General Funds Historic Buildings Historic Buildings Exterior Preser- Exterior Preserva- vation tion Reserve Active This transfer will enable the City to stabilize the Crimea (Orienda) Mansion exterior foundation wall and add lighten- ing protection to the top of the building. 11 AGENDA BOARD OF ESTIMATES 03/09/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Options 1. East Baltimore 1725 E. Preston L/H $ 4,720.00 Investments, LLC St. 2. Scott Orkin 1724 E. Preston L/H $ 6,720.00 St. 3. Ernest L. Young 1240 N. Gay St. L/H $ 6,760.00 and Daisy Young In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amount/s. Dept. of Housing and Community Development ­ Condemnations 4. PA NA Solutions 1115 Rutland Ave. F/S $ 8,900.00 Inc. 5. Linwood R. Newby, 1103 Rutland Ave. F/S $ 50,000.00 Jr. (deceased) Erik Darrell Newby, P.R. 6. Richard L. Mills 1003 N. Castle L/H $ 5,100.00 St. 7. Japura Enterprise, 1741 E. Preston L/H $19,720.00 LLC St. 8. York Enterprises, 1029 N. Castle L/H $ 4,980.00 Inc. St. 12 AGENDA BOARD OF ESTIMATES 03/09/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Condemnations 9. Julia Mae Ross 1018 N. Castle F/S $ 5,250.00 St. 10. Alness, LLC 1036 N. Castle F/S $ 5,250.00 St. 11. Avid Enterprises-1, 1825 E. Biddle L/H $ 5,050.00 Inc. St. 12. 1013 N. Potomac 1013 N. Castle L/H $ 4,800.00 LLC St. 13. PMD, LLC 1224 N. Gay St. L/H $ 6,940.00 14. Caratel Realty, 1008 N. Castle F/S $ 5,250.00 Inc. St. 15. Foxwood National, 1735 E. Preston L/H $ 6,720.00 Inc. St. 16. Elizabeth Allen 1032 N. Castle F/S $ 5,250.00 for Life St. Remainder to Robert Hurtt Funds are available in Account No. 9910-906416-9588-900000- 704040, EBDI Project, Phase II. 13 AGENDA BOARD OF ESTIMATES 03/09/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Rescissions and Approvals 17. Miriam Winder 1912 N. Castle St. G/R $ 632.50 Kelly, Trustee $69.00 of the MWK Trust On February 9, 2011, the Board approved the purchase by condemnation of the ground rent interest in the property located at 1912 N. Castle Street for $460.00. The Department has secured appraisals and held negotiations with Ms. Kelly. Since the original Board approval, she has agreed to a voluntary settlement. The Board is requested to approve the purchase of the $69.00 ground rent interest in this property for $632.50. 18. Jack and Harvey, 1924 N. Castle St. G/R $ 300.00 Inc. $36.00 On February 9, 2011, the Board approved the purchase by condemnation of the ground rent interest in the property located at 1924 N. Castle Street for $240.00. The Department has secured appraisals and held negotiations with Jack and Harvey, Inc., owner. Since the original Board approval, the owner has agreed to a voluntary settlement. The Board is requested to purchase the $36.00 ground rent interest in this property for $300.00. This property will be redeveloped. Funds are available in Account No. 9910-908087-9588-900000- 704040, Columbus School Project. 14 AGENDA BOARD OF ESTIMATES 03/09/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development ­ Rescissions and Approvals 19. Marion I. and 1904 N. Castle St. G/R $ 240.00 Henry J. Knott $36.00 Foundation On February 9, 2011, the Board approved the purchase by condemnation of the ground rent interest in the property located at 1904 N. Castle Street for $240.00. The Department has secured appraisals and held negotiations with the Marion I. and Henry J. Knott Foundation, owner. Since the original Board approval, the owner has agreed to a voluntary settlement. The Board is requested to approve the purchase of the $36.00 ground rent interest in this property for $240.00. 20. Linda Jenkins 1918 N. Castle St. L/H $ 2,824.00 Brown, Life Tenant with Powers (deceased) and remainder to Carolyn B. Jenkins, also known as Carolyn B. Freeman On February 9, 2011, the Board approved the purchase by condemnation of the leasehold interest in the property located at 1918 N. Castle Street for $2,567.00. The Department has secured appraisals and held negotiations with the owner and is in compliance with the requirements of the Uniform Relocation Act for replacement housing payment and relocation assistance. Since the original Board approval, the owner has agreed to a voluntary settlement. The Board is requested to approve the purchase of the leasehold interest in this property for $2,824.00. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. Funds are available in Account No. 9910-908087-9588-900000- 704040, Columbus School Project. 15 AGENDA BOARD OF ESTIMATES 03/09/2011 Police Department ­ Memoranda of Agreement The Board is requested to approve the memoranda of agreement from the Maryland Emergency Management Agency (MEMA) with the various service providers. The period of the MOA is effective upon Board approval through May 31, 2011. 1. SHAAREI TFILOH CONGREGATION $ 24,993.00 2. BEIT YAAKOV CONGREGATION $ 11,000.00 3. CONGREGATION AVODAS YISROEL $ 20,000.00 Account: 4000-435410-2010-682421-607001 On April 21, 2010, the Board approved a grant award agreement with MEMA for the FY09 Urban Area Security Initiative (UASI) grant program in the amount of $2,237,397.00. The FY09 UASI grant was created to improve local, regional, and statewide emergency preparedness and ability to defend against and respond to terrorist acts. The above listed organizations will purchase equipment and conduct planning activities to reduce its vulnerabilities as potential target sites for terrorist acts. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The memoranda of agreement have been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 03/09/2011 Police Department - Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Ms. Barbara Harant. The period of the agreement is effective upon Board approval through March 31, 2012. AMOUNT OF MONEY AND SOURCE: $35,000.00 ­ 4000-497711-2024-694600-603018 BACKGROUND/EXPLANATION: On November 10, 2010, the Board approved a grant with the U.S. Department of Justice for the FY 10 "Forensic DNA Backlog Reduction Program", for the period October 1, 2010 to March 31, 2012. The grant funds assist the Department's Crime Laboratory in reducing forensic DNA backlog cases and samples turnaround time by maximizing available DNA technology. Ms. Harant, a serologist, will work as a consultant. She will be paid $45.00 per burglary case, $75.00 per sexual or physical assault case, $125.00 per homicide case, with a maximum salary of $35,000.00 with no benefits. Ms. Harant's services will include performing biological screening examinations to identify evidence samples suitable for DNA testing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 03/09/2011 Police Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve a one-month severance payment by expenditure authorization to retired Officer Brenda O. Alvarez. AMOUNT OF MONEY AND SOURCE: $4,568.30 ­ 1001-000000-2003-195300-601062 BACKGROUND/EXPLANATION: On October 14, 2009, the Public Safety Infirmary determined Ms. Brenda O. Alverez is unable to perform the duties of a police officer and would be on permanent limited duty. General Order Q- 23, Maintenance Program for Limited/Light Duty Personnel establishes that there are no permanent limited/light duty positions in the Baltimore Police Department. Accordingly, in view of the above, by the power vested in Commissioner Frederick Bealefeld, III by the Code of Public Local Laws for Baltimore City, Subtitle 16, Police Department, Section 16-18, Ms. Alvarez was officially notified in writing, that effective December 10, 2010 she would be removed from the departmental payroll and would receive a lump sum severance payment equivalent to one month's pay, at her current salary level. APPROVED FOR FUNDS BY FINANCE 18 AGENDA BOARD OF ESTIMATES 03/09/2011 Police Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds for the annual payment of utilities for the Department's Child Abuse Center located at 2300 N. Charles Street. The payment is for the period January 1, 2011 through December 31, 2011. AMOUNT OF MONEY AND SOURCE: $19,375.00 ­ 1001-000000-2021-212800-603015 BACKGROUND/EXPLANATION: On February 2, 2005, the Board approved the Memorandum of Understanding with Baltimore Child Abuse Center (BCAC). Under the MOU, the Department's Child Abuse Unit uses 5,500 square feet of office space rent-free at 2300 N. Charles Street, which represents 25% of the building space. The BCAC is requesting that the Department pay 25% of the utilities for the building. The estimated annual utility cost for the building is $77,500.00, making the Department's share of the cost $19,375.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 19 AGENDA BOARD OF ESTIMATES 03/09/2011 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is November 1, 2010 through June 30, 2011, unless otherwise indicated. 1. BALTIMORE MENTAL HEALTH SYSTEMS, INC. $136,604.00 Account: 4000-427507-3160-308400-603051 The organization will provide mental health interventions using the Family Centered Treatment model for the purpose of providing case management services for clients enrolled in the Operation Safe Kids Program. 2. BALTIMORE MENTAL HEALTH SYSTEMS, INC. $ 45,432.00 Account: 4000-497210-3160-308600-603051 The organization will subcontract with an outpatient health clinic to provide outpatient mental health services for the Operation Safe Kids Program. Services will be provided to reentry youth and their families before they are released from placement while they transition back to the community. 3. THE JOHNS HOPKINS UNIVERSITY $226,209.00 Account: 4000-418811-3030-532015-603051 The organization will provide HIV counseling, testing and referral services to 13,000 clients who are at risk for HIV infection or who are in various stages of HIV infection. The clients will be from the Eastern/Druid Sexually Transmitted Disease Clinics of the Baltimore City Health Department. Services will include but are not limited to testing for other sexually transmitted diseases, maintaining confidential files on serologic tests and notifying appropriate care providers. The period of the agreement is October 1, 2010 through June 30, 2011. 20 AGENDA BOARD OF ESTIMATES 03/09/2011 Health Dept. ­ cont'd 4. THE JOHNS HOPKINS UNIVERSITY $ 75,403.00 Account: 4000-422311-3030-513208--603051 The organization will provide HIV counseling and testing for clients who are at risk for HIV infection or who are in various stages of HIV infection in the Eastern and Druid Sexually Transmitted Disease clinics. The period of the agreement is July 1, 2010 through June 30, 2011. 5. LIVING CLASSROOMS FOUNDATION, INC. $349,199.00 Account: 4000-485110-5750-694100-603051 The organization will implement the Safe Streets Services using the CeaseFire Chicago model and all its components with fidelity. The five components to the model are Community Mobilization, Public Education, Cooperation with Law Enforcement, Outreach, and Faith-based involvement. The period of the agreement is July 1, 2010 through June 30, 2011. The agreements are late because budget revisions delayed the processing. 6. ASSOCIATED CATHOLIC CHARITIES, INC. $ 33,002.00 d/b/a CHERRY HILL SENIOR CENTER Account: 4000-433511-3024-268417-603051 The organization operates a senior program to serve as the focal point for seniors and their caregivers. Services will include but are not limited to transportation, social, recreational and educational programs, information and assistance, outreach, and wellness. The period of the agreement is October 1, 2010 through September 30, 2011. The agreement is late because of the transition between CARE and the BHCD and waiting on the grant approval. 21 AGENDA BOARD OF ESTIMATES 03/09/2011 Health Dept. ­ cont'd 7. THE HEARING AND SPEECH AGENCY OF METROPOLITAN BALTIMORE, INC. $118,280.00 Account: 5000-587410-5750-672201-603051 The organization will provide a speech-language pathologist to staff the Baltimore Infants and Toddlers Program's Eligibility Center and provide occupational therapy evaluations, speech/language evaluations, audio logical evaluations, and speech/language or occupational therapy as needed. The period of the agreement is July 1, 2010 through June 30, 2011. The agreement is late because budget revisions delayed the processing. 8. THE JOHNS HOPKINS UNIVERSITY $236,467.00 Account: 4000-424511-3023-274404-603051 The organization will maintain comprehensive HIV primary and specialty care services to uninsured/underinsured clients in the Baltimore Eligible Metropolitan Area. Services will include but are not limited to provision of laboratory evaluations to monitor HIV infection, response to antiretroviral therapies and to assess for development of toxicity or adverse effects to therapeutics, and provision of radiological and diagnostic evaluations to facilitate the medical management of HIV infection and its complications. The period of the agreement is July 1, 2010 through June 30, 2011. The agreement is late because the State AIDS Administration programmatically manages Ryan White Part B services. The Department is responsible for processing contracts after receipt of an approved budget and scope of services and making payments to the provider after the State selects the provider through the Request for Proposal process. 22 AGENDA BOARD OF ESTIMATES 03/09/2011 Health Dept. ­ cont'd MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 03/09/2011 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds to pay Weight Watchers of North America Inc. AMOUNT OF MONEY AND SOURCE: Invoice No. Health Center $1,859.25 ­ 364098 - Bon Secours Community Support 2,479.00 ­ 367306 - The People's Community Health Center 1,097.00 ­ 369014 - Dru/Mondawmin Healthy Families $5,435.25 ­ 4000-425411-3080-292600-604025 BACKGROUND/EXPLANATION: On September 7, 2010, the Department processed an agreement with Weight Watchers of North America Inc. to provide group education and counseling sessions for clients referred by the B'More Healthy Babies Program. Unfortunately the agreement was lost in the mail. A second agreement was sent to the provider but it was returned with the term expired. During this time the provider enrolled 87 clients at the three area community health centers. AUDITS REVIEWED AND HAD NO OBJECTION. APPROVED FOR FUNDS BY FINANCE 24 AGENDA BOARD OF ESTIMATES 03/09/2011 EXTRA WORK ORDER * * * * * * The Board is requested to approve the Extra Work Order as listed on the following page: 26 The EWO has been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 25 AGENDA BOARD OF ESTIMATES 03/09/2011 EXTRA WORK ORDER Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 1. EWO #001, $0.00 ­ S.C. 878, Repair and Replacement of Existing Sanitary Sewers at Various Locations $2,893,528.30 $0.00 R.E. Harrington 180 70.00 Plumbing & CCD Heating 26 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Communication Services ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement to Protect Customer Proprietary Network Information (CPNI) with Verizon-MD (VMD). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This agreement authorizes the Department's Municipal Telephone Exchange to have access privileges to the Verizon Network databases with City telecommunication information, and grants authority to certain Department employees to access the City of Baltimore CPNI with Verizon. This information includes billing records, and other information pertaining to City telecommunication services procured through Verizon-MD. (The agreement to protect customer proprietary network information has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 03/09/2011 Mayor's Office ­ Grant ACTION REQUESTED OF B/E: The Board is requested to approve a grant to greiBO K Designs, LLC for the 2011 African American Festival. The African American Festival will be held on Saturday, July 2 ­ Sunday, July 3, 2011 at M & T Bank Stadium. AMOUNT OF MONEY AND SOURCE: $150,000.00 ­ 1001-000000-1220-146500-607001 BACKGROUND/EXPLANATION: The City will disburse to greiBO K Designs, LLC grant funds of $150,000.00 in one lump sum. The 2011 African American Festival is expected to raise funds to offset the amounts to be granted to greiBO K Designs, LLC and other festival costs through sponsorships, advisory board fundraising, grants and vendor revenue. The African American Festival is a celebration of the cultural heritage and diversity of Baltimore's African Americans and their descendants. It is a celebration of life, music and culture and over the last 30 years it has been the largest African American Festival on the east coast. This festival attracts all ages and brings together a demographic distribution of incomes, ages, education and gender. The African American Festival is an opportunity for local and national sponsors to reach a large targeted audience in a unique and positive environment. APPROVED FOR FUNDS BY FINANCE. 28 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of a local government resolution. The following organization is applying to the State of Mary- land's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. COMMUNITY CONFERENCING CENTER $ 5,000.00 (CITCP) The Community Conferencing Center, located at 2300 N. Charles Street, second floor, proposes the Community Conferencing Project. During a Community Conference, a trained facilitator will conduct a community-based crime and conflict resolution initiative. This brings together victims, offenders and respective supporters to discuss what happened, how everyone has been affected, how to resolve the matter, and prevent it from happening again in the form of a written agreement. The Community Conferencing Center is a conflict transformation and community justice organization that provides ways for people to safely, collectively and effectively prevent and resolve conflicts and crime. It has been recognized nationally and internationally for the use of conflict management strategies in a variety of settings, including criminal justice, education, community development and business. Training, technical assistance, program development and program evaluation services are provided and, in most cases the services are at no cost to participants. The initiative is used for school conflicts/fights (including afterschool programs), neighbors/community conflicts, alternatives to court cases, conflicts within detention/residential facilities, wraparound service planning, after care planning, and workplace conflicts. 29 AGENDA BOARD OF ESTIMATES 03/09/2011 DHCD ­ cont'd The results of the initiative include immediate and meaningful response to crime, reduces recidivism, and offenders are accountable for their actions. Victims are included in deciding the outcomes and feel that "justice has been served," and participants are connected to a network of support. The initiative reduces minority over- representation in the criminal justice system, is highly cost effective, and frees up the court system resources to better address serious cases. The Community Conferencing Center's mission is to provide a highly participatory, community-based process for people to transfer conflicts into cooperation, take collective and personal responsibility for action, and improve the quality of life. 30 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with Communities Organized to Improve Life, Inc./The Learning Bank. The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $58,330.00 ­ 2089-208911-5930-437334-603051 BACKGROUND/EXPLANATION: The organization will utilize the funds to subsidize a portion of the Learning Bank's operating cost. The Learning Bank operates an adult literacy program that assists 700 adult learners a year. The services include adult basic education classes, GED programs, computer training classes, and other support services. MBE/WBE PARTICIPATION: FOR FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $33,000.00, AS FOLLOWS: MBE: $3,300.00 WBE: $1,650.00 On June 20, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) 31 AGENDA BOARD OF ESTIMATES 03/09/2011 DHCD ­ cont'd Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2010 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with The Baltimore Station, Inc. developer, for the sale of the City-owned properties located at 1532 Baker Street and 1601 N. Gilmor Street. AMOUNT OF MONEY AND SOURCE: $14,000.00 ­ 1532 Baker Street 16,000.00 ­ 1601 N. Gilmor Street $30,000.00 - Sale price BACKGROUND/EXPLANATION: The project will consist of the complete rehabilitation of 1532 Baker Street and 1601 N. Gilmor Street for use as sober living facilities for homeless veterans with addiction problems. The Baltimore Station, Inc. provides rigorous self-help programs in a safe, caring residential setting to support men, most of whom are veterans, who are transitioning from the cycle of poverty, substance abuse, and homelessness, to self-sufficiency. The Baltimore Station, Inc. enjoys an excellent relationship with the surrounding neighborhoods and community and serves as a shining example on how a facility should be managed. MBE/WBE PARTICIPATION: The developer has signed the Commitment to Comply with the Minority and Women's Business Enterprise Program of Baltimore City. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Mr. Jonathan Spinnetto, developer, for the sale of the City-owned property located at 1526 McCulloh Street. AMOUNT OF MONEY AND SOURCE: $25,000.00 ­ Sale price BACKGROUND/EXPLANATION: A good faith deposit of $2,500.00 has been paid by the developer. The project will consist of the rehabilitation of the property for owner occupancy. The property will be completely rehabilitated to include a new roof, new windows, and a new HVAC system. MBE/WBE PARTICIPATION: The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because it will be sold at market value. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with North Avenue Car Wash Venture, LLC, developer, for the sale of three City-owned properties located at Block 3423, Lots 009, 012, and 017. AMOUNT OF MONEY AND SOURCE: $50,000.00 ­ Block 3423, Lot 009 25,000.00 ­ Block 3423, Lot 012 20,000.00 ­ Block 3423, Lot 017 $95,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: The properties will be consolidated with Block 3423, Lots 013, 014, 015, and 016 for which the developer owns the Tax Sale Certificates. The Right-of-Redemption has been foreclosed upon on the Tax Certificates and the deeds will be recorded at the time the developer settles on the properties conveyed from the City. Once the developer acquires the City-owned properties, it will consolidate the City lots with the lots it purchased in Tax Sale. The sale of these properties will allow the developer to modernize the facility and provide a well-landscaped and attractive facility at the intersection of North Avenue and McCulloh Street. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: The properties appraised for $116,600.00. The developer made an offer of $95,000.00, which was accepted. 35 AGENDA BOARD OF ESTIMATES 03/09/2011 DHCD ­ cont'd The rationale for the sale of these properties below the appraised value are: a. Specific Benefit to the immediate community The sale of the property will allow the developer to acquire the existing business and continue operation at that site. The new owners will also improve the site with additional landscaping that will benefit the community by improving the esthetics of a major intersection at McCulloh Street and North Avenue; b. Economic Development; Creation of Jobs, Real Estate Taxes... The developer will improve the existing business, continue operations, add additional jobs at the site, and pay real estate taxes on the three properties. c. Conditions of the property The developer holds Tax Sale Certificate judgments for the improvement-only lot as well as numerous surrounding lots that comprise the car wash facility as it appears at the corner of McCulloh Street and North Avenue. The City-owned properties have suffered a long-standing deleterious influence from the improvement-only lot (11A) located within Lot 9. The improvement itself encroaches substantially onto neighboring lots which creates a defect in title. The sale of the three City-owned properties to the developer serves to correct the problematic conditions of an improvement- only lot surrounded by a City-owned lot. Thus, granting official ingress for the business's customers along North Avenue as well as negating the encroachment created by the improvement itself. MBE/WBE PARTICIPATION: The developer has agreed to comply with the Minority and Women's Business Enterprise Program of Baltimore City. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 03/09/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following page: 38 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 37 AGENDA BOARD OF ESTIMATES 03/09/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 1. B50001765, Furnish 1st Call and Install Carpet Total Contracting, Inc. $450,000.00 2nd Call CB Flooring, LLC $ 50,000.00 Total Contracting, Inc.: MBE: You Construction 10% WBE: Amaric Interiors, Inc. 5% CB Flooring, LLC: MBE: Granite World & Floor 10% WBE: Letke Security Contractors, Inc. 5% MWBOO FOUND VENDORS IN COMPLIANCE. 38 AGENDA BOARD OF ESTIMATES 03/09/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. TOP LAYER Sole Source/ SECURITY $149,609.43 Agreement Solicitation No. 08000 ­ IPS 5500-500ES Hardware & Software Support ­ Mayor's Office of Information Technology ­ Req. No. R564926 The Board is requested to approve and authorize execution of a agreement with Top Layer Security. The period of the agreement is effective upon Board approval for five-years. The vendor is the sole provider of the IPS5500-500ES E-series proprietary software licenses and hardware maintenance. It is hereby certified, that the above procurement is of such as nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 2. FESCO EMERGENCY SALES/ HORTON EMERGENCY VEHICLES $1,815,864.00 Selected Source Solicitation No. 06000 ­ 2011 Medic Units ­ Fire Department ­ Req. No. R565071 The eight units requested are being purchased from a cooperative purchase contract HGAC #AM04-10 with the Baltimore Regional Cooperative Purchasing Committee and Houston- Galveston Area Council. It is hereby certified, that the above procurement is of such as nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 39 AGENDA BOARD OF ESTIMATES 03/09/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 3. C.N. ROBINSON LIGHTING SUPPLY COMPANY, INC. $300,000.00 Renewal Baltimore Regional Cooperative Purchasing Committee Solicitation No.09-005 ­ Lamps and Ballasts, Large and Specialty ­ Agencies Various ­ P.O. No. P507739 On April 15, 2009, the Board approved the initial award in the amount of $300,000.00. The award contained four 1-year renewal options at the sole discretion of the City. This renewal in the amount of $300,000.00 is for the period for the period April 22, 2011 through April 21, 2012. MWBOO GRANTED A WAIVER. 4. INTERSTATE TRUCK EQUIPMENT, INC. $ 50,000.00 Renewal Solicitation No. 06000 ­ OEM Parts and Service for Seagrave Fire Apparatus ­ Department of General Services ­ P.O. No. P502097 On April 30, 2008, the Board approved the initial award in the amount of $114,000.00. The award contained two 1-year renewal options at the sole discretion of the City. Subsequent actions have been approved. This renewal in the amount of $50,000.00 is for the period May 1, 2011 through April 30, 2012. MWBOO GRANTED A WAIVER. 5. CHESAPEAKE UNIFORM d/b/a LORD BALTIMORE $360,000.00 Renewal Solicitation No. B50000860 ­ Industrial Work Uniforms ­ Agencies ­ Various ­ Req. Nos. Various On December 23, 2009, the Board approved the initial award in the amount of $300,000.00. The award contained an option to renew at the sole discretion of the City. Subsequent actions have been approved. This renewal in the amount of $360,000.00 is for the period April 15, 2011 through April 14, 2013. MWBOO GRANTED A WAIVER. 40 AGENDA BOARD OF ESTIMATES 03/09/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. S.T.A.R. ASSOCIATES, INC. $ 91,000.00 Increase Solicitation No. B50000570 ­ Transportation for the Hooper Center ­ Baltimore City Health Department ­ P.O. No. P511277 On October 1, 2008, the Board approved the initial award in the amount of $288,750.00. Subsequent actions have been approved. Funding is being incrementally requested because of uncertainty as to the future volume of these services needed. This increase in the amount of $91,000.00 will provide funds for services through June 30, 2011, and will make the total award amount $622,250.00. MWBOO GRANTED A WAIVER. 7. POINT BLANK BODY ARMOR, INC. $250,000.00 Term Purchase Order Solicitation No. 06000 ­ Body Armor ­ Police Department ­ Req. No. Various By a separate letter the Board is requested to rescind the award for Solicitation No. B50000179. A term purchase order is needed to meet the Police Department's need for body armor while that requirement is re-bid. MWBOO GRANTED A WAIVER. 8. MARYLAND POLICE SUPPLY $0.00 Rescission of Award Solicitation No. B50000179 ­ Personal Ballistic Soft Body Armor ­ Req. No. P501411 On January 30, 2008, the Board approved the initial award with subsequent actions. However, the vendor is no longer able to meet the City's requirement for the timely delivery of these items. By a separate letter a term purchase order will be requested to meet this requirement while a new contract is solicited. 41 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Transportation ­ Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement among the Mayor and City Council of Baltimore acting through the Department of Transportation, Federal Highway Administration and the Mayor's Office of Employment Development for the Youth Opportunity Urban Youth Corps Program. The amendment no. 1 to agreement will extend the period of the agreement through June 30, 2011. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On March 17, 2010, the Board approved an agreement for the Youth Opportunity Urban Youth Corps Program. This program established a transportation training program for high-risk inner City youth. This amendment no. 1 will extend the agreement through June 30, 2011. All other terms and conditions of the original agreement remain unchanged. AUDITS NOTED THE TIME EXTENSION. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of General Services ­ Minor Privilege Permit Application The Board is requested to approve the following application for a Minor Privilege Permit. The application is in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1634 Aliceanna St DW Realty, LLC Retain awning 27' x 3' Amount: $170.10 Since no protests were received, there are no objections to approval. 43 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of General Services ­ Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with Friends of the President Street Station, Inc. grantee. The period of the right-of-entry agreement is effective upon Board approval for three months. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Friends of the President Street Station, Inc. wishes to enter onto the property known as President Street Station, 801 Fleet Street. Friends of the President Street Station, Inc. will volunteer their services for the historical preservation of the President Street Station. They will show exhibits and artifacts to the public and will use the property for a museum. The City will be responsible for maintaining the property. The grantee will be responsible for the security costs of the property. MBE/WBE PARTICIPATION: N/A (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of General Services ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Better Waverly Community Organization. The period of the agreement is effective upon Board approval for five years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In an effort to acknowledge the significance of the Greenmount corridor, the Better Waverly Community Organization has requested to place an historical sign in the median at the intersection of 33rd Street and Greenmount Avenue. The Better Waverly Community Organization will pay the costs for the sign and be responsible for the maintenance of the sign. MBE/WBE PARTICIPATION: N/A (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of General Services ­ Amendments to Agreement The Board is requested to approve and authorize execution of amendments to agreements. The Department is requesting an increase in the upset limit and time extension to allow the On-call Consultants to perform extra work and services that need to be assigned. Funds will be identified as tasks are assigned. On-Call Consultant Project/Services Amount 1. BUCHART HORN INC. 1098B, On-Call $ 250,000.00 Architectural Design On December 23, 2009, the Board approved the original agreement for two years with an upset dollar amount of $750,000.00. This amendment no. 1 will increase the upset limit from $750,000.00 to $1,000,000.00. AUDITS NOTED THE INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. 2. WHITNEY BAILEY COX 1098W, On Call $1,000,000.00 MAGNANI LLC Civil/Structural Consulting Design Services On April 29, 2009, the Board approved the original agreement for two years with an upset dollar amount of $750,000.00. On June 23, 2010, the Board approved amendment no. 1 to increase the upset limit from $750,000.00 to $1,000,000.00. This amendment no. 2 will increase the upset limit from $1,000,000.00 to $2,000,000.00 and will extend the agreement through April 27, 2012. 3. JOHNSON MIRMIRAN & 1099J, On Call $1,000,000.00 THOMPSON Civil/Structural Consulting Design Services On February 25, 2009, the Board approved the original agreement for two years with an upset dollar amount of $750,000.00. On February 3, 2010, the Board approved amendment no. 1 to increase the upset limit from $750,000.00 46 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of General Services ­ cont'd to $1,000,000.00. This amendment no. 2 will increase the upset limit from $1,000,000.00 to $2,000,000.00 and extend the agreement through February 23, 2012. APPROVED FOR FUNDS BY FINANCE THE CONTRACTOR WILL COMPLY WITH THE MBE AND WBE GOALS ON THE AGGREGATE AMOUNT. AUDITS NOTED THE TIME EXTENSIONS AND INCREASES IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. (The amendments to agreements have been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of ­ Agreement for Energy Performance General Services Contracting Phase II ­ Department of Transportation (DOT) Street Lights ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement for the Energy Performance Contracting Phase II with Energy Systems Group, LLC (ESG) for the construction of Energy Conservation Measures (ECM). AMOUNT OF MONEY AND SOURCE: $15,698,426.94 ­ Financed through the City Master Lease for Energy Performance Contracting Projects, provided through the City's Office of Treasury Management BACKGROUND/EXPLANATION On February 10, 2010, the Board approved the Phase I - Energy Performance Contract with the ESG to provide a detailed energy audit and guaranteed savings program to reduce the City's energy consumption and maintenance costs for the DOT's street lights. The scope of work under Phase II will be retrofitting the DOT street lights, including 11,000 cobra head fixtures in the northeast quadrant of the City and 115 shoebox fixtures under I- 83, Jones Falls Expressway. The ESG will also provide monitoring services to verify the resulting energy savings and system equipment maintenance services. This agreement will provide for the implementation of energy savings measures, guarantee the resulting savings, and provide maintenance for all installed equipment for the life of the contract. The amount to be financed by the Master Lease is $15,698,426.94. This includes $14,988,426.94 of capital costs for work performed by the ESG and $710,000.00 for the Energy Division, Department of General Services, to manage performance and inspect the quality of work during the period of construction. Annual loan payments will be made by the City utilizing funds that will be saved by the reduction of energy consumption through implementing the scope of work as proposed by the ESG. 48 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of General Services ­ cont'd In addition, the energy and operational savings will fund a fifteen-year maintenance and services agreement in the amount of $4,100,000.00 and a one-year monitoring and verification agreement in the amount of $27,500.00. The amount of energy savings as related to each implemented ECM is guaranteed by the ESG for the life of the contract, which is 15 years after the completion of construction, which will be documented by a Certificate of Substantial Completion. MBE/WBE PARTICIPATION: MBE: Hunt Consulting, LLC $1,888,748.18 12.60% WBE: Oelmann Electric Supply, Co. $ 112,413.00 0.75% Lighting Maintenance, Inc. 337,560.00 2.25% Total $ 449,973.00 3.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement for the Energy Performance Contracting - Phase II has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 03/09/2011 PERSONNEL Office of the President ­ City Council Hourly Rate Amount 1. DRUSILLA BUNCH $27.42 $27,090.96 Account: 1001-000000-1000-107100-601009 Ms. Bunch, retiree, will work as a Special Assistant to Councilman William "Pete" Welch. Ms. Bunch will provide clerical and administrative level support, act as a liaison for Councilman Welch and represent the 9th City Council District at community and board/or commission meetings. The period of the agreement is effective upon Board approval for one-year. THE OFFICE OF THE PRESIDENT IS REQUESTING A WAIVER OF THE HOURLY RATE SALARY CAP AS STIPULATED IN THE AM 212-1, PART I. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 03/09/2011 Bureau of Water and Wastewater (BW&WW) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with MWH Americas, Inc./EA Engineering Science and Technology, Inc., a joint venture for Project No. 1112, Wet Weather Consent Decree (CD) Compliance, and Program Management Services. The Board is also requested to approve a variance from the City's overhead multiplier of 2.58 and the base rate of $55.00 per hour only for MWH Americas, Inc. (MWH). The requested adjusted multiplier and rates are 3.23 and $85.00 per hour, plus overhead and profit for the Program Manager and Technical Director only. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $ 5,494,772.98 ­ Wastewater Revenue Bonds (46.42%) 6,342,307.97 ­ Baltimore County (53.58%) $11,837,080.95 ­ 9956-902587-9551-900020-703032 (Upset limit) BACKGROUND/EXPLANATION: The consultants will provide engineering services for Project No. 1112, Wet Weather Consent Decree (CD) Compliance, and Program Management Services. The requested adjusted multiplier and rates are 3.23 and $85.00 per hour plus overhead and profit for the Program Manager and Technical Director only with all other MWH staff capped at $55.00 per hour, plus overhead and profit. On September 30, 2002, the City entered into a CD with the United States Environmental Protection Agency (EPA) and Maryland Department of the Environment (MDE) to improve the City's collection system by eliminating Sanitary Sewer Overflows (SSOs). The BW&WW determined that there is a potential to achieve significant cost savings for the City in its on-going Wet Weather CD Program. In order for these cost savings to be realized, the City needed to attract firms of national stature with a proven track record of similar cost savings in other CD Programs nationally. These consultants are accustomed to working for overhead rates exceeding those regularly approved by the Board. 51 AGENDA BOARD OF ESTIMATES 03/09/2011 BW&WW ­ cont'd On June 18, 2009, the Office of Boards and Commissions advertised for consulting engineering firms to provide professional engineering services for Program Management for the project with a statement, "The City will consider compensating firms at a higher overhead rate for the Program Management Services, subject to review of independently audited overhead rates, in accordance with the Federal Acquisition Regulation Requirements." Under an action of November 4, 2009, the Architectural & Engineering Awards Commission approved the BW&WW's recommendation and directed the BW&WW to commence negotiations with the number one ranked Joint Venture Partner of MWH and EA Engineering, Science, and Technology, Inc. The MWH is a leading Environmental Engineering firm with national prominence and has demonstrated experience in large wet weather compliance programs addressing the SSO and Combined Sewer Overflow (CSO) issues including interactions with the EPA, the MDE and other regulatory agencies. Further, the EPA recognizes MWH as a leader in wet weather technology and compliance as they have authored the SSO and the CSO guidance and technical documents. Thus, the depth and knowledge that the MWH brings to this program is critical in complying with the requirements of the CD. The City can potentially benefit from the MWH's knowledge and experience because in a letter dated February 10, 2011, the City received a response from EPA that stated that they have reviewed the final sewershed plans and based on their review have reached the conclusion that after the proposed improvements (two year 24-hour design storm) a significant number of overflows will remain during greater storm events, including five-year and ten- year 24 hour storm events. Therefore, the EPA cannot approve these sewershed plans as submitted because the recommended improvements fall short from the goal of the CD in ensuring that Baltimore's sewage collection system does not cause or contribute to SSOs. There is a huge cost differential between a two-year design storm and a ten-year design storm. For example, if a 2-year storm is selected, the City would be liable to spend approximately $330,000,000.00 to perform design and construction to rehabilitate the sewer system, on the other hand, if the 10- year storm is selected, the City would be liable to spend approximately $1,200,000,000.00. In order to achieve these cost savings, the BW&WW requests to use the national expertise of the MWH/EA in the City. 52 AGENDA BOARD OF ESTIMATES 03/09/2011 BW&WW ­ cont'd Services for the MWH/EA team will include, but are not limited to responding to the EPA rejection of the 2-year design storm, re-evaluating the current sewershed plans, and developing alternative remedial measures that address the EPA concerns and seek to reduce the cost of compliance for the City of Baltimore. In the past, the MWH, a member of the Clean Water Atlanta joint venture performed a cost/benefit analysis for Atlanta's 10 drainage basins for design storms of different durations (2, 5 and 10-years). The results confirmed that the 2-year design storm ($390,000,000.00 budget) provided maximum environmental benefits for the dollars spent as compared to 5-year and 10-year design storms ($510,000,000.00 and $576,000,000.00 budgets, respectively). This resulted in a $120,000,000.00 cost avoidance to the City of Atlanta. The EPA Region 4 approved the MWH's methodology. In addition, innovative technologies, such as, in-system storage strategies created $500,000,000.00 in savings for the City of Atlanta. Under this agreement, the consultant will provide engineering and program management services to improve the City's wastewater collection system and assist the City in meeting the requirements of the CD. These services include: implementation of the flow monitoring plan; enhancement of the citywide sewer model; coordination and management of the sewershed studies; design and construction; coordination of data management; attendance at meetings with regulatory agencies and communities; the SSO and the Sanitary Discharge of Unknown Origin tracking and reporting; and small/minority business development. The consultant has been approved by the Architectural and Engineering Awards Commission, under AEAC Project No. 1112. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $1,217,390.67 10.28% Diversity Intelligence 552,680.00 4.67% Services, LLC Khafra Engineering 1,001,047.25 8.46% Consultants, Inc. E2CR 453,698.13 3.83% TOTAL: $3,224,816.05 27.24% WBE: PEER Consultants, P.C. $ 767,303.85 6.48% Sahara Communications, 309,988.60 2.62% Inc. TOTAL: $1,077,292.45 9.10% 53 AGENDA BOARD OF ESTIMATES 03/09/2011 BW&WW ­ cont'd MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS DEFERS TO THE BOARD ON THE WAIVER OF CITY POLICY FOR COMPENSATION OF CONSULTANTS. AUDITS REVIEWED THE DOCUMENTATION THAT SUPPORTS THE REQUESTED COMPENSATION AND MULTIPLIER FOR THE MWH. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 6,127,440.00 9956-903627-9549 Water Rev. Const. Res. Bonds Wet Weather Program 4,626,867.91 " " County Approp. 2,445,692.09 9956-906626-9549 County Const. Res. Approp. Wet Weather Program $13,200,000.00 $11,837,080.95 --------------- 9956-902587-9551-3 Design 1,362,919.05 --------------- 9956-902587-9551-9 $13,200,000.00 Administrative This transfer will provide funds needed for Project 1112, Wet Weather Consent Decree Compliance and Program Management Services (BD 10512). (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 54 AGENDA BOARD OF ESTIMATES 03/09/2011 Bureau of Water and Wastewater ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve assignment to task no. 006 to Rummel, Klepper & Kahl, LLP under Project No. 1120R for S.C. 829, On-Call Inspection Services. The period of this task assignment is effective upon Board approval for one-year. AMOUNT OF MONEY AND SOURCE: $160,778.50 ­ 9956-904561-9551-900020-706332 BACKGROUND/EXPLANATION: The consultant will provide office-engineering, mechanical, and civil inspection services for S.C. 829. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 55 AGENDA BOARD OF ESTIMATES 03/09/2011 Police Department ­ Non-Employee Travel Request ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment of travel expenses of Dr. Daniel Webster of John Hopkins Center for Gun Policy and Research to attend the Smart Policing Conference. The event is scheduled in Los Angeles, CA from March 22 - 25, 2011. AMOUNT OF MONEY AND SOURCE: $ 400.00 ­ Airfare (round trip) 30.00 ­ Shuttle Transportation 582.00 ­ Subsistence Rate ($194.00 per/night) $1,012.00 ­ 4000-435911-2013-197500-603001 All costs associated with this travel will be by paid by the Smart Policing Grant. BACKGROUND/EXPLANATION: Attendance at this conference by the Department and a representative from the Department's research partner for the grant (Dr. Daniel Webster) is required by the Smart Policing Grant funded by the Bureau of Justice Assistance. At the conference, all participants will have the opportunity to share the successes of the gun violence reduction strategies as well as hear from other large metropolitan area police agencies innovative about policing strategies. APPROVED FOR FUNDS BY FINANCE 56 AGENDA BOARD OF ESTIMATES 03/09/2011 TRAVEL REQUESTS Police Department Name To Attend Source Amount 1. Dean M. Palmere Smart Policing Conf. Smart $3,036.00 Robert J. Quick Los Angeles, CA Policing Elise Odell March 22-25, 2011 Grant 2. Jessica L. International Conf. State $3,424.80 Armstrong on Sexual Assault, Sex Jeffery R. Domestic Violence, Offender Stauder and Stalking Registry Chicago, IL Unit April 10 ­ 13, 2011 Reimburse- (Reg. Fee $495. Ea.) ment 3. Kay T. Tyson, East Africa Foreign U.S. $ 0.00 III Police Undercover State Program Initiative Dept. Kampala, Uganda Africa March 11 ­ 19, 2011 The Baltimore Police Department representative is being requested as an instructor by the Federal Bureau of Investigations and the United States State Department. Health Department 4. Cynthia Mobley Office of Population HIV $2,100.20 Tonya Johnson Affairs/OFP HIV Inte- Prevention Project gration Annual Tech. Grant Asst. Conf. New Orleans, LA March 13 ­ 16, 2011 (Reg. $200.00) The subsistence rate for this area is $202.00 per day. The hotel cost is $301.40. The hotel tax is $19.95/night. The conference registration fee of $200.00 per person will be paid to Cicatelli Associates by expenditure authorization which is included in the total amount. The total travel request amount is $2,500.20. Ms. Mobley will be disbursed $1,072.95 and Ms. Johnson will be disbursed $1,027.25. 57 AGENDA BOARD OF ESTIMATES 03/09/2011 TRAVEL REIMBURSEMENT Health Department 1. KATHERINE SCOTT $ 866.42 Ms. Scott received an invitation to present at the 9th International Conference on Urban Health in New York, NY, from October 27-29, 2010. The invitation did not allow enough time for the Department to process the travel request to the Board for approval prior to the event. The total cost of the travel request is $1,116.42. The registration fee of $250.00 was paid by the City's procurement card issued to Madeleine Shea. Therefore, the Department is requesting approval of the travel expenses and to authorize reimbursement of Ms. Scott's out-of-pocket expenses in the amount of $866.42. $ 162.00 ­ transportation (roundtrip Amtrak) 17.80 ­ ground transportation 570.00 ­ hotel costs 95.08 ­ hotel tax 21.54 ­ food 250.00 ­ (paid by procurement card) $1,116.42 58 AGENDA BOARD OF ESTIMATES 03/09/2011 Health Department ­ Employee Expenses Statement ACTION REQUESTED OF B/E: The Board is requested to approve the Employee Expense Statement for Ms. Michelle Crawford-Jones. AMOUNT OF MONEY AND SOURCE: $ 33.00 ­ March 2010 35.00 ­ May 2010 23.50 ­ June 2010 25.00 ­ July 2010 37.00 ­ August 2010 57.50 ­ September 2010 $211.00 ­ 4000-425510-3030-273022-603002 BACKGROUND/EXPLANATION: Ms. Crawford-Jones, a Public Health Representative, neglected to submit her mileage expense statements on time because she experienced problems with completing the forms on line. Since an Employee Expense Statement must be received by the Bureau of Accounting and Payroll Services within 40 workdays of the last calendar day of the month in which the expense incurred expenses submitted after that time will not be reimbursed without written approval of the Board of Estimates (AM-240-11). The Department is requesting the Board's approval of Ms. Crawford-Jones' Employee Expense Statement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 59 AGENDA BOARD OF ESTIMATES 03/09/2011 Commission for Historical and ­ Request to Accept Proposals Architectural Preservation, Department of Planning (CHAP) ACTION REQUESTED OF B/E: The Board is requested to accept four proposals and authorize the opening of four price proposals on March 9, 2011. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 8, 2010, the Board received consultant proposals to draft an "Operating, Business and Finance Plan" for the Edgar Allan Poe House and Museum. The Edgar Allan Poe House and Museum is operated by CHAP. The proposals included two parts; a written technical proposal, and price proposal submitted in a separately sealed envelope. Proposals were received from Benefactor Group, Cultural Resources Management Group LLP, Market and Feasibility Advisors LLC, and ConsultEcon, Inc. All four written proposals are acceptable and CHAP is requesting the Board to accept all four and authorize the opening of the price proposals. 60 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Finance ­ Amendment to Resolution ACTION REQUESTED OF B/E: The Board is requested to approve and authorize of an amendment to the resolution to indemnify the Baltimore City Head Start Governing Board while in the performance of their duties. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Mayor has established a Head Start Governance Board pursuant to Section 642 (c) of the Head Start Act. The Board's bylaws call for up to 18 members. The composition is made of individuals who represent various disciplines as prescribed by the Act, including fiscal management, childhood education and development, and law. Current membership includes two parents of head start children. On February 16, 2011, the Board approved a resolution to implement the appropriate coverage to indemnify and save harmless the appointed volunteer members of the Governing Board. However, due to an administrative oversight, the resolution became effective as of the date of adoption. Since the Head Start Board became effective on August 31, 2010, it is necessary to make the coverage effective on August 31, 2010. (The amendment to the resolution has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Law ­ Debarment of Individuals from City Tax Lien Auctions ACTION REQUESTED OF B/E: The Board is requested to institute debarment proceedings against several individuals who purchased tax liens at auctions in Baltimore City. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Several individuals, who purchased tax liens at auctions in Baltimore City, colluded to keep the prices low by agreeing before the auctions to allocate the bids among themselves. This reduced competitive bidding, violated Federal anti-trust laws and resulted in the City obtaining less revenue for its tax liens. The Baltimore City Code (Code) provides for the debarment of individuals who commit certain criminal offenses. Debarment is a process by which the Board prohibits an individual or entity from entering into contracts with the City of Baltimore. Article 5, Section 40-1 (Finance and Procurement) of the Baltimore City Code provides that the Board of Estimates "may debar a person from entering into a contract with the City if that person, or a principal of that person, or any other person substantially involved in that person's contracting activities...has been convicted of a criminal violation of an anti-trust statute...of the United States." Similarly, a person may be debarred if he has admitted in writing or under oath that his actions constitute grounds for conviction under the law described above. Finally, the Code provides that the Board may debar a person who is a "principal, successor, assignee, subsidiary, or affiliate of a person who is debarred or suspended." 62 AGENDA BOARD OF ESTIMATES 03/09/2011 Department of Law ­ cont'd Three of the individuals in the bid rigging (Messers Steve Berman, Jack Stollof, and Harvey Nusbaum) pled guilty to violating federal anti-trust law. Three other individuals, (Messers John Reiff, Anthony De Laurentis, and Terry Turer) who were partners in a law firm and in an investment partnership, were able to enter into a cooperation agreement with the government and received amnesty. This latter group, however, participated extensively in the illegal conduct. Of the six principals involved in the federal bid rigging, five have voluntarily agreed to debarment. Mr. Harvey Nusbaum has not agreed to debarment. (The City has made several offers to Mr. Nusbaum through his counsel). Mr. Nusbaum, who is currently incarcerated for his participation in the federal bid rigging scheme, is unable to directly participate in tax lien auctions at this time, but his daughter, Ms. Taci Himmelfarb, who worked with her father prior to his conviction, remains actively involved in the purchase of tax liens in Baltimore City. The actions of the above-named individuals who violated federal anti-trust law have tarnished the integrity of the tax lien auction process in Baltimore City and cost the City many thousands of dollars in revenue because of depressed prices. Likewise, the continued participation of Mr. Nusbaum's daughter, a close affiliate and participant in his business entities during the time that he was engaging in illegal conduct, continues to put a blemish on the tax lien process. Therefore, the City Solicitor is recommending the Board institute debarment proceeding against Mr. Harvey Nusbaum and Ms. Taci Himmelfarb. The City Solicitor further recommends that Mr. Harvey Nusbaum and Ms. Taci Himmelfarb be suspended from entering into contracts with the City pending completion of debarment proceedings, as permitted by the Baltimore City Code, in light of the Baltimore City tax sale, which will occur in May 2011. 63 AGENDA BOARD OF ESTIMATES 03/09/2011 PROPOSAL AND SPECIFICATIONS Bureau of Water and Waste Water ­ SC 896, Repair and Replace- ment of Existing Sanitary Sewers at Various Locations BIDS TO BE RECV'D: 4/13/2011 BIDS TO BE OPENED: 4/13/2011 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 64