NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ JANUARY 12, 2011 Enoch Pratt Free Library ­ TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Lynn Stonesifer. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Kathleen Fay 2 Ann Smith 2 Wendy Allen 2 6 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. AGENDA BOARD OF ESTIMATES 1/12/11 Enoch Pratt Free Library ­ TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Joan Wolk. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Kim Leith 4 Nathaniel Smith 5 Rose Ann Ullrich 5 Devon Ellis 1 Linnette Copeland 2 Selma Levi 1 Lois Wright 1 Judith Cooper 5 Helen Blumberg 1 Stuart Ragland 3 28 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 2 AGENDA BOARD OF ESTIMATES 1/12/11 Mayor's Office of Employment - Agreement and Amendments Development (MOED) to Agreements The Board is requested to approve and authorize execution of the agreement and the amendments to agreements. AGREEMENT 1. CANGENE BIOPHARMA, INC. $ 25,000.00 Account: 4000-805310-6310-693305-603051 Cangene BioPharma, Inc. will provide 244 hours of training for 45 incumbent employees through the initiative known as Maryland Business Works. The incumbent employees will be trained in three 1-day whitebelt training sessions; one 3-day lean yellow belt training session; and five 1-week facilitated, employer focused training sessions. The period of the agreement is January 17, 2011 through April 14, 2011. AMENDMENTS TO AGREEMENTS 2. BALTIMORE CITY COMMUNITY COLLEGE $207,000.00 (BCCC) Accounts: 4000-806710-6310-467253-603051 4000-807510-6310-467253-603051 4000-896709-6310-467253-603051 4000-897509-6310-467253-603051 5000-585510-5750-467253-603051 5000-585410-5750-467253-603051 6000-605410-6390-467253-603051 4000-806711-6312-467253-603051 4000-807511-6312-467253-603051 4000-894109-6330-467253-603051 4000-585210-5750-649886-603051 4000-803710-6310-467253-603051 On July 15, 2009, the Board approved the original agreement, in the amount of $75,000.00, that provided for training for 25 participants in the areas specified on the Maryland Higher Education Commission (MHEC) list. 3 AGENDA BOARD OF ESTIMATES 1/12/11 MOED - cont'd AMENDMENTS TO AGREEMENTS ­ cont'd On June 9, 2010, the Board approved amendment no. 1, in the amount of $234,000.00, and increased the training to 103 participants in the areas specified on the MHEC. This amendment no. 2, in the amount of $207,000.00, provides additional funds and increases the training to 172 participants in the areas specified on the MHEC. This makes the total contract award $516,000.00. All other terms and conditions of the original agreement remain unchanged. AUDITS REVIEWED AND HAD NO OBJECTION. 3. BALTIMORE MENTAL HEALTH SYSTEMS, INC. $ 0.00 (BMHSI) On October 6, 2010, the Board approved the original agreement, in the amount of $50,000.00, with the BMHSI to provide mental health assessment, treatment, and psychiatric consultations for 50 youth referred by MOED Youth Opportunity Centers. This amendment to agreement extends the period of the agreement through June 30, 2011. All other terms and conditions of the original agreement remain unchanged. AUDITS NOTED THE TIME EXTENSION. APPROVED FOR FUNDS BY FINANCE (The agreement and the amendments to agreements have been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Solid Waste ­ Memorandum of Understanding (MOU) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding with the Housing Authority of Baltimore City (HABC). The period of the memorandum of understanding is effective upon Board approval for one year, with four additional one-year renewal periods. AMOUNT OF MONEY AND SOURCE: $350,000.00 ­ year one BACKGROUND/EXPLANATION: The Department of Public Works, Bureau of Solid Waste will provide collection and disposal of residential and commercial waste at certain public housing developments owned and operated by the HABC. For the initial term of this MOU, the DPW will receive as compensation from HABC, $350,000.00 for the waste collection and disposal services. After the initial term of this MOU, the compensation to the DPW will increase by 3% for each additional year. In addition, the HABC will pay the DPW $190,000.00 for the purchase of a garbage truck to be used by the Bureau of Solid Waste for the services required at the properties. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) NOTED FOR FUNDS BY FINANCE. 5 AGENDA BOARD OF ESTIMATES 1/12/11 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 7 ­ 8 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 1/12/11 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation (DOT) 1. EWO #001, $825,000.00 ­ TR 02398, Rehabilitation of Argonne Drive Bridge Over Herring Run $5,676,777.00 - American Infra- - - structure, Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $750,000.00 9950-904215-9509 Federal Constr. Res. Pedestrian Wayfinding 75,000.00 9950-903117-9509 Federal Eutaw St Rehab. $825,000.00 -------------------- 9950-901942-9508-2 Contingencies Argonne Drive Bridge over Herring Run This transfer will provide funds to cover costs associated with Change Order No. 1 on Project TR 02398 with American Infrastructure. 3. EWO #016, $182,050.00 ­ TR 08033, Conduit System Repairs at Various Locations Citywide (JOC) $2,237,275.00 $2,903,465.52 Allied Contractors, - - Inc. 4. EWO #017, $218,820.00 ­ TR 08033, Conduit System Repairs at Various Locations Citywide (JOC) $2,237,275.00 $3,085,515.52 Allied Contractors, - - Inc. 7 AGENDA BOARD OF ESTIMATES 1/12/11 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. DOT ­ cont'd 5. EWO #018, $202,100.00 ­ TR 08033, Conduit System Repairs at Various Locations Citywide (JOC) $2,237,275.00 $3,304,335.52 Allied Contractors, - - Inc. 6. EWO #026, $39,975.66 ­ SC 812, Improvements to the Lower Gwynns Run Interceptor $21,206,342.00 $3,019,419.64 Carp Seca Corp. 0 99 7. EWO #004, $27,812.93 - SC 850, Brooklyn Wastewater Pumping Station Force Main Replacement $1,347,777.00 $ 1,038.23 American Infra- 0 99 structure, Inc. 8. EWO #093, $102,374.20 - WC 1167R, Urgent Need Work Infra- structure Rehabilitation Various Locations $10,932,235.50 $5,876,391.93 J. Fletcher 0 99 Creamer & Son, Inc. 9. EWO #086, $30,529.94 ­ SC 791, Eastern Pumping Station Im- provements $22,677,334.00 $1,001,382.08 Whiting-Turner 0 95 Contracting Co., Inc. Department of General Services 10. EWO #039, $121,031.19 ­ PB 05802, Center Plaza Renovations - Settlement for Full and Final Payment on this Contract $6,599,000.00 $1,537,609.04 Facchina Construc- 107 - tion Co., Inc. Days 8 AGENDA BOARD OF ESTIMATES 1/12/11 CITY COUNCIL BILLS: 10-0595 - An Ordinance concerning the sale of property ­ 2 parcels of land known as "Canal Parcel" and Lot 3, located in Ward 03, Section 7, Block 1816 for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in (1) a parcel of and known as "Canal Parcel", located in Ward 03, Section 7, Block 1816, consisting of approximately 0.317 acres of land, and (2) a parcel of land known as "Lot 3", located in Ward 03, Section 7, Block 1816, a portion of Lots 002 and 003, consisting of approximately 0.149 acres and no longer needed for public use; and providing for a special effective date. 10-0597 ­ An Ordinance concerning the sale of property ­ 1301, 1303, 1305, 1307, and 1309 East Lombard Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain properties known as 1301, 1303, 1305, 1307, and 1309 East Lombard Street (Ward 03, Section 03, Block 1392, Lots 049, 048, 047, 046, and 045) and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 9 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Audits ­ Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Digest: Audit of the City of Baltimore Maryland 9-1-1 Emergency Number System Program Actual Receipts and Expenditures Report for the Fiscal Year Ended June 30, 2010. 10 AGENDA BOARD OF ESTIMATES 1/12/11 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Advanced Fire Protection $ 8,000,000.00 Baltimore Pile Driving & Marine Construction, Inc. $ 8,000,000.00 Melvin Benhoff & Son, Inc. & Subsidiary $ 25,551,000.00 Clean Venture, Inc. & Subsidiary $ 97,074,000.00 Compliance Envirosystems, LLC & Subsidiary $ 8,000,000.00 Cossentino Contracting Company, Inc. $ 8,000,000.00 DRM Associates, Inc. $ 1,500,000.00 M.C. Dean Companies $613,872,000.00 Donald Excavating, Inc. $ 1,500,000.00 JTR, Inc. $ 8,000,000.00 Jackson Floor Company $ 1,476,000.00 Adrian L. Merton, Inc. $111,618,000.00 Morgan-Keller Construction $ 24,066,000.00 Powell's Trucking Company, Inc. $ 1,500,000.00 RBJ Contracting Company, Inc. $ 270,000.00 TelephnoNET Corporation $ 234,000.00 TRIJAY Systems, Inc. $ 8,000,000.00 1st Electric, Inc. $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: AS Architects, Inc. Architect CORE Studio Design Landscape Architect 11 AGENDA BOARD OF ESTIMATES 1/12/11 BOARDS AND COMMISSIONS ­ cont'd Kimley-Horn and Associates, Inc. Landscape Architect Engineer Land Survey McMahon Associates, Inc. Engineer Survey SCS Engineers Engineer 12 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Real Estate ­ Deed ACTION REQUESTED OF B/E: The Board is requested to approve execution of a deed with Sinai Hospital of Baltimore, Inc., for the conveyance and closing of the former bed of Greenspring Avenue, which has been legally closed. AMOUNT OF MONEY AND SOURCE: $1.00 BACKGROUND/EXPLANATION: On September 23, 2009, the City entered into a closing agreement with Sinai Hospital of Baltimore, Inc. (Sinai Hospital), for the closing of the former bed of Greenspring Avenue. The agreement outlines terms, provisions, and obligations for the closure of a 2.22 acre portion of Greenspring Avenue right-of-way. The street proposed to be closed was deeded to the City in 1950 from an affiliate of Sinai Hospital for the consideration of $1.00 and in return Sinai Hospital is requesting the City, sell the unimproved right-of-way for $1.00. The City no longer has need for the 2.22 acre unimproved potion of right-of-way. On October 27, 2010, the Board of Estimates approved a waiver of the payment for the fair market value of the former bed in the amount of $400,000.00. Sinai Hospital is proposing to expand its facilities located at Belvedere Avenue and Greenspring Avenue which will add approximately 918,632 square feet of land to the Sinai/Levindale development. This development will create an additional 461 permanent jobs and 220 construction jobs. Sinai Hospital needed to close an unimproved portion of Greenspring Avenue in order to accommodate its storm water management pond. The sale of the portion to the former bed was authorized by means of Sales Ordinance No. 10-511, approved on October 8, 2010. 13 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Real Estate ­ cont'd The street closing process is intricate and involves public notice and other procedures before the deed can be prepared for submission to the Board for approval. This deed was recently submitted by the Department of General Services to the Law Department for approval. (The deed has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Real Estate ­ Lease Agreement Renewal ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with ABA Health Services, Inc., tenant, for the rental of a portion of the property known as Lower Park Heights Multipurpose Center, located at 3939 Reisterstown Road ­ 1st Floor, consisting of approximately 3,780 square feet. The period of the renewal is December 1, 2010 through November 30, 2012. with one two-year renewal option remaining. AMOUNT OF MONEY AND SOURCE: Year Annual Rent Monthly Installments 1 $34,064.16 $2,838.68 2 $35,086.08 $2,923.84 BACKGROUND/EXPLANATION: On March 11, 2009, the Board approved the original lease agreement with ABA Health Services, Inc., tenant, for the purpose of use as their office space for administrative use and counseling services. The original lease agreement was for a two year term commencing on December 1, 2008 through November 31, 2010, with an additional two-year renewal option. All other conditions and provisions of the Lease Agreement dated March 11, 2009 will remain in full force and effect. This lease agreement renewal is late because of outstanding rental payments that had to be cleared up with the Department of Finance. 15 AGENDA BOARD OF ESTIMATES 1/12/11 Baltimore National Heritage Area ­ Grant Agreements The Board is requested to approve and authorize execution of the various grant agreements. 1. MARYLAND HERITAGE AREAS AUTHORITY $ 40,650.00 Account: 5000-591611-6301-399800-607001 The Baltimore National Heritage Area is one of 11 certified heritage areas in the statewide system administered by the Maryland Heritage Area Authority. Under the terms of this grant agreement, the grant funds will sponsor events that allow Baltimore to be the centerpiece for the state-wide kick-off to the commemoration of the 150th anniversary of the Civil War. It is expected that there will be a significant increase in tourism surrounding the anniversary of the Civil War and the War of 1812 Bicentennial. Matching funds of $34,450.00 will be provided by Visit Baltimore. The period of the grant agreement is effective upon Board approval through July 31, 2011. 2. MARYLAND HERITAGE AREAS AUTHORITY $100,000.00 Account: 5000-567011-6301-483500-607001 The Baltimore National Heritage Area is one of 11 certified heritage areas in the statewide system administered by the Maryland Heritage Area Authority. Under the terms of this grant agreement, the grant funds will provide funds for the eighth year of operating grant assistance and will be used for the management costs of the Baltimore National Heritage Area. 16 AGENDA BOARD OF ESTIMATES 1/12/11 Baltimore National Heritage Area ­ cont'd Matching funds of $100,000.00 will be provided, including $60,000.00 of FY2011 Baltimore City general funds, $47,263.00 to support the Director's position, and $25,000.00 in in-kind services. The period of the grant agreement is effective upon Board approval through June 30, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 1/12/11 TRAVEL REIMBURSEMENT Bureau of Water and Wastewater Misrak Shiferaw $ 695.33 Michelle Gabbitas $ 919.08 Opinder Singh $ 860.87 Remi Urbonas $1,090.50 $3,565.78 Mr. Shiferaw, Ms. Gabbitas, Mr. Singh, and Mr. Urbonas attended the 2010 Tri-Association Conference in Ocean City, MD from August 31 ­ September 03, 2010. This was a multi-disciplinary conference, which covered a broad range of topics for the Water and Waste Operators Association, Chesapeake Section American Water Works Association, and the Chesapeake Water Environment Association. The subsistence rate for this location was $245.00 per day. The Department is requesting reimbursement for transportation, lodging, and conference registration. M. Shiferaw M. Gabbitas $ 150.23 trans. $ 143.50 trans. $ 285.10 lodging $ 470.58 lodging $ 260.00 conf. reg. $ 305.00 conf. reg. $ 695.33 $ 919.08 O. Singh R. Urbonas $ 2.50 bridge toll $ 140.07 trans. $ 146.00 trans. $ 460.80 lodging $ 682.00 lodging $ 260.00 conf. reg. $ 260.00 conf. reg. $ 860.87 $1,090.50 18 AGENDA BOARD OF ESTIMATES 1/12/11 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2933 Bartol Avenue Sage Bartol, LLC Service connection (1) 4" conduit @ 45' Annual Charge: $157.50 2. 6203 Benhurst Avenue Sage Bartol, LLC Service connection (1) 4" conduit @ 45' Annual Charge: $157.50 3. 1049 Greenmount Ave. Steven Weiner Retain one single face electric sign 12' x 2½', one flat sign 9' x 6", one spot reflector Annual Charge: $175.80 4. 6404 Eastern Avenue Eastern Animal Canopy 25'x 10' Hospital, Inc. fence 31' x 10' Annual Charge: $1,067.50 5. 1005 N. Charles St. 1005 N. Charles St. One single face Partners, LLC electric sign 9.33' x 2.33' Annual Charge: $140.60 6. 1501 W. Baltimore Alisa C. Tyson Retain one double St. face sign, one flat sign, four fluorescent tubes Annual Charge: $35.20 19 AGENDA BOARD OF ESTIMATES 1/12/11 DGS ­ cont'd LOCATION APPLICANT PRIVILEGE/SIZE 7. 1127 W. 36th Street Two Farms, Inc. Retain three flat signs 1'3" x 7'6" Annual Charge: $52.80 8. 407 S. Conkling St. Michael L. Retain one flat Sacilotto sign 10' x 2' Annual Charge: $35.20 9. 23 E. North Avenue Larry H. Gaston Retain one flat sign 12' x 9' Annual Charge: $151.20 10. 1818 Maryland Ave. Jeffrey E. Gordon Retain one awning w/signage 30'8" x 3'4", one exhaust vent, eight spot reflectors Annual Charge: $848.97 11. 1401 Aliceanna St. 701 South Eden One double face k/a 701 S. Eden St. Street, LLC electric sign 15' x 3'3", one single face electric sign 25' x 2'5" Annual Charge: $433.38 Since no protests were received, there are objections to approval. 20 AGENDA BOARD OF ESTIMATES 1/12/11 Department of General Services ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 007 to Warwick Supply and Equipment Co., Inc., under the Indefinite Quantity Contract awarded to Warwick Supply and Equipment Co., Inc. (Warwick) on January 14, 2009. AMOUNT OF MONEY AND SOURCE: $209,000.00 ­ 9950-902874-9508-900020-706065 BACKGROUND/EXPLANATION: In accordance with the proposal of Warwick dated November 22, 2010, the consultant will perform the Building Interior modifications at 510 Fallsway for the Department of Transportation based on the low price received to complete this project task assignment. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 21 AGENDA BOARD OF ESTIMATES 1/12/11 Department of General Services ­ Developers' Agreements The Board is requested to approve and authorize execution of the various developers' agreements. DEVELOPER NO. AMOUNT 1. EASTSIDE SITE, LLC 1210 $ 127,365.39 The developer will install new roadway improvements to their proposed WAWA convenience store located in the vicinity of 6541 Eastern Avenue. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A letter of credit in the amount of $127,365.39 has been issued to Eastside Site, LLC which assumes 100% of the financial responsibility. 2. FIBERLIGHT, LLC 1216 $1,010,000.00 The developer will install new conduit to its proposed site located in the vicinity of Annapolis Road, City Line, to Waterview Ave. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $1,010,000.00 has been issued to Fiberlight, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The developers' agreements have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 1/12/11 Health Department ­ Revised Notice of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the revised notice of grant award (NGA) extension from the United States Department of Health and Human Services. The period of the grant extension is June 1, 2008 through September 30, 2011. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANTION: On January 29, 2009, the Board approved the original NGA in the amount of $303,484.00 for the Health Care and Other Facilities budget/project for the period June 1, 2008 through May 31, 2009. On August 31, 2009, the Department received a revised NGA reflecting approval of a no-cost extension ending November 30, 2009. On March 25, 2010 the Department received another revised NGA extending the period to September 30, 2010. On September 29, 2010, the Department received another revised NGA to extend the grant budget/project to September 30, 2011. The NGA is late because the revised NGAs were misplaced, when there were staff changes. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE NO-COST TIME EXTENSION. 23 AGENDA BOARD OF ESTIMATES 1/12/11 Health Department ­ Request for Application ACTION REQUESTED OF B/E: The Board is requested to approve a Request for Applications (RFA) for Title X Family Planning services to the uninsured and underinsured. The funding will be for up to two years within the fiscal years 2012 and 2013. AMOUNT OF MONEY AND SOURCE: $75,000.00 each year - 4000-422711-3080-294000-603051 BACKGROUND/EXPLANTION: Title X categorical funds are allocated by the federal government to states for the provision of reproductive health services to the uninsured and underinsured. Title X exists specifically because of the contribution of family planning in addressing birth outcomes. Equal access to reproductive health services is one approach in reducing the infant mortality rate in the United States, and specifically targets the disparities that exist for low-income and minority women. The DHMH has been the grantee for Title X funds for Maryland for 32 years. The mission of DHMH focuses on reducing unintended pregnancies through equal access to reproductive health services. This mission is reflected through the Health Department and other sub-grantees of Title X funds throughout the State. The funding in the approximate amount of $75,000.00 each year will be awarded to subgrantees in amounts between $2,000.00 to $25,000.00. The number of awards will depend on which applications are funded. APPROVED FOR FUNDS BY FINANCE 24 AGENDA BOARD OF ESTIMATES 1/12/11 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011, unless otherwise indicated. 1. THE JOHNS HOPKINS UNIVERSITY $ 24,695.00 Account: 4000-424511-3023-274422-603051 The organization will provide HIV Oral Health Services for the Pediatric & Adolescent HIV/AIDS Program for the Ryan White Part B Program. Services will include but are not limited to dental examinations, maintenance cleaning, dental x-rays as needed, written treatment plans to maintain oral health and function, and individualized oral hygiene instruction. 2. THE JOHNS HOPKINS UNIVERSITY $ 48,394.00 Account: 4000-424511-3023-274425-603051 The organization will provide Non-Medical Case Management (Women's Initiatives) for the Ryan White Part B Program. The ultimate goal of Non-Medical Case Management is to identify potential barriers for the care of HIV infected women, during pregnancy who are enrolled at the Center for Addiction in Pregnancy at Johns Hopkins Bayview Campus. MWBOO GRANTED A WAIVER. 3. THE JOHNS HOPKINS UNIVERSITY $ 30,606.00 Account: 4000-424511-3023-274431-603051 The Johns Hopkins University, Pediatric and Adolescent HIV/AIDS program will provide services to HIV infected children and youth enrolled in the Intensive Primary Care Clinic (IPCC). Ryan White Part B funding will partially support the Child Life Specialist to provide developmentally appropriate psychological support services to 60 HIV infected children and youth enrolled in the IPCC. MWBOO GRANTED A WAIVER. 25 AGENDA BOARD OF ESTIMATES 1/12/11 Health Dept. ­ cont'd The agreements are late because the State AIDS Administration programmatically manages Ryan White Part B services. The Department is responsible for processing contracts after receipt of an approved budget and scope of services and making payments to the provider after the State selects the provider through the Request for Proposal process. 4. BON SECOURS BALTIMORE HEALTH CORPORATION $ 67,500.00 Account: 4000-422011-3030-513221-603051 The organization will provide 2,250 rapid HIV tests, provide services in the Emergency Department at Bon Secours Hospital, complete one site visit during the project period and potentially unannounced site visits, as needed and attend at least two collaborative grant meetings with the project monitors. All HIV testing counselors will attend required training, participate in annual competencies and proficiency testing programs, and provide all proposed conference abstracts and publications to the Baltimore City Health Department and the Maryland AIDS Administration. The period of the agreement is October 1, 2010 through June 30, 2011. The agreement is late because of the delay in receiving an acceptable scope and budget. MWBOO GRANTED A WAIVER. 5. KENNEDY KREIGER INSTITUTE, INC. $ 52,887.00 Account: 5000-587410-5750-672209-603051 The organization will provide service coordinators to provide early intervention coordination services to eligible infants, toddlers and families within the Orthodox Jewish and Latino communities in Baltimore City. This is a largely underserved population. The agreement is late because budget revisions delayed the processing. MWBOO GRANTED A WAIVER. 26 AGENDA BOARD OF ESTIMATES 1/12/11 Health Dept. ­ cont'd 6. THE JOHNS HOPKINS UNIVERSITY BLOOMBERG SCHOOL OF PUBLIC HEALTH $ 94,000.00 Account: 4000-418711-3030-513200-603051 The organization will provide services to prevent new HIV infections among Men Having Sex with Men in Baltimore City, particularly African American men who have tested seropositive for HIV/AIDS infection. The agreement is late because funds were awarded late in the grant year. MWBOO GRANTED A WAIVER. 7. THE AFTER-SCHOOL INSTITUTE, INC. $ 55,200.00 Account: 4000-424211-513215-603051 The organization will provide services to increase HIV/AIDS awareness, knowledge, risk-reduction measures, and change in behavior that leads to the prevention of new HIV infections among African American youth in Baltimore City. 8. THE HARRY AND JEANETTE WEINBERG $ 13,187.00 PLACE, INC. Account: 4000-432911-3024-268400-604014 The organization will provide meals for the Title III C-1 Congregate Housing Meal Services program. The program will serve Kosher meals to elderly clients at the Weinberg Place Apartments located at 2500 W. Belvedere Avenue. The provider will service 2,080 meals. The period of the agreement is October 1, 2010 through September 30, 2011. 27 AGENDA BOARD OF ESTIMATES 1/12/11 Health Department ­ cont'd This agreement is late because of the transition between the Commission on Aging and Retirement Education and the Baltimore City Health Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 1/12/11 Office of the Labor Commissioner ­ AM 204-22 Inclement Weather Conditions and City Emergencies Policy ACTION REQUESTED OF B/E: The Board is requested to NOTE the revisions to the Administrative Manual Policy, AM 204-22, Inclement Weather Conditions and City Emergencies Policy. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: After the record snowstorms in February 2010, the Office of the Labor Commissioner was charged with reviewing, and if necessary, revising the City's Inclement Weather Policy AM 204-22. An ad hoc committee was formed and policies from the surrounding jurisdictions were received and reviewed for the best practices. The revised policy addresses inclement weather conditions as well as other City emergencies and disasters. The policy also provides for the designation of emergency essential employees whereby non-essential employees may be temporarily designated essential for specific emergencies. These employees will resume the status of non-essential once the emergencies are over. A draft policy was sent to the unions on November 4, 2010. A meeting was conducted on November 17, 2010 to discuss any concerns the unions may have had about the draft policy. Based on the comments and concerns expressed by the union representatives, additional changes were made to the draft. The draft policy was reissued on December 6, 2010 with a deadline of December 23, 2010 to respond in writing. No additional comments were received in writing by the December 23rd deadline. The draft policy was reviewed by the Departments of Human Resources, Finance and Transportation. 29 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 31 - 37 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 30 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $ 6,446.00 9910-904115-9600 9910-905825-9603 nd 22 EDF Constr. Res. West Side West Side Downtown Initiative This transfer will provide the funds necessary for the Department of General Services to board-up and make other security measures on several City-owned vacant properties to prevent vagrancy. These properties include 408 Park Avenue, 408 ­ 412 N. Howard Street, 142 W. Fayette Street and 206 W. Fayette Street. Department of Transportation 2. $ 43,444.64 9950-908402-9509 9950-904402-9508-3 MVR Const. Res. Design & Studies Boston/O'Donnell Boston/O'Donnell Connector Rd. Connector Rd. This transfer will provide funds to cover the costs associated with award of Task No. 20 on project 1074 (B/D # 08040) to Sabra, Wang & Associates, Inc. to provide engineering services on the project "Boston/O'Donnell Connector Road" 3. $ 16,081.78 9950-917001-9507 9950-906312-9527-6 State Rev. Const. Res. Structures & Highways Improvements Inner Harbor ­ Infrastructure/ Utility This transfer will move the State Revenue Appropriation in the account to make the appropriation available for the matching contribution received from the Maryland Department of Natural Resources for installing four cameras at the Inner Harbor. 31 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation ­ cont'd 4. $ 10,000.00 9950-902921-9509 9950-912616-9508-3 Federal Const. Res. Design & Studies Interstate West Baltimore Access Trail Improvements This transfer will fund costs associated with the project TR 09303 - West Baltimore Trail Improvements for the design review fee to the State Highway Administration and other miscellaneous expenses related to the project. Bureau of Water & Wastewater (BW&WW) 5. $ 390,000.00 9960-904709-9558 County Approp. Const. Res. Towson Finished Reservoir 610,000.00 " " Water Rev. Bonds $1,000,000.00 --------------- 9960-904432-9557- 900020-3 Engineering The funds are required to cover the cost of Extra Work and Amendment No. 3 for WC 8652, PAS-Renovations to the Ashburton Filtration Plant, (BD 04654). 32 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BW&WW ­ cont'd 6. $ 858,000.00 9956-907624-9549 County Approp. Const. Res. Rehab Program Herring Run 792,000.00 " " Water Rev. Bonds $1,650,000.00 $1,497,353.69 --------------- 9956-905653-9551-3 Design 152,646,31 --------------- 9956-905653-9551-9 Administrative $1,650,000.00 The funds are needed to award Project 1124U, Design of Improvements to the Herring Run Sewershed Collection System. Department of Recreation and Parks (Rec. & Parks) 7. $ 12,000.00 9938-904809-9575 9938-905809-9474 State Reserve Active City Park City Park Maintenance FY11 Maintenance FY11 The transfer will provide funds to cover the costs associated with design services under on-call Contract No. 1064, Task No. 34 to Greenman-Pedersen, Inc. 33 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Rec. & Parks ­ cont'd 8. $ 10,000.00 9938-907808-9475 9938-907808-9474 State Reserve Active Community Park & Community Park & Playgrounds FY11 Playgrounds FY11 The transfer will provide funds to cover the costs associated with the topographic survey for Woodbourne playground. 9. $ 3,103.20 9938-901460-9474 9938-901699-9474 General Fund Active Active Park Buildings Cylburn Arboretum Modernization Master Plan This transfer will provide funds to cover the costs associated with Change Order No. 6 for Cylburn Arboretum Greenhouse Addition project under Contract PB 07808. 10. $ 20,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Reserve Active 25th Series Citywide Park Citywide Park Maintenance Maintenance This transfer will provide funds to cover the costs associated with the renovation of the athletic field at Latrobe Park. 11. $ 24,000.00 9938-902742-9475 9938-901721-9474 General Fund Reserve Active Park & Recreation Park &Recreation Facility Facility Renovation Renovation The transfer will provide funds to cover the costs associated with Change Order No. 7 for James Gross Recreation Center HVAC Upgrade project under Contract PB 07813 and to reconcile the account's deficit. 34 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Rec. & Parks ­ cont'd 12. $ 16,500.00 9938-902747-9475 State Reserve Athletic Courts & Fields Reno. FY08 5,500.00 " " Rec. & Parks 24th Series $ 22,000.00 ---------------- 9938-901747-9474 Active Athletic Courts & Fields Reno. FY08 This transfer will provide funds to cover the costs associated with design services under on-call Contract No. 1066, Task No. 31 to Hord Coplan Macht, Inc. 13. $ 25,000.00 9938-908764-9475 Rec. & Parks Reserve 24th Series Park & Playgrounds FY09 75,000.00 9938-913001-9475 State Unallotted $ 100,000.00 ---------------- 9938-907764-9474 Active Park & Playgrounds FY09 This transfer will provide funds to cover the costs associated with design services under on-call Contract No. 1065, Task No. 22 to Mahan Rykiel Associates, Inc. 35 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Rec. & Parks ­ cont'd 14. $ 51,000.00 9938-902743-9475 State Reserve 17,000.00 9938-902743-9475 Rec. & Parks Reserve 24th Series Rec. & Parks Facilities Improv. FY08 Unallotted $ 68,000.00 ---------------- 9938-901743-9474 Active Rec. & Park Facilities Improvements FY08 This transfer will provide funds to cover the costs associated with design services for Morrell Park Recreation Center under on-call Contract No. 1066, Task No. 30 to Hord Coplan Macht, Inc. 15. $ 6,600.62 9938-901638-9474 Rec. & Parks Active 18th Series Ft. Smallwood Park 30,000.00 9938-902745-9415 Rec. & Parks Reserve 25th Series Major Park Improv. FY08 21,291.83 9938-901752-9474 General Fund Active Various Park Improv. $ 57,892.45 ------------------ 9938-901723-9474 Active Major Park Improv. FY07 This transfer will provide funds to cover the costs associated with Change Order Nos. 18 & 19 for Cylburn Arboretum Orientation and Education Center project under contract BP-06822R and reconcile the account's deficit. 36 AGENDA BOARD OF ESTIMATES 1/12/11 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 16. $ 70,000.00 9916-903930-9194 9916-905930-9197 State Stimulus Water Infra- Water Infra- structure Upgrades structure Upgrades for Various City for Various City Buildings ­ Buildings ­ Active Reserve Whitman, Requardt & Associates was selected by the Energy Office among the three on-call consultants that participated in submitting competitive proposals for Construction Administration Services for Project PB 09826, Water Infrastructure Upgrades for Various City Buildings, funded under the American Recovery and Reinvestment Act of 2009. 37 AGENDA BOARD OF ESTIMATES 1/12/11 Fire Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the grant award agreement with the Maryland Institute for Emergency Medical Services Systems. The period of the grant award agreement is July 1, 2010 through June 15, 2011. AMOUNT OF MONEY AND SOURCE: $20,764.80 ­ 5000-558311-3191-309500 BACKGROUND/EXPLANATION: Under this grant award agreement, the Baltimore City Fire Department will utilize the funds to complete the FY 2011 Advanced Life Support training courses. There are no future obligations to the Fire Department or the City as a result of the receipt of this grant. The grant agreement is late because the award letter was received on December 14, 2010. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IS CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 1/12/11 Fire Department ­ Donation ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a donation from Carroll Independent Fuel, Inc. of a DOT-406 Petroleum Tank Trailer from the Carroll Independent Fuel, Inc. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Baltimore Fire Department would like to thank the Carroll Independent Fuel, Inc. for its donation of a DOT-406 Petroleum Tank Trailer. This equipment will be placed at the Fire Academy on Pulaski Highway and will be used in conjunction with HAZMAT departmental training. The value of the trailer is $8,000.00. Approval of this donation requires no funds from the City. 39 AGENDA BOARD OF ESTIMATES 1/12/11 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Condemnations 1. Kevin Darnell 1010 N. Castle St. L/H $ 5,287.00 Watford 2. Mount Royal, LLC 820 N. Castle St. L/H $ 6,700.00 3. Joyce I. Johnson, 2064 E. Eager St. L/H $ 7,260.00 et al. 4. Equity Trust 2019 Ashland Ave. L/H $12,012.00 Company, Custodian FBO Robert Poudrier IRA 5. Y.B.B. Corporation 2046 E. Eager St. L/H $4,860.00 6. Associated Real 2054 E. Eager St. L/H $5,260.00 Estate Ventures of Maryland, LLC. Funds are available in State Funds, Account No. 9910-906416- 9588-900000-704040, EBDI Project, Phase II. 7. Edward F. Gerber 3011 W. North Ave. G/R $ 600.00 $90.00 Funds are available in Account No. 9910-908087-9588-900000- 704040, 3000 Block of W. North Avenue Project. 40 AGENDA BOARD OF ESTIMATES 1/12/11 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnation or Redemption 8. Pansy J. Boone 3053 W. North Ave. G/R $ 640.00 $96.00 The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this properties. Funds are available in Account No. 9910-908087-9588-900000- 704040, 3000 Block of W. North Avenue Project. DHCD ­ Options 9. Sandel Investments, 2751 Tivoly Ave. G/R $ 466.67 LLC. $56.00 10. Morents, LLC 2767 Tivoly Ave. G/R $ 467.00 $56.00 11. James Michael Beatty 2770 Tivoly Ave. G/R $ 650.00 $78.00 12. Lloyd Lewis and 2777 Tivoly Ave. L/H $5,000.00 Narcissus Lewis 13. Ilene H. Tilson, 2784 Tivoly Ave. G/R $1,000.00 a/k/a Ilene H. $120.00 Powers Funds are available in Account No. 9990-908326-9593-900001- 704040, Coldstream Homestead Montbello Project. 41 AGENDA BOARD OF ESTIMATES 1/12/11 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Options ­ cont'd 14. William Pearlman 1839 N. Rosedale G/R $1,100.00 and Patricia St. $120.00 Pearlman, David Pearlman and Esther Pearlman, Jospeh Bearman and Monya Bearman and Mayer Savetman and Rochelle Savetman Funds are available in Account No. 9910-908087-9588-900000- 704040, 3000 Block W. North Avenue Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condem- nation proceedings for an amount equal to or lesser than the option amounts. Law Department ­ Payment of Settlement 15. Curtis Myles 2002 Ashland Ave. L/H $6,280.00 (Prior Owner) On March 24, 2010, the City filed a quick-take condemnation case to acquire the leasehold interest in 2002 Ashland Avenue. The property was to be acquired to develop a facility for the State of Maryland, Department of Mental Health and Hygiene (DMHH). When the DMHH identified another site, the City withdrew its quick take petition and proceeded with regular condemnation. The Board previously approved $9,720.00 to acquire this property. The previous owner demanded $50,100.00, based upon the tax assessment conducted by the State Department of Assessment and Taxation. At a pre-trial conference, before retired Judge Carol Smith, the parties agreed to settle the condemnation case for $16,000.00. Therefore, the Board is requested to approve the difference between the previous approval of $9,720.00 and the settlement of $16,000.00 or $6,280.00. Funds are available in Account No. 9910-904416-9588-900000- 704040. 42 AGENDA BOARD OF ESTIMATES 1/12/11 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 44 - 47 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorable thereon. 43 AGENDA BOARD OF ESTIMATES 1/12/11 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation 1. TR 11001, Reconstruction M. Luis Construction $487,775.65 of Alleys, Various Co., Inc. Locations MBE: Fallsway Construction Co., LLC $135,000.00 27.67% WBE: Rowen Concrete, Inc. $ 50,000.00 10.25% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $317,944.12 9950-904100-9504 State Const. Constr. Res. Loan Alleys & Footways 242,997.88 " " " Others $560,942.00 $487,775.65 ------------------ 9950-907437-9504-6 Structure & Improvements 48,777.57 ------------------ 9950-907437-9504-5 Inspections 24,388.78 ------------------ 9950-907437-9504-2 Contingencies $560,942.00 Reconstruction of Alleys -Citywide This transfer will cover the cost associated with award of Contract No. TR 11001 to M. Luis Construction Co., Inc. 3. TR 11003, Material Froehling & Robertson, $116,400.00 Testing 2011 (Phase I) Inc. Various Locations Citywide MBE: Findling, Inc. $ 17,460.00 15.00% WBE: Foundation Test Group, Inc. $ 6,000.00 5.15% MWBOO FOUND VENDOR IN COMPLIANCE. 44 AGENDA BOARD OF ESTIMATES 1/12/11 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $133,860.00 9950-904508-9509 MVR Constr. Res. Material Testing $116,400.00 ------------------ 9950-905532-9508-6 Structure & Improvements 11,640.00 ------------------ 9950-905532-9508-5 Inspections 5,820.00 ------------------ 9950-905532-9508-2 Contingencies $133,860.00 Material Testing- Citywide This transfer will cover the cost associated with award of Contract No. TR 11003 to Froehling & Robertson, Inc. 5. TR 07025, Mount Auburn R&F Construction, $686,108.98 Cemetery Perimeter LTD. Rehabilitation MBE: Priority Construction Corp. $185,300.00 27.00% WBE: William T. King, Inc. $ 56,500.00 8.23% McCall Trucking, Inc. 12,200.00 1.77% $ 68,700.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. On December 22, 2010, the agency withdrew its recommendation for award. This is a new recommendation. A PROTEST DATED DECEMBER 3, 2010 WAS RECEIVED FROM WRIGHT, CONSTABLE & SKEEN, L.L.P. REPRESENTING R&F CONSTRUCTION, LTD. CORRESPONDENCE DATED DECEMBER 9, 2010 WAS RECEIVED FROM HARRIS, JONES & MALONE, INC. REPRESENTING P&J CONTRACTING CO., INC. 45 AGENDA BOARD OF ESTIMATES 1/12/11 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $837,428.00 9950-906624-9528 MVR Constr. Res. Mt. Auburn Cemetery Rehabilitation $686,108.98 ------------------ 9950-905624-9527-6 Structure & Improvements 68,610.90 ------------------ 9950-905624-9527-5 Inspections 48,402.67 ------------------ 9950-905624-9527-3 Design & Studies 34,305.45 ------------------ 9950-905624-9527-2 Contingencies $837,428.00 Mt. Auburn Cemetery Perimeter Rehabilitation This transfer will clear the deficit in the account and fund cost associated with the award of Contract No. 07025 to R&F Construction, LTD. 7. PB 09828, Renovations REJECTION ­ On December 22, 2010, to the Benton Building the Board opened seven bids for (5th and 7th Floors) and project PB 09828. All bids 6400 Pulaski Highway received were not prepared in an Building equivalent manner and failed to include all pages of distributed addendums. Therefore, it is recommended that all bids be rejected and that project be re- advertised on January 14, 2011. 46 AGENDA BOARD OF ESTIMATES 1/12/11 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 8. B50001742, Supply and The Baltimore Auto $ 40,000.00 Deliver Snow Chains Supply Company and Links MWBOO GRANTED A WAIVER 9. B50001641, Replacement D&S Technical $ 52,825.00 of Louvers Services, Inc. MWBOO GRANTED A WAIVER 10. B50001694, Uniforms for Group 1-3, & Item 17 $550,000.00 the Fire Department F&F and A. Jacobs & Sons, Inc. Items 18 & 19 F.L. Anderson Company $100,000.00 MWBOO GRANTED A WAIVER 47 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Christine McLaughlin, developer, for the sale of the property located at 1004 N. Broadway (Block 1194, Lot 081). AMOUNT OF MONEY AND SOURCE: $5,000.00 - Sale price BACKGROUND/EXPLANATION: The purchase price in this transaction will be paid at settlement by the Developer to the Mayor and City Council of Baltimore by cash or certified check. The project will consist of the rehabilitation of the property for occupancy by the developer. In accordance with the procedures set out in Ordinance No. 99- 525, (Article 13, Section 2-7 (mm) approved on November 11, 1999 and Ordinance No. 477, approved on December 6, 1973 which authorizes the City to dispose of the Property; and by virtue of Article II, Section 15 of the Baltimore City Charter, 1996 Edition; Article 13 of the Baltimore City Code ­ 2000 Edition, which established the Department pursuant to the Charter provision. 48 AGENDA BOARD OF ESTIMATES 1/12/11 DHCD ­ cont'd STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: The price for the property was reduced from the appraised value of $21,000.00 due to the fact that the property will need to be totally gutted. There are no floors leading from the dining and living areas leading to the kitchen. There are portions of the roof missing. The second floor could not be inspected due to the fact that parts of the staircase are missing. The property is currently generating zero dollars in City and State property taxes. Once the project is completed the property will be returned to the City's tax rolls. MBE/WBE PARTICIPATION: The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because the property is being purchased by a private citizen and be owner/occupied. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Housing and ­ Grant Agreements Community Development The Board is requested to approve and authorize execution of the grant agreements. The period of the agreements is September 1, 2010 through August 31, 2011. 1. COMMUNITY HOUSING ASSOCIATES, INC. $ 75,810.00 Account: 2089-208911-5930-532361-603051 The organization will acquire, rehabilitate, and develop properties to create rental housing opportunities for low- and moderate-income non-elderly disabled and homeless persons. The funds will be used to subsidize the agency's operating costs. FOR FY 2010, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $19,600.00, AS FOLLOWS: MBE: $1,960.00 WBE: $ 980.00 2. THE DEVELOPMENT CORPORATION OF $ 41,900.00 NORTHWEST BALTIMORE, INC. Account: 2089-208911-5930-429591-603051 The organization will provide housing counseling services, housing workshops and other aspects of homeownership to eligible low and moderate-income persons. The funds will be used to subsidize the agency's operating costs. MWBOO GRANTED A WAIVER. 50 AGENDA BOARD OF ESTIMATES 1/12/11 DHCD ­ cont'd 3. DRUID HEIGHTS COMMUNITY DEVELOPMENT $ 447,000.00 CORPORATION, INC. Account: 2089-208910-5930-430626-603051 $ 65,000.00 2089-208911-5930-430626-603051 $ 11,947.20 2089-208911-5930-430630-603051 $ 40,892.60 2089-208911-5930-430634-603051 $ 40,884.26 2089-208911-5930-430653-603051 $ 26,229.42 2089-208911-5930-430662-603051 $ 30,108.59 2089-208911-5930-430676-603051 $ 13,950.54 2089-208911-5930-430680-603051 $ 21,425.56 2089-208911-5930-430681-603051 $ 32,256.58 2089-208911-5930-430683-603051 $ 57,852.25 2089-208911-5930-430691-603051 $ 106,453.00 The organization will provide a variety of public and youth services, carry out planning and capacity building activities, and will rehabilitate and construct housing for the improvement and betterment of available affordable housing. On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2010 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2721 Tivoly Avenue by gift from Mr. Martin Turner, SUBJECT to any outstanding municipal liens other than water bills. AMOUNT OF MONEY AND SOURCE: The City will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Turner has offered to donate his title to the property at 2721 Tivoly Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2721 Tivoly Avenue are itemized as follows: Cumulative Real Property Taxes 1997-2011 Total Taxes $ 3,181.27 Interest/Penalties 1,239.36 Other 265.62 Tax Sale Interest 14,150.26 Miscellaneous Billing 10,259.65 Metered Water (Tax Sale) 1,360.32 Environmental Fine 840.00 Rental Registration 625.00 Total Municipal Liens $31,921.68 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 52 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2602 Northshire Drive by gift from Mr. Carl F. Huggins & WF owner, SUBJECT to any outstanding municipal liens other than water bills. AMOUNT OF MONEY AND SOURCE: The City will pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Huggins & WF has offered to donate his title to the property at 2602 Northshire Drive. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2602 Northshire Drive are itemized as follows: Cumulative Real Property Taxes 2010-2011 Total Taxes $2,425.22 Interest/Penalties 41.80 Other 0.00 Tax Sale Interest 0.00 Environmental Fine 330.00 Metered Water (Tax Sale) 0.00 Rental Registration 0.00 Total Municipal Liens $2,797.02 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 53 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of the following local government resolution. The following organization is applying to the State of Mary- land's, Department of Housing and Community Development ­ Rental Housing Production Program (MD DHCD-RHPP) and the Low Income Housing Tax Credit (LIHTC). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. M ON MADISON $5,178,440.00 $4,000,000.00 (MD DHCD-RHPP) $1,178,440.00 (LIHTC) The M on Madison Project will involve the acquisition and new construction of a housing development project consisting of 74 rental units which will be affordable to persons with incomes at or below 60% of the area median income. The project will be located at 301 W. Madison Street. 54 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Housing and ­ HOME Investment Partnership Community Development Program Loan ACTION REQUESTED OF B/E: The Board is requested to approve a HOME Investment Partnerships Program Loan in an amount not to exceed $460,000.00 to Druid Heights Community Development Corporation, developer and owner of a supportive housing project located at 717-719 North Carrollton Avenue. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all legal documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: Source Uses HOME Funds $460,000.00 Acquisition $490,000.00 Abell 75,000.00 Closing costs 18,274.00 Foundation DHCD Equity 25,000.00 Hard costs & 47,190.00 related expenses Soft costs/fees 4,536.00 TOTAL $560,000.00 $560,000.00 Account: 9910-907054-9610 BACKGROUND/EXPLANATION: The Druid Heights Community Development Corporation (DHCDC) is a Maryland non-profit community development corporation and a certified Community Housing Development Organization (CHDO). The DHCDC has been in existence since 1974 and has been instrumental in the revitalization of the Druid Heights community. Since its inception, the DHCDC has developed a number of housing projects and has produced over 100 affordable rental, for-sale and transitional housing units. The DHCDC is a founding member of the Re-Entry Partnership with the Mayor's Office on Criminal Justice. 55 AGENDA BOARD OF ESTIMATES 1/12/11 DHCD ­ cont'd The DHCDC plans to acquire and conduct modest rehabilitation of 717-719 North Carrollton Avenue (the Project), which is an apartment building located in the Upton and Harlem Park communities. Upon completion, the project will provide supportive housing and services to families and individuals at risk of homelessness. This six-unit apartment building has five 3-bedroom units and one 2-bedroom unit. All of the units have central air-conditioning, washers and dryers, dishwashers and are pre-wired for cable. The property was totally rehabilitated around 1990, is limited lead free and was restored during 2006 and 2007 with all deferred maintenance items corrected. The rehabilitation scope of work involves replacing all HVAC systems with new high energy efficient systems, installing a new rubberized roof, updating the entry system and unit specific repairs, as needed. The project will allow Druid Heights to provide "step up" housing for its families graduating from the DHCD's transitional housing program and for ex-offenders participating in the Re- Entry Partnership, who have stabilized their lives and are moving to more independent living. All program graduates are employed and need stable affordable housing to continue reestablishing their lives. All of the units will be rented to families/individuals at or below 50% of the Area Median Income ("AMI"). One bedroom in a unit will be used as a program oversight and management office. The DHCDC is a partner with Baltimore City in the efforts to end homelessness and to provide needed services to re-entering ex- offenders to ensure a successful transition from prison back into the community. Affordable housing is the most needed resource for those transitioning from homelessness and ex- offenders re-entering the community to ensure stability in their lives. Through Druid House and the Re-Entry Partnership, the DHCDC has offered the following services to its clients, which are not limited to but include: · Assistance with job placement · One on one counseling · Assistance with getting health insurance and government identification · Housing 56 AGENDA BOARD OF ESTIMATES 1/12/11 DHCD ­ cont'd The DHCDC also works with the following organizations to provide access to additional services: · Catholic Charities, · Our Daily Bread Employment Center, · Child Support, · Baltimore City Health Department and other Health Services, and · Tuerk House ­ Substance Abuse. This project is a step in the DHCDC continuum of personal success that allows the families and individuals to take the next step to independence. This is achieved through a more independent living environment and eventually it is the goal for participants to move on to complete independent living through other DHCDC rental or homeownership opportunities. PARTICIPATING PARTIES: A. Owner/Developer Druid Heights Community Development Corporation will act as the developer, owner and property manager of the project. Druid Heights CDC will also oversee and provide a guarantee of completion for the construction. B. General Contractor New Baltimore Contractors, Inc., whose principal is Mr. Edward Grant, will serve as general contractor. New Baltimore Contractors, Inc. is a fully licensed, minority business certified, general contractor which is currently working with the DHCDC on the rehabilitation of 2638 Dulaney Street as part of the Druid Heights Affordable Housing Initiative. 57 AGENDA BOARD OF ESTIMATES 1/12/11 DHCD ­ cont'd C. Project Financing The City will provide acquisition financing in an amount not to exceed $460,000.00 from the HOME Investment Partnership Program's CHDO set aside allocation. The HOME loan will be secured by a first deed of trust on the property. During the construction loan period, which will not exceed six months from the date of loan closing, interest will be at the rate of 0% percent per annum. During the permanent loan period, the interest rate charged on the HOME loan will be at 0% percent per annum. The permanent loan period will be 20 years commencing at the end of the construction loan period. The entire principal balance and any interest will be due and payable in the event of a refinancing, sale, transfer, conveyance or any encumbrance or subordinate financing of the project or portion thereof without the prior written consent of the Department. Should an event of default occur under the loan documents, interest will accrue from the date of the default at the prime rate of interest declared by the Wall Street Journal from time to time, plus four percent. The HOME loan shall be non recourse debt. Grant Funds The Abell Foundation will provide grant funds in an amount not to exceed $75,000.00. Proceeds of the grant are restricted to acquisition and rehabilitation costs associated with the project. The initial proposal submitted to the Department for capital assistance included a request for funds from the Shelter and Transitional Housing Facilities Grant Program administered by the State of Maryland's Community Development Administration. The CDA review and approval process does not allow the project schedule to provide housing for clients and complete critical repairs in a timely manner. The developer has restructured the financing to be able to close within 30 days of the Board's approval to complete acquisition and critical repairs and to ensure that grant funds provided by the Abell Foundation are not at risk. The application for Shelter and Transitional Housing Facilities funding remains active at the CDA. 58 AGENDA BOARD OF ESTIMATES 1/12/11 DHCD ­ cont'd An appraisal on the property was performed by Burkett Appraisal Services on April 28, 2010. The fair market value of the building was estimated to be $490,000.00. Though the appraised value is below the total development cost of the project, this is common for transactions such as this with subsidized rents and preferred governmental financing. The appraised value is consistent with the underwriting standards of the Department. The Department is comfortable with recommending the HOME Loan as described under these circumstances. MBE/WBE PARTICIPATION Article 5, Subtitle 28 of the Baltimore City Code for Minority and Women's Business Opportunity is fully applicable and no request for a waiver or exception has been made. The Director of Finance reviewed and recommended approval. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 460,000.00 9910-926010-9609 9910-907054-9601 Federal Home Reserve Druid Heights CDC FY2010 HOME FY2010 The transfer will provide HOME funds to Druid Heights Community Development Corporation for the acquisition and rehabilitation of 717 ­ 719 North Carrollton Avenue. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 59 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Planning ­ Supplemental Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a supplemental agreement with Camiros, Ltd. The period of the agreement is effective upon Board approval through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $225,000.00 ­ 9905-903009-9188-000000-703032 BACKGROUND/EXPLANTION: On July 16, 2008, the Board approved the agreement with Camiros, Ltd. to assist the City with planning and zoning services necessary to rewrite the existing zoning code. On August 26, 2009, the Board approved amendment no. 1, which allowed for further evaluations and studies so the best rewrite could be provided. This supplemental agreement gives the vendor additional time to complete the zoning codes rewrite and comprehensive rezoning in three phases. MBE/WBE PARTICIPATION: The vendor will adhere to the goals set at 3% MBE and 2% WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The supplemental agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 1/12/11 PROPOSAL AND SPECIFICATIONS Bureau of Water and Wastewater ­ WC 1197, Susquehanna Transmission Main Valve Replacements BIDS TO BE RECV'D: 2/23/2011 BIDS TO BE OPENED: 2/23/2011 Department of Transportation ­ PB 09828R, Renovations to the Benton Building (5th and 7th Floors) and 6400 Pulaski Highway Building BIDS TO BE RECV'D: 1/26/2011 BIDS TO BE OPENED: 1/26/2011 61 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and ­ Amendment to Sanitary Contract 875, Wastewater (BW&WW) Rehabilitation/Replacement of Southwest Diversion Pressure Sewer ­ Phase III ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to SC 875, Rehabilitation/Replacement of Southwest Diversion Pressure Sewer ­ Phase III with Rummel, Klepper & Kahl, LLC. This amendment extends the contract for 18 months through July 28, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On January 28, 2009, the consultant was awarded a contract to provide Engineering Services for the Southwest Diversion Pressure Sewer ­ Phase III, whereby the consultant would provide engineering services for a period of 24 months until January 28, 2011. In order to continue providing these services the Bureau is requesting a no-cost time extension of the existing agreement. The consultant was approved by the Office of Board and Commissions and the Architectural & Engineering Awards Commission. AUDITS NOTED THIS NO-COST TIME EXTENSION. (The amendment to SC 875, Rehabilitation/Replacement of Southwest Diversion Pressure Sewer ­ Phase III has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 003 to Rummel, Klepper & Kahl, LLP, under Project No. 1120R, On-Call Consultant Services SC on 856, WC 1198, Utility and Inspection and Services. AMOUNT OF MONEY AND SOURCE: $ 59,580.00 ­ 9966-903682-9557-900020-703032 59,580.00 ­ 9956-906410-9551-900020-703032 $119,160.00 BACKGROUND/EXPLANATION: Under this task the consultant will provide utility and civil inspection services in accordance with their proposal dated October 11, 2010. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 63 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 005 to Rummel, Klepper & Kahl, LLP, under Project No. 1120R, On-Call Consultant Services - Various Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $ 79,486.72 ­ 9956-906410-9551-900020-705032 79,486.71 - 9960-903709-9557-900020-705032 $158,973.43 BACKGROUND/EXPLANATION: Under this task the consultant will provide office engineering services including, but not limited to, recordkeeping, PCO, RFI, and submittal management, pay estimates, schedule support, and field inspection as needed, in accordance with their proposal dated, October 11, 2010. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 64 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 23 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on December 8, 2010 and December 15, 2010. 65 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Transportation ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of agreement with Gannett Fleming, Inc., for Project No. 1107, Reconstruction East North Avenue from Aisquith Street to Wolfe Street. The period of the agreement is effective upon Board approval for three years or until the upset limit is reached whichever occurs first. AMOUNT OF MONEY AND SOURCE: $410,847.44 ­ 9950-909608-9508-900010-703032 BACKGROUND/EXPLANTION: The Department of Transportation has negotiated and procured the consultant agreement approved by Office of Boards and Commissions and Architectural and Engineering Awards Commissions and now desires to utilize the services of Gannett Fleming, Inc. The cost of services rendered will be actual payroll rates not including overhead and burden times a multiplier. The payroll rates multiplier have been reviewed by the Department of Audits. The consultant will perform engineering and landscaping design services as well as surveys for the North Avenue Streetscape Project. The project includes but is not limited to new concrete sidewalks with brick accent and curb outs and new lighting. DBE PARTICIPATION: Gannett Fleming, Inc. has complied with the Disadvantaged Business Enterprise goal requirement of 27% P.E.L.A Design, Inc. $59,020.81 14.37% RJM Engineering, Inc. 19,457.61 4.74% Alvi Associates 19,507.12 4.75% Mercado Consultants, Inc. 27,454.75 6.68% 66 AGENDA BOARD OF ESTIMATES 1/12/11 Department of Transportation ­ cont'd APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $361,545.77 9950-902608-9509 Federal Constr. Res. North Avenue 90,386.44 9950-901762-9514 State Constr. Highway Resurf. Loan $451,932.21 ---------------- 9950-909608-9508-3 Design & Studies North Avenue ­ Aisquith St. to Wolfe St. This transfer will fund costs associated with award of Project No. 1107 to Gannett Fleming, Inc. for design of the project "North Avenue ­ Aisquith Street to Wolfe Street." (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 67 AGENDA BOARD OF ESTIMATES 1/12/11 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Recreation and Parks 1. Jimmy Hitt Nat'l Playground Parks $3,225.00 Kermit Taylor Safety Institute Admin. Everett Owens Landover, MD Edward Jones Jan. 12 ­ 14, 2011 Winston Hines The subsistence rate for this area is $278.00 per day. The employees will commute back and forth each day in a City vehicle and will not require hotel cost. Therefore, the Department is requesting $40.00 per day per person for food. TRAVEL REIMBURSEMENT Bureau of Water and Wastewater 2. Wazir Qadri WEFTEC 2010 Annual Waste $4,103.64 Gruminder Technical Conf. & Water Utility Singh Exhibition & Facility Conference Engineering New Orleans, LA Oct. 2 ­ 7, 2010 The subsistence rate for this location is $204.00 per day. The reimbursement requested in conformance with the allowable subsistence rate for this location. 68 AGENDA BOARD OF ESTIMATES 1/12/11 TRAVEL REIMBURSEMENT ­ cont'd Bureau of Water and Wastewater Wazir Qadri Gruminder Singh Hotel: $ 691.00 $ 600.00 Occupancy Taxes: 103.42 107.90 Airfare: 305.10 224.40 Ground 54.00 56.00 Transportation: Registration: 875.00 875.00 Meals & 119.31 92.51 Incidental Expenses: Reimbursement Amount $2,147.83 $1,955.81 69 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater (BW&WW) ­ On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with EBA Engineering, Inc. for Project No. 1141E, Wastewater Engineering Services for the Design of Improvements to the High Level Sewershed Collection System. The period of the agreement is effective upon Board approval for five years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ Upset limit BACKGROUND/EXPLANATION: EBA Engineering, Inc. will provide engineering services necessary to rehabilitate and replace approximately 86,277 feet of sanitary sewer ranging from 15" to 30" in diameter and rehabilitate and repair 286 manholes. The scope of services include certain engineering services such as preparing a design memorandum, developing contract documents, pre-construction meetings, and review and tracking of shop drawings/and submittals. In addition, the consultant will provide technical consultations, coordination, Request For Information, change order reviews, conditional and final acceptance reviews, as-built and record drawing reviews, and re- inspection of sewers and manholes in the sewer basin. These improvements were identified in the High Level Collection System Evaluation and Sewershed Plan-Project No. 1028, dated December 2009. The consultant has been approved by the Architect and Engineering Awards Commission. 70 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% FOR MBE AND 9% FOR WBE. MBE: AB Consultants, Inc. $180,000.00 12.00% Chester Engineers, Inc. 150,000.00 10.00% Environ-Civil Engineer- 30,000.00 2.00% ing, Ltd. Savin Engineers, P.C. 45,000.00 3.00% Total $405,000.00 27.00% WBE: Phoenix Engineering, $105,000.00 7.00% Inc. Sahara Communications, 30,000.00 2.00% Inc. Total $135,000.00 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,000,000.00 9956-904620-9549 Wastewater Rev. Constr. Res. Sewer System Rehab- High Level 1,500,000.00 ------------------ 9956-905620-9551-3 Design 500,000.00 $2,000,000.00 ------------------ 9956-905620-9551-9 Administrative 71 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd The funds are needed to award Project 1141E, Design of Improvements to the High Level Sewershed Collection System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 72 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater (BW&WW) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with George, Miles & Buhr, LLP for Project No. 1124G, On-Call Wastewater Engineering Services for the Improvements of the Herring Run Sewershed Collection System. The period of the agreement is effective upon Board approval for five years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $ 899,902.80 ­ Wastewater Revenue Bonds 599,935.20 ­ Baltimore County $1,499,838.00 ­ 9956-907651-9951-900020-703032 BACKGROUND/EXPLANATION: George, Miles & Buhr, LLP will provide engineering services necessary to evaluate, prepare a design memorandum, develop contract documents, and provide post award services for the Project 1124G. The improvements will include approximately 29,000 feet of CIPP lining, 1,900 feet of CIPP lining and point repairs, 150 point repairs by other means, replacing/rehabilitating 50 manholes, locating 250 manholes, replacing 2,500 feet of 8" to 18" sewer, and upsizing 320' of 10'" to 21" sewer. In addition, the consultant will provide certain post award services such as the reviewing and tracking of shop drawings and submittals, reviewing conditional and final acceptance, and reviewing as- built drawings. These improvements, identified in the Herring Run Collection System Evaluation and Sewershed Plan, under the Consent Decree, are intended to eliminate Sanitary Sewer Overflows by providing additional hydraulic capacity and reducing infiltration and inflow (1&1). The consultant was approved by the Architectural and Engineering Awards Commission. 73 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% FOR MBE AND 9% FOR WBE. MBE: Savin Engineers, P.C. $262,111.00 17.48% C.C. Johnson & Malhotra, 136,825.00 9.12% P.C. Sahara Communications, 15,338.00 1.02% Inc. Total $414,274.00 27.62% WBE: Baltimore Land Design 52,575.00 3.51% Group, Inc. The Robert B. Balter 51,862.00 3.46% Company Chesapeake Environmental 31,723.00 2.11% Mgmt., Inc. Total $136,160.00 9.08% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 990,000.00 9956-907624-9549 Wastewater Rev. Constr. Res. Bonds Rehab Program Herring Run 660,000.00 " " County Appro. $1,650,000.00 74 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd $1,499,838.00 ---------------- 9956-907651-9551-3 Design 150,162.00 ---------------- 9956-907651-9551-9 Administrative $1,650,000.00 The funds are needed to award Project No. 1124G, Design of Improvements to the Herring Run Sewershed Collection System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 75 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater (BW&WW) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Patton Harris Rust & Associates, Inc. (PHRA) for Project No. 1128P, Urgent Need Water Design Engineering Services. The period of the agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $750,000.00 ­ Upset limit BACKGROUND/EXPLANATION: The PHRA will provide urgent need water design and engineering services. These services will include engineering studies, design, bid and construction-phase services on an as-needed basis, relating to the replacement/rehabilitation of existing water mains and all incidental work relating to these tasks. The scope of work includes preparation of content documents including plans, specifications, cost estimates, permit applications, right-of-ways, easements, geo-technical services, and test holes to locate utilities, etc. The consultant has been approved by the Architect and Engineering Awards Commission. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% FOR MBE AND 9% FOR WBE. MBE: EBA Engineering, Inc. $121,350.00 16.18% C.C. Johnson & Malhotra, 67,500.00 9.00% PC Reviera Enterprises, Inc. 13,650.00 1.82% (REI/Drayco) Total $202,500.00 27.00% 76 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd WBE: C.L. Warfield Associates, $ 18,707.00 2.49% Inc. Ruxton Design Corporation 26,452.00 3.51% The Robert B. Balter 22,523.00 3.00% Company Total $ 67,682.00 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $137,360.00 9960-904689-9558 County Appro. Constr. Res. Water Urgent Needs 712,640.00 9960-909100-9558 Water Revenue Constr. Res. Bonds Water Infrastructure $850,000.00 ------------------ 9960-911713-9557- 900020-3 Engineering The funds are required to cover the cost of Project 1128P, Urgent Need Water Design and Engineering Services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 77 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater (BW&WW) ­ On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with Patton Harris Rust & Associates, Inc. (PHRA) for Project No. 1138P, On-Call Environmental Engineering Services. The period of the agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $750,000.00 ­ Upset limit BACKGROUND/EXPLANATION: The BW&WW requests environmental engineering services from the PHRA. These services will include studies, design, and post award and related services for the repair, maintenance and new construction of facilities managed by the Environmental Services Division of Baltimore City. The requests for any engineering services will be provided on an as-needed basis. The cost of services rendered will be based on a not to be exceeded negotiated price for each task assigned. The consultant has been approved by the Architect and Engineering Awards Commission. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% FOR MBE AND 10% FOR WBE. MBE: Savin Engineering, P.C. $ 63,750.00 8.5% EBA Engineering, Inc. 38,250.00 5.1% Shah & Associates, Inc. 25,500.00 3.4% Total $127,500.00 17.00% 78 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd WBE: C.L. Warfield Associates, $ 41,250.00 5.50% Inc. Ruxton Design Corporation 33,750.00 4.50% Total $ 75,000.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 79 AGENDA BOARD OF ESTIMATES 1/12/11 Bureau of Water and Wastewater (BW&WW) ­ Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with PHR+A/Jason Consultants, A Joint Venture for Project No. 1080P, Inspection Program for Large Water Mains. The amendment no. 1 extends the period of the agreement through January 13, 2012 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $984,711.00 ­ Upset limit BACKGROUND/EXPLANATION: On January 14, 2009, the Board approved a two year agreement with PHR+A/Jason Consultants, A Joint Venture for Inspection Program for Large Water Mains. In addition to those mains identified for inspection under the original project, the consultant was requested for emergency assistance with the urgent inspection of 72-inch Herring Run/Marley Neck transmission main in Dundalk because of a catastrophic break on September 18, 2009. Under the terms of this amendment no. 1 to agreement, the consultant will design the repairs and manage the construction project for carbon fiber repair and disinfection of mains on an emergency basis. Most of the money and resources were exhausted to accomplish this task, which is beyond the scope of the original project. This amendment no. 1 to the agreement, in the amount of $984,711.00, provides additional funds for these tasks and extends the period of the original agreement through January 13, 2012. All other terms and conditions of the original agreement remain unchanged. 80 AGENDA BOARD OF ESTIMATES 1/12/11 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $109,637.00 11.13% Paniagua's Enterprises 97,200.00 9.87% Total $206,837.00 21.00% WBE: Highlander Contracting Co. $384,451.00 39.04% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 1 to on-call agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,500,000.00 9960-908400-9558 Water Utility Constr. Res. Funds Valve and Hydrant $ 500,000.00 ---------------- 9960-912901-9557-3 Design 1,000,000.00 ---------------- 9960-912901-9557-6 Construction $1,500,000.00 The funds are needed to cover the cost to disinfect a portion of the 72-inch water main in Dundalk and for the emergency assistance with the inspection, design and management for the installation of this main. The disinfection work was performed under WC 1198, Urgent Need Infrastructure Rehabilitation and the inspection/design was performed under Project 1080P, Inspection Program for Large Water Mains. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 81 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. A/C SERVICE AND REPAIR, INC. $ 9,000.00 Only Bid Solicitation No. 07000 ­ Cylinder Ashburton ­ Department of Public Works ­ Req. No. R564799 2. PRODUCTS UNLIMITED $20,440.01 Low Bid Solicitation No. B50001754 ­ HIV Test Kits ­ Health Department ­ Req. No. R559679 The period of the award is January 12, 2011 through January 11, 2012 with two one-year renewal options remaining. 3. STEVE'S CLEANING COMPANY $18,000.00 Renewal Solicitation No. B50001261 ­ Janitorial Services ­ Health De- partment ­ Req. No. P511319 On December 23, 2009, the Board approved the initial award in the amount of $18,000.00. The award contained two 1-year re- newal options at the sole discretion of the City. This re- newal in the amount of $18,000.00 is for the period January 12, 2011 through January 11, 2012, with two 1-year renewals options remaining. 4. VIRGINIA CONTRACTORS SUPPLY $24,800.00 Low Bid Solicitation No. B50001766 ­ Magnesium Chloride (Flakes and Pellets) ­ Department of General Services ­ Req. No. R564933 The period of the award is January 12, 2011 through January 11, 2012. 5. 3M COMPANY $20,300.00 Only Bid Solicitation No. B50001733 ­ Stamark Contrast Tape ­ Depart- ment of Transportation ­ Req. No. R562472 82 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. ATLANTIC DOOR CONTROL, INC. $21,233.00 Low Bid Solicitation No. B50001735 ­ PM for Stanley Doors ­ Baltimore Convention Center ­ Req. No. R562807 The period of the award is January 26, 2011 through January 25, 2012 with two 1-year renewal options remaining. 7. JOSEPH G. POLLARD CO., INC. DBA POLLARDWATER.COM $ 5,656.42 Only Bid Solicitation No. 07000 ­ Dechlor Pump and Chemicals ­ Depart- ment of Public Works ­ Req. No. R564569 8. PARKSON CORPORATION $11,950.00 Only Bid Solicitation No. 07000 ­ Hycor Spare Parts ­ Department of Public Works ­ Req. No. R563374 9. LONG FENCE $16,532.00 Low Bid Solicitation No. 07000 ­ Fencing Barriers ­ Department of Rec- reation and Parks ­ Req. No. R561401 10. FREE STATE REPORTING $15,000.00 Increase Solicitation No. B50000105 ­ Court Reporting Services ­ Board of Liquor License Commissioners ­ Req. No. P500745 On November 7, 2007, the Board approved the initial award in the amount of $16,080.00. Subsequent actions have been ap- proved. This increase in the amount of $15,000.00 is necessary for the continuation of services through December 31, 2011, and will make the award amount $70,240.00. 11. BELAIR ROAD SUPPLY CO., INC. $16,900.00 Low Bid Solicitation No. B50001757 ­ Type "S" Curved Vane Grate - De- partment of Public Works ­ Req. No. R563900 12. C & D MUNICIPAL SALES, INC. $ 5,337.92 Sole Source Solicitation No. 08000 ­ Replacement Parts for Swaby Lobeline Pumps ­ Department of Public Works ­ Req. No. R515732 The vendor is the sole and exclusive distributor for Swaby Lo- beline Pumps and parts. Authority is requested to issue a purchase order to the vendor. 83 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. SUPPORT SOLUTIONS, INC. DBA SSI CONSULTING $ 6,164.00 Sole Source Solicitation No. 08000 ­ Software Support ­ Mayor's Office of Employment Development ­ Req. No. R557319 The vendor is the sole provider for software support and up- dates on the existing software that is currently being used by the agency. 14. NULINX INTERNATIONAL, Sole Source/ INC. $ 36,000.00 Agreement Solicitation No. 08000 ­ COPA-Web-based Software Package - De- partment of Housing and Community Development ­ Req. No. R552508 The Board is requested to approve and authorize execution of an agreement with Nulinx International, Inc. The period of the agreement is January 12, 2011 through June 11, 2012, with four 1-year renewals. Child Outcome Planning and Assessment (COPA) is a web-based software package currently being used by the staff of the Head Start Program as a tool for collecting and tracking essential data. To maintain consistency in tracking, the program would like to use the COPA website, software and support. The ven- dor is the sole provider of the proprietary software. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. BROWN'S COMMUNICATION, INC. $ 74,985.99 Selected Source Solicitation No. 06000 ­ Computer-Aided Dispatch Workstations Upgrade ­ Police Department ­ Req. No. R558999 The requested computer hardware is compatible with the pro- prietary system currently installed and connected in the City's 911 Communications Center. In order to ensure the va- lidity of all equipment warranties and maintain uniformity in the service, authority is being requested to create a purchase order in the above amount. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 16. STRATEGIC DIAGNOSTICS, Sole Source/ INC. $100,000.00 Agreement Solicitation No. 08000 ­ Microtox Reagent ­ Department of Pub- lic Works, Bureau of Water and Wastewater ­ Req. No. R556165 The Board is requested to approve and authorize execution of an agreement with Strategic Diagnostics, Inc. The period of the agreement is January 12, 2011 through January 11, 2014 with no renewal options. The vendor is the manufacturer and service provider for the Microtox Test System and the sole supplier of the specially formulated preparation of Lyophilized Bacterial material, which is needed for Homeland Security Testing. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 85 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. BARZ ADVENTURES $ 0.00 Agreement Solicitation No. 08000 ­ GPS Ranger System ­ Mayor's Office, Baltimore Heritage Area ­ Req. No. R553027 The Board is requested to approve and authorize execution of an agreement with BarZ Adventures. The period of the agreement is effective upon Board approval through December 31, 2014 with two 1-year renewal options. On October 27, 2010, the Board approved an award to BarZ Ad- ventures for a GPS Ranger System for Baltimore National Heri- tage. At the Law Department's request, authority is requested to execute the agreement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 18. THE GENERAL SHIP Selected Source/ REPAIR CORPORATION $250,000.00 Agreement Solicitation No. 06000 ­ Repairs to Fire Boat Mayor Thomas D'Alesandro Jr. ­ Fire Department ­ Req. No. R560502 The Board is requested to approve and authorize execution of an agreement with The General Ship Repair Corporation. The period of the agreement is January 12, 2011 through January 11, 2012. The requested repairs and maintenance for the fire boat is on- ly available from The General Ship Repair Corporation. Pric- ing has been determined to be both fair and reasonable. 86 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procure- ment of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 19. WALTERS RELOCATIONS, INC. $150,000.00 Renewal Solicitation No. B50000145 ­ Requirements for Office Moving and Related Work ­ Departments Various ­ Req. Nos. Various On February 29, 2008, the Board approved the initial award in the amount of $300,000.00. The first option to renew was ap- proved on January 20, 2010. This second and final renewal in the amount of $150,000.00 is for the period February 2, 2011 through February 1, 2012. MWBOO SET GOALS OF 10% MBE AND 4% WBE. MBE: Allen & Son Moving/Storage 10% WBE: PAJ Business Staffing, Inc. 4% MWBOO FOUND VENDOR IN COMPLIANCE. 20. ENVISTA CORPORATION $ 70,000.00 Amendment/Agreement Solicitation No. 08000 ­ Construction Contract Planning and Coordination Services Software ­ Department of General Serv- ices ­ Req. Nos. Various The Board is requested to approve and authorize execution of an amendment to agreement with Envista Corporation. 87 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On September 10, 2008, the Board approved the original agree- ment in the amount of $45,000.00. Subsequent actions have been approved. This web-based software is used to monitor construction related activities by the City's various agencies to enhance coordination among work projects and prevent dupli- cate or counterproductive efforts. The vendor is the sole provider of this proprietary software package that has unique capabilities that best meet the needs of the agency. This amendment to agreement is necessary to add the permits application portion to the software scope of work. All other terms and conditions remain unchanged. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The amendment to agreement has been approved by the Law De- partment as to form and legal sufficiency.) 21. G + K UNIFORM SERVICE $100,000.00 Extension Solicitation No. B50000765 ­ Uniform and Locker and Laundry Service ­ Agency Various ­ Req. Nos. Various On January 21, 2009, the Board approved an initial award. Sub- quent actions were approved. An extension is requested in lieu of a renewal to allow time to compose, post, advertise, and evaluate a new solicitation. Because of current economic con- ditions, it is in the best interest of the City to solicit for new pricing rather than review. MWBOO GRANTED A WAIVER. 88 AGENDA BOARD OF ESTIMATES 1/12/11 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Correction & 22. SKALAR, INC. $ 25,000.00 Increase Solicitation No. 08000 ­ Service Contract for Analyzer Systems On December 23, 2009, the Board approved the agreement and sole source award. The Board letter erroneously listed the pe- riod covered as February 1, 2010 through January 31, 2011 whereas the agreement stated the term to be three years with one 2-year renewal option. The Board's approval will correct that error. The increase requested is the portion of the con- tract amount that should have been requested for the two years that were erroneously omitted from the December 23, 2009 Board letter. The correct expiration date is January 31, 2013, with one two-year renewal option. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 89 AGENDA BOARD OF ESTIMATES 1/12/11 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 91 - 94 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 90 AGENDA BOARD OF ESTIMATES 1/12/11 PERSONNEL City Council Hourly Rate Amount 1. MARLENE KOEPPEL $ 21.68 $14,634.00 Account: 1001-000000-1000-106700-601009 Ms. Koeppel, a retiree, will continue to work as a Special Assistant to Councilwoman Rochelle Spector. She will serve as an assistant and perform constituent services as needed. The period of the agreement is effective upon Board approval for one-year. Department of Human Resources 2. Abolish the following 25 Unpopulated Classes: 94131 ­ Accounting Assistant I Grade 075 ($25,800.00 - $29,326.00) 91122 ­ Addictions Counselor II Administrative Analyst I Grade 082 ($30,613.00 - $36,210.00) 93143 ­ Analyst Programmer I Grade 089 ($39,745.00 - $48,257.00) 93131 ­ Computer Operator II Grade 083 ($31,681.00 ­ $37,677.00) 93112 ­ Data Entry Operator II Grade 078 ($27,410.00 - $31,609.00) 93115 ­ Data Entry Operator Supervisor I Grade 084 ($32,853.00 - $39,210.00) 93221 ­ Legal Stenographer I Grade 078 ($27,410.00 ­ $31,609.00) 91911 ­ Professional Services Trainee Grade 085 ($33,884.00 - $40,828.00) 91 AGENDA BOARD OF ESTIMATES 1/12/11 PERSONNEL DHR ­ cont'd 91162 ­ Social Policy and Program Analyst Grade 113 ($46,700.00 - $65,500.00) 91171 ­ Social Services Coordinator Grade 084 ($32,853.00 - $39,210.00) 91121 ­ Additions Counselor I Grade 078 ($27,410.00 - $31,609.00) 91311 ­ Administrative Analyst I Grade 087 ($36,674.00 - $44,331.00) 93130 ­ Computer Operator I Grade 080 ($28,768.00 - $33,841.00) 93111 ­ Data Entry Operator I Grade 075 ($25,800.00 - $29,326.00) 93113 ­ Data Entry Operator III Grade 081 ($29,630.00 - $35,104.00) 93181 ­ EDP Data Technician I Grade 080 ($28,768.00 - $33,841.00) 93118 ­ Office Information Systems Supv. Grade 111 ($41,700.00 - $60,500.00) 93231 ­ Secretary I Grade 075 ($25,800.00 - $29,326.00) 91153 ­ Social Program Administrator III Grade 116 ($53,900.00 - $76,000.00) 91110 ­ Social Work Associate I Grade 085 ($33,884.00 - $40,828.00) 93163 ­ Systems Programmer II Grade 117 ($56,000.00 - $79,400.00) 93252 ­ Typist II Grade 075 ($25,800.00 - $29,326.00) 92 AGENDA BOARD OF ESTIMATES 1/12/11 PERSONNEL DHR ­ cont'd 33512 ­ Buyer I Grade 089 ($39,745.00 - $48,257.00) 93251 ­ Typist I Grade 071 ($24,222.00 - $27,076.00) 93256 ­ Word Processing Operator I Grade 071 ($24,222.00 - $27,076.00) Cost: There are no costs associated with these actions. The Department of Human Resources is reviewing the City's current Civil Service and non-Civil Service classifications in order to identify and eliminate classes that are no longer used or needed. The abolishment of unpopulated and obsolete classes will be part of an on-going process. The 25 unpopulated and obsolete Civil Service classes noted above have been identified for abolishment. 3. Abolish the following eight classes: 33591 - Inventory and Purchasing Administration Manager Grade 118 ($58,800.00 - $83,800.00) 52921 ­ Apprentice 1st year Grade 845 ($23,884.00) 52922 ­ Apprentice 2nd year Grade 846 ($24,476.00) 52923 ­ Apprentice 3rd year Grade 847 ($25,061.00) 52924 ­ Apprentice 4th year Grade 848 ($25,440.00) 93 AGENDA BOARD OF ESTIMATES 1/12/11 PERSONNEL DHR ­ cont'd 62414 ­ Physician's Assistant (10 Months) Grade 924 ($42,422.00 - $54,339.00) 72413 ­ Contract Administrator Architectural Plans Grade 089 ($39,745.00 - $48,257.00) 72414 ­ Contract Administrator I Health Grade 085 ($33,884.00 - $40,828.00) Department of Public Works Hourly Rate Amount 4. DANA COOPER $ 29.73 $54,500.00 Account: 2071-000000-5541-398600-601009 Ms. Cooper will serve as a Special Environmental Law Analyst for the Bureau of Water and Wastewater (BW&WW). She will address legislation and develop policies and procedures. In operating and maintaining water, wastewater and storm water utilities, the Bureau of Water and Wastewater is subject to various local, state and federal rules and regulations. Ms Cooper's services for the City will include coordination and review of environmental and water industry related legislation, other local, state and federal rules and regulations, as well as the City Charter. She will also draft the Department's positions statement on the Bureau of performing work on private property, while developing an initiative to provide for assistance with private utility repairs. The period of the agreement is effective upon Board approval for one year. 94 AGENDA BOARD OF ESTIMATES 1/12/11 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 95