NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS DECEMBER 29, 2010 AND JANUARY 5, 2011 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on December 29, 2010 and January 5, 2011. The Board of Estimates will not receive or open bids on December 29, 2010 or January 5, 2011. The Board of Estimates will reconvene on January 12, 2011. BOARD OF ESTIMATES' AGENDA ­ DECEMBER 15, 2010 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Baltimore Contractors, Inc. $4,509,000.00 Ben Druck Door Company $1,500,000.00 Higgins-Walter Contracting, Inc. $8,000,000.00 Overhead Door Company of Baltimore, Inc. $8,000,000.00 Sabre Demolition Corporation $8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Development Facilitators, Inc. Architect Engineer Landscape Architect Marshall Craft Associates, Inc. Architect Survey MWH Americas, Inc. Architect Engineer Landscape Architect Survey AGENDA BOARD OF ESTIMATES 12/15/10 BOARDS AND COMMISSIONS ­ cont'd O'Brien & Gere Limited Architect Engineer So-Deep, Inc. Engineer Land Survey The Temple Group, Inc. Architect Engineer 2 AGENDA BOARD OF ESTIMATES 12/15/10 CITY COUNCIL BILL: 10-0596 ­ An ordinance concerning the sale of property ­ 1125 North Calvert Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain property known as 1125 North Calvert Street (Ward 11, Section 12, Block 498, Lot 10) and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 3 AGENDA BOARD OF ESTIMATES 12/15/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Condemnation 1. Earnest Harris 907 N. Castle St. L/H $ 7,300.00 Options 2. Terrence D. Brice 1824 E. Biddle St. L/H $15,208.00 3. Andrea M. Reed 1707 E. Biddle St. F/S $11,315.00 Funds are available in State Funds, Account No. 9910-906416- 9588-900000-704040, EBDI Project, Phase II. In the event that the option agreements fail and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above properties by condemnation proceedings for an amount equal to or lesser than the option amounts. Baltimore Development Corporation ­ Option 4. Jay Dackman 767 Washington Blvd. G/R $ 450.00 $45.00 Funds are available in State Funds, Account No. 9910-902879- 9600, 22nd Economic Development Funds. 4 AGENDA BOARD OF ESTIMATES 12/15/10 Wage Commission ­ Living Wage Recommendation for FY 2012 The Wage Commission in accordance with Article 5, Subtitle 26, Baltimore City Code (Living Wage), is required to recommend to the Board of Estimates, on or before December 15, of each calendar year a revised Living Wage Rate for the City of Baltimore services contracts for the coming year. The Wage Commission reviewed the U.S. Bureau of Census Poverty threshold for a family of four. The level declined slightly from $22,025.00 in the previous year to $21,954.00. After careful consideration of the Bureau of Census poverty level threshold, currently set at $21,954.00 for a family of four, and other wage data, the Commission is recommending to the Board of Estimates that the Living Wage remain at the current hourly rate of $10.59 through June 30, 2012. 5 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Planning ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the U.S. Department of Commerce. The period of the grant agreement is October 01, 2010 through September 30, 2011. AMOUNT OF MONEY AND SOURCE: $30,000.00 ­ 4000-407011-1870-189000-601001 BACKGROUND/EXPLANATION: This agreement will provide $30,000.00 in federal funds with a $30,000.00 match from the Department of Planning with staff participation, and provide funding to allow the Department of Planning to develop a strategic plan for the revitalization and redevelopment of the Belair Road Corridor. Funding from the U.S. Department of Commerce, Economic Development Administration (EDA), Economic Adjustment Assistance Program will provide knowledge of the business and vacancies, stakeholders input, and a physical form analysis of the Belair Road Corridor. The funding from the EDA will give the research team of the Department of Planning new data for future development of the area. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 12/15/10 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 8 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 7 AGENDA BOARD OF ESTIMATES 12/15/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #007, $288,486.57 ­ TR 05312, Lombard St. Resurfacing from Martin Luther King Blvd. to President St. $ 1,657,500.00 $ 433,009.16 Machado Construc- - - tion Co., Inc. Bureau of Water and Waste Water 2. EWO #003, $408,991.00 ­ WC 1160R, Montebello Plant 2 Finished Water Reservoir Cover $36,922,950.00 $ 318,194.18 Alan A. Myers, LP 0 33 3. EWO #003, $94,851.04 ­ WC 1196, Sidewalk Restorations $ 987,700.00 $ 712.54 P. Flanigan & 0 88 Sons, Inc. 4. EWO #008, $175,133.00 ­ WC 1198, Urgent Need Work Infra- structure Rehabilitation Various Locations $10,473,325.00 $2,358,344.31 Spiniello - 48 Companies 5. EWO #006, $77,664.96 ­ SWC 7758, Drainage Repairs and Im- provements at Various Locations $ 1,066,490.00 $ 232,889.09 Allied Contrac- 0 70 tors, Inc. 8 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 4 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on November 24, 2010. 9 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Transportation ­ Grant Award and Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the grant award and execution of a grant agreement for the 2011 Ride Sharing/Commuter Assistance Program Grant. The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $80,000.00 ­ 5000-518311-2303-248800-600000 BACKGROUND/EXPLANATION: The grant award and agreement provides funds for the continued operation of the Ridesharing/Commuter Assistance Program to promote the use of alternatives to single occupant vehicles including mass transit, carpool, and vanpools in the City. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Transportation ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 18 under Project No. 1074, On-Call Consultant Services Rehabilita- tion, Reconstruction and/or Resurfacing to Sabra, Wang & Associates, Inc. AMOUNT OF MONEY AND SOURCE: $157,404.85 ­ 9958-906311-9525-900020-703032 BACKGROUND/EXPLANATION: Under this task, the consultant will perform engineering services in connection with streetscape design along Moore's Run BMP, conversion of adjacent Frankford Estates Storm Water Management Facility into Park/Green space, revisions to current Moore's Run BMP and prepare construction documents, cost estimates, and plans. MWBOO SET GOALS OF 24% FOR MBE AND 14% FOR WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 11 AGENDA BOARD OF ESTIMATES 12/15/10 Health Department - Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011, unless otherwise indicated. 1. CHASE BREXTON HEALTH SERVICES, INC. $ 40,000.00 Account: 4000-424511-3023-274427-603051 The organization will provide services to 46 unique patients, including eight new patients. The services will include quality dental health care to HIV positive residents of Baltimore City, especially dentures or other dental appliances. 2. CHASE BREXTON HEALTH SERVICES, INC. $ 49,348.00 Account: 4000-424511-3023-274419-603051 The organization will provide HIV Substance Abuse Treatment, Outpatient services for the Ryan White Part B Program. Services will include substance abuse treatment to patients living with HIV/AIDS to access and maximize treatment and improve their physical and emotional health, support the patient and assist with behavioral changes so that substance use can be reduced and eliminated. 3. CHASE BREXTON HEALTH SERVICES, INC. $ 79,487.00 Account: 4000-424511-3023-274436-603051 The organization will provide HIV Mental Health services to maximize the quality of life for persons living with HIV/AIDS by continuing efforts to integrate coordinated, culturally appropriate mental health services into the continuum of care with primary care medical services. 12 AGENDA BOARD OF ESTIMATES 12/15/10 Health Dept. 4. CHASE BREXTON HEALTH SERVICES, INC. $320,585.00 Account: 4000-424511-3023-274403-603051 The organization will provide HIV Ambulatory Primary Care services to 775 unique patients, including 55 new patients. Services will include medical care and management through physician or nurse practitioners, all of whom are certified by the American Academy of HIV Medicine as HIV specialists. The medication adherence program is a multidisciplinary program that functions to improve adherence to HIV treatments, including antiretroviral therapy by incorporating input from the clinician, the patient, the nurse and the pharmacy. The agreements are late because the State AIDS Administration programmatically manages Ryan White Part B services. The Department is responsible for processing contracts after receipt of an approved budget and scope of services and making payments to the provider after the State selects the provider through the Request for Proposal process. MWBOO GRANTED A WAIVER. 5. COPPIN STATE UNIVERSITY $ 0.00 The Coppin State University, Helene Fuld School of Nursing agrees to assign appropriate fully qualified nursing students to the Health Department for on-the-job field experience in public health care related to Community Health Nursing services. The primary care field experience is authorized by Coppin State University, as part of the education of students in the Registered Nurse and Family Nurse Practitioner Programs. The students will be supervised by a registered nurse and/or physician nurse practitioner preceptor. The program will provide a course description prior to rotation. The period of the agreement is September 1, 2010 through August 31, 2015. 13 AGENDA BOARD OF ESTIMATES 12/15/10 Health Dept. ­ cont'd 6. CATHOLIC UNIVERSITY OF AMERICA, SCHOOL $ 0.00 OF NURSING The purpose of this agreement is to allow approved nursing students to obtain practical Community Health Nursing experience from the Department. The primary care field experience is authorized by Catholic University, as part of the education of students in the Registered Nurse and Family Nurse Practitioner Programs. The students will be supervised by a registered nurse and/or physician or nurse practitioner preceptor. The University will provide a course description prior to rotation. The period of the agreement is November 1, 2010 through October 31, 2015. 7. THE JOHNS HOPKINS BAYVIEW $ 26,000.00 MEDICAL CENTER, INC. Account: 4000-422510-3030-273016-603051 The organization's Community Care-A-Van provides outreach medical services in southeast Baltimore. This includes comprehensive medical care and health care education to some of Baltimore's neediest men, women, and children. Since its inception in 2000, the Care-A-Van has been involved in health promotion and prevention of diseases including syphilis, HIV, and other sexually transmitted diseases. The van serves a large and rapidly growing Hispanic population where bilingual services are available. The van staff works in collaboration with numerous community-based organizations. A principal aim is to reach the highest number of uninsured persons. The period of the agreement is July 1, 2010 through December 31, 2010. The agreements are late because they were just finalized. 14 AGENDA BOARD OF ESTIMATES 12/15/10 Health Department ­ cont'd 8. BALTIMORE NEIGHBORHOOD, INC. $ 0.00 The organizations will serve as a volunteer station for the Retired and Senior Volunteer Program (RSVP). The RSVP has been funded since 1982 by the federal government. The Baltimore City Health Department was awarded a grant from the Corporation of National and Community Services to pay administrative staff to arrange volunteer work for persons 55 years of age and over. The period of the agreement is December 1, 2010 through March 31, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NOS. 5, 6, AND 8) AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 12/15/10 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify the expenditure of funds to Rosemarie Manor Assisted Living Facility, LLC. T/A Rosemarie Manor II, LLC. The ratification is for the period July 1, 2009 through June 30, 2010. AMOUNT OF MONEY AND SOURCE: $6,374.00 ­ 5000-534010-3250-319909-607001 BACKGROUND/EXPLANTION: On August 19, 2009, the Board approved the original agreement with the organization in the amount of $54,600.00. On February 9, 2010, CARE was notified that they would be receiving additional funding from the State for Subsidized Assisted Housing Funds. The $6,374.00 was allocated to Rosemarie Manor for additional clients. Therefore, the Department requests the Board to ratify the expenditures in the amount of $6,374.00 to compensate the organization for additional services. The agreement is late because it was misplaced during the transition between CARE and the Health Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 12/15/10 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 3600 Fleet Street Carrollton Bank Two single face electric signs 3'x 2"x 20'2" ea. Annual Charge: $357.61 2. 2125 Boston Street George Tserkis One awning w/ signage 12' x 1½' Annual Charge: $105.50 Since no protests were received, there are no objections to approval. 17 AGENDA BOARD OF ESTIMATES 12/15/10 Department of ­ Amendment to Memorandum of Understanding General Services ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an acceptance of an amendment to the memorandum of understanding (MOU) and grant award with the Maryland Energy Administration (MEA). AMOUNT OF MONEY AND SOURCE: $100,000.00 ­ 9916-902591-9194 (Reserve) BACKGROUND/EXPLANATION: On June 23, 2010, the Board approved the original MEA Sunburst grant award and MOU in the amount of $500,000.00. On September 15, 2010, the Board approved acceptance of an additional $250,000.00. This amendment to the MOU will increase the total grant award to $850,000.00. The Department has been successful in obtaining a grant of $750,000.00 as amended from the MEA Sunburst Program to install 750 KW Photovoltaic Energy Systems (solar) to selected City properties. The MEA has now granted an additional $100,000.00, increasing the scale of solar to 850 KW. The Department will work with the ESCOs procured by the state under State law. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The amendment to the memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 12/15/10 Department of General Services ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with NGB Marketing, LLC (NGB). The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $1,320,000.00 ­ Various Not to Exceed BACKGROUND/EXPLANATION: The NGB will supply clean bio-fuel for Phase II testing purposes in City facilities. On May 26, 2009, the Board approved an agreement with the NGB to supply, as a pilot test, vegetable based bio-fuel on a limited basis to certain City facilities as a substitute for No. 2 Fuel Oil for heating purposes. The NGB bio-fuel, produced in Baltimore, does not contain sulfur and when burned emits less particulate and nitrogen oxides than conventional fuel oil, thus improving air quality. The test was successful and the Department will expand the test by using the NGB bio-fuel at the following City facilities for an entire heating season: · Eastern Health Center, · Public Safety Training Facility, and · Back River Waste Water Treatment Plant. The cost of the bio-fuel is expected to be less than heating oil. If this second phase is successful, the Department will request that the Bureau of Purchases prepare a contract for competitive bids to supply vegetable based bio-fuel on a City- wide basis. 19 AGENDA BOARD OF ESTIMATES 12/15/10 DGS­ cont'd MBE/WBE PARTICIPATION: MBE: Horton Mechanical $ 9,240.00 0.70% DD&J, LLC 26,400.00 2.00% WTM Enterprises, LLC 17,160.00 1.30% Total $52,800.00 4.00% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 12/15/10 Department of General Services ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Plug In Prius Motor Vehicle License to Use Agreement with Toyota Motor Sales, U.S.A., Inc. (Toyota). The period of the agreement is for 90 days. AMOUNT OF MONEY AND SOURCE: This demonstration will be at no cost to the City. BACKGROUND/EXPLANATION: Toyota has a new drive train that will be released in the 2012 Prius model and is interested in feedback. This contract is to evaluate the technical and financial characteristics of the vehicle for a three-month trial period. The City and Toyota will both gain valuable information from this demonstration. (The Plug In Prius Motor Vehicle License to Use Agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 12/15/10 Parking Authority for - Parking Facility Operations and Baltimore City (PABC) Management Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the parking facility operations and management agreements. The period of the agreement is July 1, 2010 through March 31, 2011, unless otherwise indicated. VENDOR FACILITY 1. IMPARK/DANAS PARKING, LLC BALTIMORE STREET 15 GUILFORD AVENUE The period of the agreement is July 1, 2010 through June 30, 2011. $354,558.00 - 2075-000000-5800-407700-603016 Maint. and Repair 120,000.00 - 2075-000000-5800-407700-603038 Security 39,336.00 - 2075-000000-5800-407700-603026 Mgmt. & Incentive $513,894.00 MBE: Tote-It, Inc. $10,000.00 10.23% AJ Stationers 4,153.00 4.25% TGM 14,600.00 14.94% $28,753.00 29.42% WBE: Herbert Electric Co. $12,990.00 13.29% *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND VENDOR IN COMPLIANCE. 2. IMPARK/DANAS PARKING, LLC FAYETTE STREET 1001 E. FAYETTE STREET The period of the agreement is August 1, 2010 through July 31, 2011. $106,558.00 - 2075-000000-5800-408750-603016 Maint. and Repair 9,000.00 - 2075-000000-5800-408750-603026 Mgmt. & Incentive $115,558.00 22 AGENDA BOARD OF ESTIMATES 12/15/10 PABC ­ cont'd MBE: TGM, Inc. $1,800.00 17.56% WBE: Tote-It Inc. $1,200.00 11.70% MWBOO FOUND VENDOR IN COMPLIANCE. 3. LAZ PARKING MID-ATLANTIC, LLC ST. PAUL PLACE GARAGE AND PMS PARKING INC. 210 ST. PAUL PLACE $186,376.00 - 2075-000000-5800-408100-603016 Maint. and Repair 24,300.00 - 2075-000000-5800-408100-603038 Security 63,153.00 ­ 2075-000000-5800-408100-603026 Mgmt. & Incentive $273,829.00 MBE: TGM, Inc. $ 2,250.00 2.84% G.E. Thompson 5,600.00 7.08% Admiral Elevator 15,600.00 19.71% $23,450.00 WBE: BFPE $27,600.00 34.87% Sign A Rama 500.00 0.63% Sue Ann's Office Supply 1,781.00* 2.25% $29,881.00 *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND VENDOR IN COMPLIANCE. 23 AGENDA BOARD OF ESTIMATES 12/15/10 PABC ­ cont'd 4. PMS PARKING INC. CAROLINE STREET GARAGE 805 S. CAROLINE STREET $154,686.00 - 2075-000000-5800-408200-603016 Maint. and Repair 48,657.00 - 2075-000000-5800-408200-603026 Mgmt. & Incentive 9,000.00 - 2075-000000-5800-408200-603038 Security $212,343.00 MBE: TGM, Inc. $ 2,000.00 6.59% G.E. Thompson 3,600.00 11.85% Admiral Elevator 5,380.00 17.72% $10,980.00 WBE: BFPE $ 6,400.00 21.08% Sign A Rama 675.00 2.22% Sue Ann's Office Supply 683.00* 2.25% B&B Lighting Supply See note below* 0 $ 7,758.00 *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND VENDOR IN COMPLIANCE. 5. LAZ PARKING MID-ATLANTIC, FRANKLIN STREET GARAGE LLC AND PMS PARKING INC. 15 W. FRANKLIN STREET $143,445.00 ­ 2075-000000-5800-407400-603016 ­ Maint. And Repair 7,550.00 ­ 2075-000000-5800-407400-603038 ­ Security 27,000.00 ­ 2075-000000-5800-407400-603026 ­ Mgmt. & Incentive $177,995.00 MBE: TGM, Inc. $ 1,600.00 3.38% G.E. Thompson 1,200.00 2.54% Admiral Elevator 6,750.00 14.27% $ 9,550.00 20.19% 24 AGENDA BOARD OF ESTIMATES 12/15/10 PABC ­ cont'd WBE: BFPE $21,600.00 45.66% Sign A Rama 300.00 0.63% Sue Ann's Office Supply 1,064.00* 2.25% B & B Lighting Supply See note below* 0 $22,964.00 *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND VENDOR IN COMPLIANCE. BACKGROUND/EXPLANATION: These interim agreements will allow the Parking Authority to finalize the process of awarding a new agreement for the operation and management of the above listed garages. When the previous agreement expired on July 1, 2010, the PABC was without a contract for the operation of the above listed facilities. The vendors continued to provide quality management services and have been working with the PABC to maintain the services until a new contract is awarded. The PABC attempted to amend the previous agreements after they expired but was advised that amending the expired agreements was not possible, leading to new agreements submitted late for Board approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The parking facility operations and management agreements have been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Housing and ­ TRANSFER OF LIFE-TO-DATE Community Development/ SICK LEAVE Baltimore Homeless Services The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employee to the designated employee, Gloria J. Townsend. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employee has asked permission to donate the sick leave days that will be transferred from her LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Evangeline C. Keita 5 THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 26 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Housing and ­ Agreements and an Amendment to Community Development Agreement The Board is requested to approve and authorize execution of the various agreements and an amendment to agreement. AGREEMENTS 1. JUBILEE BALTIMORE, INC. $ 46,000.00 Account: 2089-208910-5930-436480-603051 $ 26,000.00 2089-208910-5930-436453-603051 $ 20,000.00 The funding will be used to subsidize the organization's operating expenses. The organization will construct a mixed-use development on the vacant lot located at 1500 Greenmount Avenue; including 69 housing units, and artist rental housing. The organization will also conduct planning activities for additional development opportunities. The period of the agreement is January 1, 2010 through December 31, 2010. FOR THE FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $12,169.00, AS FOLLOWS: MBE: $1,216.00 WBE: $ 608.00 2. COLDSTREAM-HOMESTEAD-MONTEBELLO $ 63,700.00 COMMUNITY CORPORATION, INC. (CHM) Account: 2089-208910-5930-432781-603051 $ 958.00 2089-208910-5930-432783-603051 $ 3,842.00 2089-208911-5930-432726-603051 $ 9,400.00 2089-208911-5930-432730-603051 $ 13,500.00 2089-208911-5930-432735-603051 $ 7,000.00 2089-208911-5930-432781-603051 $ 23,000.00 2089-208911-5930-432783-603051 $ 6,000.00 The funding will be used to subsidize the organization's operating expenses. The CHM will administer activities and coordinate citizen participation in the planning and implementation of community activities in the CHM Urban Renewal Area. The funds will be used to subsidize the CHM's operation costs. The period of the agreement is July 1, 2010 through June 30, 2011. MWBOO SET GOALS OF 0% FOR MBE AND 0% FOR WBE. 27 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd 3. REBUILDING TOGETHER BALTIMORE, INC. $ 66,323.00 Account: 2089-208911-5930-431155-603051 The agreement provides funds for Rebuilding Day (April 30, 2011) and a `fix-it' home maintenance program for low to moderate-income owner-occupied households that reside in the Southern Park Heights and other low income areas of Baltimore City. Priority will be given to low-income, elderly and disabled homeowners. In addition, referrals to appropriate institutions or agencies for extensive maintenance will be made. The period of the agreement is September 1, 2010 through August 31, 2011. FOR THE FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $8,500.00, AS FOLLOWS: MBE: $1,275.00 WBE: $ 425.00 4. LIVE BALTIMORE HOME CENTER, INC. (LBHC) $415,000.00 Account: 1001-000000-5822-422199-603051 $315,000.00 9910-902078-9588-900000-703062 $100,000.00 The organization will implement programs that will market Baltimore City by promoting the benefits of Baltimore City living to current residents and potential City residents. The LBHC will also implement an initiative to market to potential transfers under the Base Realignment and Closure Initiative. The period of the agreement is July 1, 2010 through June 30, 2011. FOR THE FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $25,910.00, AS FOLLOWS: MBE: $3,886.00 WBE: $1,295.00 28 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd 5. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $33,000.00 9910-907994-9587 29th CDB Special Capital FY 2010 Projects 50,000.00 9910-905913-9587 Gen'l Funds BRAC Relocation FY 2011 Initiative $83,000.00 ------------------ 9910-902078-9588 Live Baltimore The transfer will provide funds to Live Baltimore Home Center, Inc. that will implement programs that will market Baltimore City and promote the City's neighborhoods to residents and potential future residents in fiscal year 2011. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) 29 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd The DHCD began negotiating and processing the CDBG agreements effective July 1, 2010 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. 6. MORGAN STATE UNIVERSITY FOUNDATION $ 1,577,569.00 INC. (MSU)/HEAD START PROGRAM Account: 4000-486311-6051-554000-603051 The MSU Head Start Program will provide Head Start Services to 224 children and their families in Baltimore City. The period of the agreement is July 1, 2010 through June 30, 2011. The agreement is late because of the delays in the administrative review process. THE PROVIDER REQUESTED AND WAS GRANTED A WAIVER OF THE BALANCE OF THE MBE/WBE GOALS. OF THE TOTAL AMOUNT OF $1,577,569.00, $1,536,618.00 ARE FOR ITEMS THAT ARE PROPRIETARY AND NON-SEGMENTABLE. MBE: BRC Construction $7,684.00 .49% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND HAD NO OBJECTION. AMENDMENT NO. 1 TO AGREEMENT 7. PEOPLES'S HOMESTEADING GROUP, INC. $ 0.00 On May 26, 2010, the Board approved the original agreement with the organization in the amount of $160,000.00 for the period January 1, 2010 through December 31, 2010. The organization provides services associated with the rehabilitation of vacant properties for resale to low-and moderate income families. The City agreed to provide Com- 30 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd munity Development Block Grant funds to subsidize the organization's operating costs. The organization is requesting a no-cost extension through June 30, 2011 to complete the activities outlined under the original agreement. All other terms and conditions will remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The agreements and the amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with Kevin Butler, developer, for the property located at 1536 N. Caroline Street. AMOUNT OF MONEY AND SOURCE: $3,000.00 ­ Purchase Price BACKGROUND/EXPLANTION: The City will convey all its rights, title and interest to the developer for the property at the offer price of $3,000.00. A good faith deposit in the amount of $1,000.00 has already been received from the developer. The developer will pay to the City $2,000.00 for the property at the time of settlement. The project will consist of the conversion of this vacant building into a single family home for homeownership. The developer plans to invest approximately $89,800.00 into this project. Once transferred and redeveloped, the property will be active on the tax roles of Baltimore City by preventing tax abandonment. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: The property was appraised for $12,000.00. However, the purchase price was reduced to $3,000.00 due to structural damages done to the adjacent property located at 1538 N. Caroline Street, which is currently owned by Mr. Kevin Butler. Conditions consist of extensive interior damage due to a partially collapsed roof and no windows. The rehabilitation of this property would eliminate blight and offer a specific benefit to the immediate community. MBE/WBE PARTICIPATION: N/A, The property will be sold for less than $25,000.00. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Housing and ­ HOME Loan Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a HOME Investment Partnerships Program Community Housing Organization (CHDO) operating expense loan to Coppin Heights CDC. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: $25,000.00 ­ 9910-906092-9610 BACKGROUND/EXPLANTION: The Cranston-Gonzalez National Affordable Housing Act of 1990 created the federally funded HOME Investments Partnership Program. The HOME Program created the non-profit entity called a CHDO with the specific purpose of carrying out elements of the participating jurisdiction's housing strategy. Coppin Heights CDC was certified as a CHDO on June 16, 2010. The policy of the City's HOME Program stipulates that CHDO operating expense loans must be tied to a specific housing development project, which will assist in defraying the additional costs to the organization. Coppin Heights CDC agrees by the acceptance of the CHDO operating expense loan that at a minimum it will commence a viable HOME project known and located at 2777, 2779, and 2781 W. North Ave. in Baltimore, Maryland within 24 months of loan closing. Coppin Heights CDC will substantially rehabilitate 2777 W. North Avenue and will construct new townhomes on the vacant lots of 2779 and 2781 W. North Ave. which constitutes three for-sale homeownership townhomes for households whose incomes do not exceed 60% of the area median income, adjusted for family size. 33 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd LOAN TERMS AND REPAYMENT A. Interest Rate During the operating loan period the interest rate will be 0% per annum on sums advanced. B. Term The operating loan period will not exceed 24 months. C. Repayment If Coppin Heights CDC (the Borrower) commences a HOME project and if closing for the construction financing of the project occurs within 24 months of closing on the operating expense loan (the closing window), then the outstanding principal balance of the operating expense loan will be forgiven at project completion. If the Borrower does not commence an approved HOME project within the closing window period, and closing on the construction financing does not occur within that same closing window period, the operating expense loan funds advanced will become a fully amortizing loan to be repaid in 24 consecutive monthly installments. This two-year period will commence at the end of the closing window and interest will be charged at the prime rate in effect at that time plus four percent. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program is fully applicable and no request for a waiver or exception has been made. 34 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $25,000.00 9910-926010-9609 9910-906092-9610 Federal Home HOME FY 2010 Coppin Heights CDC FY 2010 Reserve This transfer will provide HOME funds to Coppin Heights CDC for the rehabilitation and construction of new townhomes on West North Avenue. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 35 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Housing and - Local Government Resolutions Community Development The Board is requested to approve and authorize execution of the following local government resolutions. The following organizations are applying to the State of Mary- land's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. MARANATHA APOSTOLIC TEMPLE $ 20,000.00 CITCP The Maranatha Apostolic Temple located at 701 E. 25th Street proposes the College Training Camp Project. The project is developing an educational program that will be offered to college bound students. The students will be provided with educational materials, tutors/instructors, trainings/ workshops and scholarships. The workshops will include financial literacy, financial aid, college preparation and time management. The mission of the Maranatha Apostolic Temple is to provide spiritual support, life building skills, resources and a healthy environment for individuals to learn, grow and become professionals. The Maranatha Apostolic Temple is a faith-based organization with a foundation in Christian principles, and has been working in the Greater Greenmount community for over 14 years. A variety of outreach programs are available to the community and residents of Baltimore City. 2. MARANATHA APOSTOLIC TEMPLE $ 10,000.00 CITCP The Maranatha Apostolic Temple located at 701 E. 25th Street proposes the Technical Assistance and Capacity Building Project. The project will assist Eagle's Nest, a community group in the Greater Greenmount neighborhood, which has a consultant and materials to assist with strategic planning, board development and program evaluation. The goal is to provide health awareness, education and financial support to youth in the Greater Greenmount community. 36 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd The mission of the Maranatha Apostolic Temple is to provide support, resources, training and a safe environment for individuals to learn and grow together. The Maranatha Apostolic Temple is a faith-based organization with a foundation in Christian principles and has been working in the Greater Greenmount community for over 14 years. A variety of outreach programs are available to the community and the residents of Baltimore City. 3. ST. AMBROSE HOUSING AID CENTER, INC. $ 50,000.00 CITCP The St. Ambrose Housing Aid Center, Inc. located at 321 E. 25th Street proposes the Homeownership ­ 2010 and Beyond Project. The project will create a holistic homeownership center model that embraces technology to meet the needs of the next generation of prospective homebuyers. This will include homeownership education online and on-site monthly workshops; certified financial literacy workshops as part of pre-purchase education and offered to rental property residents, comprehensive data collection to better report outcomes and to identify the targeted markets. Additional staff attorney services will be available for loan document review prior to settlement, and a more aggressive outreach into the `for-profit' foreclosure counseling. The funds will be used to cover the costs of increased technology, staff salaries, training and consultant services. The mission of St. Ambrose Housing Aid Center, Inc. is to create, preserve and maintain equal housing opportunities for low and moderate-income individuals in Baltimore City and encourage and support strong and diverse neighborhoods. Since 1968, St. Ambrose has provided direct housing services to over 110,000 residents in Baltimore City. 37 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd 4. MARYLAND ASSET BUILDING AND COMMUNITY $ 25,000.00 DEVELOPMENT (ABCD NETWORK) CITCP The ABCD Network, addressed at P.O. Box 1853, Sykesville, 21784 proposes the Affordable Housing Land Trusts Technical Assistance Project. The project will work with community based nonprofits throughout Baltimore City to identify technical assistance needs in order to develop Affordable Housing Land Trusts. In addition, the ABCD Network will work with lenders to examine financial products for compatibility with the Land Trust model. Models of City- wide or regional Land Trusts will be presented and discussed. Training will be developed and presented depending on the organization's needs. The mission of the ABCD Network is to ensure strong and stable asset building and community development organizations through education, networking and advocacy. A City Committee meets monthly with 36 paid Baltimore-based organizational members throughout the City and has additional participating organizations, businesses and individual members. The goal is to promote efficiency and effectiveness of the member agencies and to assist in the mission to serve low-income individuals and communities. 5. BALTIMORE MUSEUM OF INDUSTRY (BMI) $ 25,000.00 CITCP The BMI located at 1415 Key Highway, proposes the Education for All Ages: Expanded Public Programs at the BMI Project. The project will raise funds from businesses and individuals to support the expansion of public programs, which will reach a larger audience to include seniors, families, cultural and heritage tourists. The BMI will offer a wide range of lectures, workshops, senior tours and children's programs in the summer. The funds will be used to underwrite the planning and implementation of year-round multigenerational educational programs about Baltimore history and will reinforce the museum as a cultural and educational anchor in the Inner Harbor south. 38 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd The BMI has been making improvements over the past several years to better serve casual visitors. The museum recently completed updates to its historic building and improved several key exhibit spaces. The BMI's mission is to collect, preserve and interpret the industrial and technological heritage of the Baltimore region for the public by presenting educational programs and exhibits that explore the stories of Maryland's industries and the people who created and worked in them. The BMI was founded in 1977 as a special project of the Mayor's Office to collect for future generations the stories and histories of businesses that were leaving the City; stories that were in danger of being lost. In May 1977, the BMI moved into the historic Platt & Co., cannery (c.1865) on Key Highway and opened to the public in November. The building is now the last remaining cannery in the Inner Harbor. 6. PORT DISCOVERY CHILDREN'S MUSEUM $ 50,000.00 CITCP The Port Discovery Children's Museum, located at 25 Market Place proposes the Flooring Replacement Project. The project will replace flooring throughout the museum, including carpet and safety materials surrounding KidWorks, the active play area. The current flooring was installed in 1998 when Port Discovery first opened its doors in the Fish Market building. The project will not only enhance Museum aesthetics but will ensure the health and safety of all visitors. Sound insulating flooring to reduce noise levels and use of embedded way-finding patterns will help to create a welcoming experience for the visitors. Child safety is a primary concern and therefore, high-impact flooring in KidWorks will protect children engaged in active play. Flooring is not just floor covering but an integral part of the play experience. Many visitors are in direct contact with flooring, especially the younger visitors engaged in Early Childhood exhibits and programs. 39 AGENDA BOARD OF ESTIMATES 12/15/10 DHCD ­ cont'd The mission of Port Discovery is to provide experiences that ignite imagination, inspire learning, and nurture growth through play. To fulfill this mission, the Museum is dedicated to offering innovative exhibits and creative programs that encourage intellectual social, emotional and physical growth, and provide creative learning opportunities for children. The Museum makes a positive impact on the lives of children by responding to community needs, and serves as an alternative educational resource for schools, teachers, and families. The Port Discovery Museum is a safe, fun and nurturing place where children and families learn together through play. The Port Discovery Children's Museum was founded in 1976 and has since relocated to a central location near Baltimore's Inner Harbor to serve more visitors and target underserved communities and has become an integral part of the City's revitalization, and provides Maryland with a first-rate cultural institution dedicated to children. 40 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Housing and ­ Employee Expense Report Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Ms. Joyce Drake for the months of November and December 2009, and January 2010. AMOUNT OF MONEY AND SOURCE: $ 29.60 ­ November 2009 26.68 ­ December 2009 71.59 - January 2010 $127.87 ­ Account: 4000-486310-6050-452299-603002 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The request is late because the employee submitted it late for processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 41 AGENDA BOARD OF ESTIMATES 12/15/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 43 - 45 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 42 AGENDA BOARD OF ESTIMATES 12/15/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Water & Wastewater 1. SC 867, Rehabilitation/ Spiniello $6,674,000.00 Replacement of Companies Southwest Diversion Pressure Sewer-Phase II MBE: Apex Petroleum Corp $400,000.00 5.99% K-O Construction, Inc. 140,000.00 2.10% Navarro & Wright 20,000.00 0.30% Consulting Engineers, Inc. Collaso Contractors, 108,000.00 1.62% Inc. Total $668,000.00 10.01% WBE: Empire Landscaping, LLC $ 52,800.00 0.79% Fallsway Construction, 50,000.00 0.75% Company, LLC R & R Contracting 165,000.00 2.47% Utilities, Inc. Total: $267,800.00 4.01% MWBOO FOUND VENDOR IN COMPLIANCE. A LETTER OF PROTEST HAS BEEN RECEIVED FROM THE JOSEPH B. FAY COMPANY. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,945,177.34 9956-905609-9549 Wastewater Rev. Constr. Res. Bonds Southwest Diversion Station 6,864,502.66 " " Baltimore County $8,809,680.00 43 AGENDA BOARD OF ESTIMATES 12/15/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Water & Wastewater TRANSFER OF FUNDS ­ cont'd AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 667,400.00 --------------- 9956-907612-9551-2 Extra Work 667,400.00 --------------- 9956-907612-9551-3 Design 400,440.00 --------------- 9956-907612-9551-5 Inspection 6,674,000.00 --------------- 9956-907612-9551-6 Construction 400,440.00 --------------- 9956-907612-9551-9 $8,809.680.00 Administrative This transfer will provide funds to cover the cost of SC 867, Rehabilitation/Replacement of Southwest Diversion Pressure Sewer-Phase II. Bureau of Purchases 3. B50001700, Vulcan, Inc. $130,000.00 Aluminum Sheets MWBOO GRANTED A WAIVER. 4. B50001625, Tech- - REJECTION - Vendors were solicited by nical Services for posting on CitiBuy and in local news- Oxygen Plants at papers. The only bid received was Patapsco Wastewater opened on September 15, 2010 and found Treatment Plant to be non-responsive. EXTENSION - The Board is requested to extend Solicitation BP-05091, Tech- nical Service Contract for Two Oxygen Plants at the Patapsco Wastewater Treatment Plant with Mixing and Mass Transfer Technologies, LLC. The specifications will be reviewed, re-visited and re-bid. 44 AGENDA BOARD OF ESTIMATES 12/15/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases ­ cont'd 5. B50001673, 1st Call $686,100.00 Inspection, Advanced Fire Repair and Protection Maintenance Systems, LLC Services for Automatic 2nd Call Sprinkler Fireline $200,000.00 Systems Corporation MWBOO SET GOALS OF 5% MBE AND 3% WBE. ON NOVEMBER 22, 2010, ALL VENDORS WERE FOUND IN NON-COMPLIANCE. AWARD IS RECOMMENDED CONTINGENT UPON THE VENDORS COMING INTO COMPLIANCE WITHIN TEN DAYS OF THE AWARD. 45 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Finance ­ Payment In Lieu of Taxes Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Payment In Lieu of Taxes (PILOT) Agreement with 18 W. Read St., Inc. (18 W. Read St.). The period of the agreement is effective as long as the property remains as housing for low-income households. AMOUNT OF MONEY AND SOURCE: $ 742,858.00 State Partnership Rental Housing Loan 1,057,903.00 DHMH Grant 48,647.00 Deferred Fee $1,849,408.00 BACKGROUND/EXPLANATION: The 18 W. Read St. is an entity controlled by Community Housing Associates. The PILOT for this project is for 10% of the gross rent minus utility payments. The estimated annual amount of this agreement is approximately $10,501.00 per year. The agreement is to run for as long as the property remains as housing for low- income households. This is a project of Community Housing Associates, Inc. (CHA) to rehabilitate a vacant and abandoned 10-unit building in Mt. Vernon and manage it for use as special needs rental housing. The State is requiring, as a condition of its loan, that 18 W. Read St. secure a PILOT from the City for the project. No capital assistance from the City is being requested. To finance the project, 18 W. Read St. has applied for State funds and HABC rental subsidy assistance in support of special needs housing. This request has been reviewed by the PILOT Committee. 46 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Finance ­ cont'd MBE/WBE PARTICIPATION: The developer has signed the Commitment to Comply with Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program and has covenanted to use. (The PILOT agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 12/15/10 Bureau of Water & Wastewater (BW&WW) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of an agreement with Patton Harris Rust and Associates, Inc. (PHRA) Hazen & Sawyer, P.C. for Project WC 1173, Design of Guilford Finished Water Reservoir Improvements. The period of the agreement is effective upon Board approval for three years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 695,737.19 ­ Baltimore City Water Revenue Bonds 1,107,615.81 ­ Baltimore County $1,803,353.00 ­ 9960-903710-9557-900020-703032 BACKGROUND/EXPLANATION: This agreement provides for the design of Guilford Finished Water Reservoir Improvements. PHRA/Hazen & Sawyer, P.C. will provide engineering services which will include draining and demolition of the reservoir, constructing two buried pre- stressed concrete finished water storage tanks, inlet and outlet, tank by-pass mains, flow facilities, and site enhancements and grading. In addition the consultant will design stormwater pond, drains structures and related appurtenances, including managing and implementing community outreach activities in concert with the City's Public Information Office. The consultant was approved by the Architectural and Engineering Awards Commission. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY (The agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 12/15/10 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 771,604.00 9960-904709-9558 County Constr. Res. Approp. Towson Finished Water Reservoir 1,228,396.00 " " Water Rev. Bonds $2,000,000.00 ---------------- 9960-903710-9557- 900020-3 Engineering This transfer will provide funds to cover the cost of the design for Project WC1173 ­ Design of Guilford Finished Water Reservoir Improvements. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 49 AGENDA BOARD OF ESTIMATES 12/15/10 Bureau of Water and Wastewater ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Hazen and Sawyer/AECOM, a Joint Venture, for Project WC 1211, Ashburton Reservoir UV Disinfection study. The period of the agreement is effective upon Board approval for 18 months. AMOUNT OF MONEY AND SOURCE: $319,766.30 ­ Baltimore City Water Revenue Bonds 207,935.70 ­ Baltimore County $527,702.00 ­ 9960-904743-9557-900020-703032 BACKGROUND/EXPLANTION: The Consultant will provide engineering services to study and recommend a location for ultraviolet disinfection and hypochlorite facilities associated with the Ashburton Reservoir. They will also, manage and implement community outreach activities in concert with the City's Public Information Office. The Consultant was approved by the Office of Boards and Commission and Architect and Engineer Award Commissions. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $ 71,519.00 13.55% Shah & Associates, Inc. 73,015.00 13.84% $144,534.00 27.39% WBE: Sahara Communications, Inc. $ 33,714.00 6.39% CL Warfield & Associates, Inc. 19,839.00 3.76% $ 53,553.00 10.15% MWBOO FOUND VENDOR IN COMPLIANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 12/15/10 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT ROM ACCOUNT/S TO ACCOUNT/S $256,122.75 9960-904715-9558 County Appro- Constr. Reserve priations Ashburton Finished Water Reservoir 393,877.25 " " Water Revenue Bonds $650,000.00 $527,909.00 -------------- 9960-904743-9557- 900020-3 Engineering 122,091.00 -------------- 9960-900473-9557- $650,000.00 900020-9 Administration The funds are required to cover the costs of the Study of WC 1211, Asburton Reservoir UV Disinfection. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 51 AGENDA BOARD OF ESTIMATES 12/15/10 Bureau of Water and Wastewater ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to agreement for Project 1086R, Urgent Storm Water Engineering services with Rummel, Klepper & Kahl, LLP (RK&K). The amendment extends the period of the agreement through February 3, 2012. AMOUNT OF MONEY AND SOURCE: $250,000.00 ­ 9958-903445-9550-900020-703032 BACKGROUND/EXPLANATION: On February 04, 2009, the Board approved the award to RK&K to provide Urgent Need Engineering Services to improve the City's storm drain system for the Storm Water Engineering Offices. On February 03, 2010, the Board approved the amendment to extend the agreement for an additional year, and an additional $250,000.00 to the original agreement amount. The Board is requested to approve an additional year and an additional $250,000.00 increase to the original agreement amount. RK&K will continue to provide engineering services to include preparation of contract documents, plans and specifications, cost estimates, permits, survey, and alignment borings, hydraulic analysis, project management, field investigation, emergency services and geotechnical services. The consultant was approved by the Architectural and Engineering Awards Commission. MBE: EBA Engineering, Inc. $32,500.00 13% Daniel Consultants, Inc. 20,000.00 8% $52,500.00 21% 52 AGENDA BOARD OF ESTIMATES 12/15/10 Bureau of Water and Wastewater ­ cont'd WBE: Floura Teeter Landscape $12,500.00 5% Architects, Inc. Elizabeth Comer Anderson/ 5,000.00 2% Archeology $17,500.00 7% MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION AND INCREASE. (The amendment no. 2 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 12/15/10 Bureau of Water and Wastewater ­ Post Award Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a post award services agreement with Johnson, Mirmiran & Thompson, Inc. (JMT), for SC 855, ENR Modifications to Existing Facilities at the Patapsco Wastewater Treatment Plant­Post Award Services. The period of the post award services agreement is effective upon Board approval for four years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 388,572.04 ­ State 383,179.61 ­ Baltimore City Revenue Bonds 814,256.68 ­ Baltimore County $1,586,008.33 ­ 9956-904529-9551-900010-703031 BACKGROUND/EXPLANTION: The JMT will provide engineering post award services during construction of SC 855. The engineering services will include: review of shop drawings, response to requests for information, and preparation of operational and maintenance manuals, and training. The Consultant will attend coordination meetings with Contractors and Engineers from Sanitary Contracts No. 845 and 852. In addition, the Consultant will conduct conditional and final acceptance inspection and prepare punch list items. MBE/WBE PARTICIPATION: MBE: Chester Engineers, Inc. $ 22,737.96 1.43% Findling, Inc. 45,471.29 2.87% Sidhu Associates, Inc. 68,551.88 4.32% EBA Engineering, Inc. 56,460.67 3.56% Phoenix Engineering, Inc. 250,260.50 15.78% $443,482.30 27.96% WBE: Carroll Engineering, Inc. $181,538.64 11.45% MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. GETINGE USA, INC. $7,800.00 Low Bid Solicitation No. B50001728 ­ PM for Getinge Autoclave Ster- ilizer Equipment ­ Req. No. R555860 2. ATLANTIC TACTICAL, INC. $5,420.80 Low Bid Solicitation No. B50001716 ­ Serps Holsters and Magazine Hold- ers ­ Police Department ­ Req. No. R562568 3. AMES, INC. $21,998.00 Sole Source Solicitation No. 08000 ­ Rotating Assembly for Fairbanks Morse Pump ­ Department of Public Works ­ Req. No. R562218 The vendor is the sole source distributor for Baltimore of spare parts for the Fairbanks Morse Pumps. 4. TIPCO TECHNOLOGIES, INC. $7,729.00 Low Bid Solicitation No. B50001726 ­ Pole Pads and Gaskets ­ Fire De- partment ­ Req. No. R562593 5. ODONNELL CLEANERS $8,500.00 Low Bid Solicitation No. B50001737 ­ Laundry and Dry Cleaning Services ­ Police Department ­ Req. No. R561822 The period of the award is December 15, 2010 through December 14, 2011. 6. OCEAN EYE, INC. $8,000.00 Low Bid Solicitation No. B50001737 ­ Maintenance of Fire Department Scuba Equipment ­ Fire Department ­ Req. No. R559284 The period of the award is December 15, 2010 through December 14, 2011. 7. AW INDUSTRIES, INC. $12,900.00 Only Bid Solicitation No. B50001737 ­ Twin Mattresses ­ Fire Department ­ Req. No. R561460 The price is considered fair and reasonable. The period of the award is December 15, 2010 through December 14, 2011. 55 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. MARYLAND FIRE EQUIPMENT CORP. $15,000.00 Only Bid Solicitation No. B50001723 ­ Fire Helmet Repairs ­ Fire De- partment ­ Req. No. R561767 The price is considered fair and reasonable. The period of the award is December 15, 2010 through December 14, 2011. 9. THOMPSON GAS $10,000.00 Low Bid Solicitation No. B50001727 ­ Propane ­ Fire Department ­ Req. No. R562247 The period of the award is December 15, 2010 through December 14, 2011. 10. GOTTLIEB & WERTZ, INC. $8,000.00 Sole Source Solicitation No. 08000 ­ Statistical Analysis for Juvenile Case Management System ­ Circuit Court ­ Req. No. R562103 The vendor is the sole source provider of the proprietary software system from which the data analysis is needed. 11. COMMERCIAL FUEL SYSTEMS, INC. $24,000.00 Sole Source Solicitation No. 08000 ­ CNG Fueling ­ Department of General Services ­ Req. No. R562176 The vendor is the only CNG station in the Baltimore area. The period of the award is December 15, 2010 through December 14, 2011. 12. TEXAS BOOM COMPANY, INC. $12,111.00 Only Bid Solicitation No. B50001734 ­ Spill Containment Boom - Depart- ment of Public Works ­ Req. No. R559300 The price is considered fair and reasonable. The period of the award is December 28, 2010 through December 27, 2011, with two 1-year renewal options. 56 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. GREENWALD & CO., Sole Source/ d/b/a ARROW PARKING $28,359.00 Agreement Solicitation No. 08000 ­ Parking Agreement ­ Health Department ­ Req. No. R559981 The Board is requested to approve and authorize execution of an agreement with Greenwald & Co., d/b/a Arrow Parking. The period of the agreement is effective upon Board approval for one year. To meet the parking needs of the Operation Safe Kids Program the vendor's location is uniquely suited to the agency's prox- imity and safety requirements. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 14. HACH Sole Source/ COMPANY $60,000.00 Agreement Solicitation No. 08000 ­ Provide DPD Powder, Reagents and Part for Online Analyzers ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. Various The Board is requested to approve and authorize execution of an agreement with Hach Company. The period of the agreement is effective upon Board approval for three years. The vendor is the sole manufacturer and distributor of the unique equipment and parts required by the Department of Pub- lic Works to perform chlorine residuals sampling. 57 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 15. WRIGHT EXPRESS FINANCIAL SERVICES CORPORATION $370,000.00 Renewal Solicitation No. BP-07006 ­ Fleet Fuel Credit Card Services ­ Department of General Services ­ Req. Nos. Various On January 10, 2007, the Board approved the initial award in the amount of $2,000,000.00. The award contained two 1-year renewals options at the sole discretion of the City. The pe- riod of the renewal is January 1, 2011 through December 31, 2011, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 16. FISHER SCIENTIFIC COMPANY, LLC $ 35,464.00 Renewal Solicitation No. B50001340 ­ RPR Antigens ­ Health Department ­ Req. No. R554714 On February 10, 2010, the Board approved the initial award in the amount of $24,552.00. The award contained two 1-year re- newal options at the sole discretion of the City. The period of the renewal is December 15, 2010 through December 14, 2011, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 58 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. GEIGER PUMP & EQUIPMENT CO., $ 80,000.00 Increase Solicitation No. 08000 ­ ITT Goulds & ITT Allis Chalmers Pump Parts ­ Department of Public Works, Bureau of Water and Waste- water ­ P.O. No. P509739 On August 12, 2009, the Board approved the initial award in the amount of $80,000.00. Subsequent actions have been ap- proved. Due to an increase in demand for these products, an increase in the amount of $80,000.00 is necessary, making the total award amount $200,000.00. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 18. FERNO-WASHINGTON $ 31,160.00 Increase Solicitation No. 08000 ­ Stretchers ­ Fire Department ­ Req. No. R541503 On April 28, 2010, the Board approved the initial award in the amount of $91,020.00. Due to an increase in demand for these products an increase in the amount of $31,160.00 is requested making the total award amount $122,180.00. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 59 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 19. PRIORITY HEALTHCARE DISTRIBUTION, INC., d/b/a CURASCRIPT SPECIALTY DISTRIBUTION $ 30,000.00 CVS CORPORATION 30,000.00 $ 60,000.00 Renewal Solicitation No. 08000 ­ Implanon ­ Health Department ­ P.O. Nos. P511462 and P511463 On December 16, 2009, the Board approved the initial award in the amount of $60,000.00. The award contained two 1-year re- newal options at the sole discretion of the City. The period of the renewal is December 16, 2010 through December 15, 2011, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 20. VEOLIA TRANSPORTATION, INC. $37,500,000.00 Renewal Solicitation No. BP-06059 ­ Provide Medical Transportation ­ Health Department ­ Req. No. P.O. P506214 On November 3, 2005, the Board approved the initial award in the amount of $30,469,755.00. This is the sole five-year re- newal option. The period of the renewal is January 1, 2011 through December 31, 2015. MWBOO SET GOALS OF 17% MBE AND 9% FOR WBE. MBE: Branch Transportation 1.% T. Green Transportation 4.% L & D Delivery, Inc. 1.% Millennium Auto Parts 1.% HWC Ambulance, LLC 12.% Gordon Gingles Transport 1.% Services J & P Childs Transportation .0044% 60 AGENDA BOARD OF ESTIMATES 12/15/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: M.R. Hopkins Transportation 8.% Washington Uniforms 1.% MWBOO FOUND VENDOR IN COMPLIANCE. 61 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Law ­ Minority and Women's Business Opportunity Office (MWBOO) Maximum Size Standards ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the Maximum Size Standards for minority and women-owned firms that are authorized to do business with the City as part of its MBE/WBE Participation Program. The standards and general policy will become effective January 1, 2011. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: A Size Standard is the largest a for-profit firm can be and still qualify as a business eligible to participate in the MBE/WBE Program. As part of the 2007 Disparity Study that reauthorized the current version of the MBE/WBE Program, the consultant noted that in order to comply with the judicial requirement of "narrowly tailored," among other things, only small firms should be allowed to participate in the program. The current law, Article 5, Subtitle 28-80 of the Baltimore City Code, authorizes the Board, with advice from the MWBOO, to establish maximum size standards for such minority and women business enterprises. In March of this year, the MWBOO developed proposed size standards by industries. The proposal and general policies were distributed for written comments. The proposal was shared with contracting associations, assistance organizations, various chambers of commerce, individual firms, members of the City Council's Small Business Committee, and it was posted on the Office's website for at least 60 days. On September 27, 2010, MWBOO hosted a public hearing to give those who did not submit a written response the opportunity to express their opinions regarding the proposal. Of the 24 individuals attending the hearing, 5 provided oral testimony. With both the written responses and oral testimony, more firms favored than opposed the proposed size standards. 62 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Law ­ cont'd The Size Standards cover 249 types of businesses in 73 industries and are determined by the average annual gross receipts or the number of employees. The highest maximum standard that is recommended is $40,000,000.00 for heavy construction firms and 125 employees for certain manufacturing firms. As proposed, most firms will be evaluated for 3 out of 5 years. If a firm reaches the maximum amount of revenue for 3 years, that firm's certification will be put in a suspended status, and it will not be allowed to participate in the MBE/WBE program. If during the next two years, the revenue falls below the maximum amount for that industry, the firm will be allowed to re-enter the program. Conversely, if the firm maintains the maximum amount of revenue after 3 years of not participating in the MBE/WBE Program, it will be graduated and will no longer be certified as eligible to be part of the Program. Annual gross receipts or sales will be as defined by the United States Internal Revenue Service and will be determined by reviewing federal tax returns. Effective immediately, if an applicant exceeds the size standards for a particular industry, it is not eligible for certification in that industry even though the firm may be owned and controlled by minorities or women. 63 AGENDA BOARD OF ESTIMATES 12/15/10 Department of Law ­ cont'd SERVICE CODES AND DESCRIPTIONS Size Size standar standar ds in ds in million number s of of dollars employe Codes Description es A. COMMODITIES 1) Suppliers a) Automotive Parts (excluding tires) 15.0 Tires 15.0 Vehicles (dealers) 36.0 b) Books/periodicals (excluding 15.0 Retail Stores) c) Clothing/apparel (excluding 15.0 Retail Stores) d) Computer and Electronic 18.5 Equipment and Supplies i. Cameras and photographic supplies ii. Computer Accessories iii. Hardware iv. Peripheral equipment v. Scanning equipment vi. Software vii. Other e) Construction materials and 25.0 supplies i. Brick, stone and related masonry materials and supplies ii. Carpeting and flooring products 64 AGENDA BOARD OF ESTIMATES 12/15/10 iii. Electrical equipment and supplies iv. Iron, metal and steel products v. Lumber and wood products vi. Mechanical equipment and supplies vii. Paint, varnish and related products viii. Roofing materials and supplies ix. Windows and doors x. Other f) Food and Beverage (excluding 12.5 Retail Stores) i. Beverages ii. Food products iii. Paper goods iv. Other g) Fuel 15.0 i. Gasoline ii. Heating oil iii. Petroleum h) Furnishings 15.0 i. Appliances ii. Furniture (other than office furniture) iii. Window treatments i) Hardware 15.0 j) Industrial supplies 15.0 k) Office (excluding Retail 15.0 Stores and Computer and Electronic) i. Equipment 65 AGENDA BOARD OF ESTIMATES 12/15/10 ii. Furniture iii. Paper/Stationery iv. Other l) Pharmacies (excluding retail 15.0 stores) m) Retail Stores 12.5 i. Books/magazines ii. Clothing/apparel iii. Florists iv. Food/groceries v. Office supplies vi. Pharmacies vii. Other n) Trees and nursery products 9.5 o) Other 9.5 2) Manufacturers 125 a) Asphalt b) Chemicals c) Clothing/apparel d) Concrete e) Foods/spices f) Glass products g) Industrial cleaners/soaps h) Ornamental plaster i) Paint and allied products j) Paper products k) Signs l) Textiles m) Window treatments o) Wood products/architectural woodwork/ millworks n) Other 66 AGENDA BOARD OF ESTIMATES 12/15/10 B. CONSTRUCTION 1) Streets and 40.0 Highways a) Bridgework b) Concrete c) Curbs, gutters and sidewalks d) Paving e) Pile driving 2) Utilities 40.0 a) Drainage structures b) Duct line construction c) Oil and Gas pipelines d) Sewer line construction e) Water line construction 3) Specialty 25.0 a) Carpentry b) Demolition c) Door and window installation d) Drywall and insulation e) Earthwork and site preparation f) Electrical g) Elevators h) Erosion and sediment control i) Fencing and guardrails j) Fire protection systems k) Flooring l) Glass and glazing m) HVAC n) Masonry o) Painting and wall coverings p) Plumbing q) Roofing r) Structural steel and ironwork installation s) Underwater construction t) Welding u) Other 67 AGENDA BOARD OF ESTIMATES 12/15/10 4) Construction 15.5 Management/Inspection C. ARCHITECTURAL 1) Architectural 20.0 Services 2) Landscape and 20.0 Architectural Services D. ENGINEERING 1) Professional 20.0 Engineering 2) Surveying/ 20.0 Mapping E. SERVICES 1) General Services a) Administrative and Management 10.0 i. Appointment scheduling ii. Call centers iii. Court reporting iv. Information and referral hotline v. Office administrative support services vi. Management consulting vii. Payroll processing viii. Process services ix. Stenographic services x. Telephone answering services b) Arts and entertainment 68 AGENDA BOARD OF ESTIMATES 12/15/10 i. Entertainers, performers, 8.0 actors ii. Media production 15.0 iii. Motion picture, video and 15.0 sound recording c) Educational 10.5 i. Curriculum development ii. Early childhood services iii. Lectures, seminars and workshops iv. Professional and management training v. Special education services vi. Translation and interpretive services vii. Vocational rehabilitation d) Environmental/Remediation 15.5 i. Air conditioning and duct cleaning ii. Asbestos abatement iii. Ground water monitoring iv. Lead abatement v. Mold remediation vi. Radon detection vii. Recycling viii. Site inspection and assessment ix. Testing and remediation x. Underground/above ground storage tank installation and removal e) Energy Management and 10.5 Consulting f) Exterminating/pest control 12.5 g) Financial i. Banks and savings loans 200 millions in assets ii. Collection agencies 12.0 iii. Financial collections 69 AGENDA BOARD OF ESTIMATES 12/15/10 iv. Financial consulting v. Fundraising consulting vi. Investment services vii. Securities viii. Third party financing h) Food and Beverage 15.5 i. Catering ii. Delivery (excluding Frozen) iii. Food services consulting iv. Frozen food delivery v. Restaurant i) Graphic Design 12.0 j) Human Resources/Personnel 10.0 i. Benefits and compensation consulting ii. Deferred compensation administration iii. Diversity training and consulting iv. Employee counseling v. Employee training vi. Employment agency vii. Human resources consulting viii. Temporary staffing 15.0 k) Information Services 17.0 (excluding Internet) i. Broadcasting 1. Cable and subscription programming 2. Radio stations 3. Television stations ii. Publishing 100 1. Books 2. Magazines/periodicals 3. Newspapers l) Information Technology 27.5 i. Computer training ii. Data processing and analysis 70 AGENDA BOARD OF ESTIMATES 12/15/10 iii. GIS services iv. Help desk services v. IT consulting vi. Network design and integration vii. Systems design and integration viii. Website design ix. Wireless services m) Insurance 12.0 i. Appraisals ii. Background investigations iii. Bonding iv. Claims management services v. Fidelity vi. Health/accident vii. Life viii. Property ix. Other n) Interior Design 12.0 o) Janitorial/Cleaning 18.5 i. Carpet and upholstery cleaning ii. Commercial and industrial iii. Fire and water damage cleaning iv. General cleaning v. Post-construction cleaning vi. Pressure washing vii. Snow removal viii. Window washing p) Landscaping 15.5 i. General ii. Grass cutting/mowing iii. Tree maintenance and services q) Locksmiths 10.0 r) Lodging 10.0 i. Bed and breakfast 71 AGENDA BOARD OF ESTIMATES 12/15/10 ii. Hotel/Motel iii. Transitional housing s) Personal Services 8.5 i. Laundry and garment services ii. Personal chef t) Photography 9.5 i. Commercial photography ii. Photograph restoration u) Printing 15.5 v) Public Relations and 12.0 Marketing w) Real Estate 12.5 i. Appraisers ii. Consultants iii. Developers iv. Property management v. Sales vi. Settlement and title services x) Repair and Maintenance i. Automotive service and repair 10.0 ii. Communication equipment 10.0 service and repair iii. Computer service and repair 20.0 iv. Elevator service and repair 10.0 v. Fire extinguisher service and 10.0 repair vi. Furniture reupholster and 10.0 repair vii. Office machine services and 10.0 repair viii. Other y) Residential Care 15.5 i. Assisted living facilities ii. Domiciliary care facilities iii. Health care aides iv. Senior citizens group homes 72 AGENDA BOARD OF ESTIMATES 12/15/10 z) Security guards 20.0 i. Armed ii. Unarmed aa) Social Services 10.0 i. Children and youth services ii. Daycare services iii. Housing intervention iv. Temporary shelter bb) Telecommunications 27.5 i. Cabling services ii. Communications systems installation and maintenance iii. Local/long distance services iv. Telephone installation services v. Wireless services cc) Travel agencies 10.0 dd) Warehousing and storage 25.5 services i. General (excluding refrigerated) ii. Refrigerated ee) Waste management (excluding 15.5 transportation and disposal) i. Chemical waste management ii. Hazardous waste management iii. Non-hazardous waste management 2) (Excluding Architectural and 12.5 Professional Engineering) a) Accountants and accounting services b) Attorneys 73 AGENDA BOARD OF ESTIMATES 12/15/10 c) Healthcare i. Dentists ii. Mental health practitioners iii. Nurses iv. Occupational therapist v. Outpatient care centers vi. Pharmacists vii. Physical therapists viii. Physicians ix. Registered dieticians x. Speech therapists xi. Substance abuse centers xii. Veterinary services d) Laboratories e) Planning i. Transportation ii. Urban f) Scientists 3) Transportation a) Courier/messenger 25.5 b) Local delivery c) Passenger 11.0 i. Ambulatory ii. Bus iii. Limousine iv. Special needs v. Taxi d) Trucking 27.0 i. Chemical transport ii. Fuel delivery iii. Hazardous materials collection and disposal iv. Local hauling v. Long distance hauling vi. Non-hazardous materials collection and disposal/roll-off services vii. Specialized freight 74 AGENDA BOARD OF ESTIMATES 12/15/10 e) Support services 10.0 i. Packing and crating ii. Parking lot/garage management iii. Towing iv. Traffic maintenance v. Transportation management/scheduling IMPLEMENTING GUIDELINES The following are general policies for implementing the size standards: (1) For general or professional service firms, the size determination will be based on the average of annual gross receipts or sales for a period of not less than 3 nor more than 5 years. (2) For manufacturers, publishers, and telecommunications carriers, the size determination will be based on the average number of employees during the firm's pay periods for the preceding 24 months. (3) For retail firms, the size determination will be based on the average of annual gross receipts or sales for a period of not less than 3 years. (4) Size determination will apply to a business enterprise, its subsidiaries and affiliates. (5) Annual gross receipts or sales will be as defined by the United States Internal Revenue Service and determined by reviewing federal tax returns. 75 AGENDA BOARD OF ESTIMATES 12/15/10 (6) The number of employees counted in determining size will include all individuals employed on a full-time, part-time, temporary, or other bases. (7) If an entity is involved in 2 or more industries, the size standards will be applicable to the one that generates the higher percentage of revenue or to which the greater number of individuals is assigned. (8) If a certified business enterprise has a 3-year gross revenue average, or if within the preceding 24 months has a number of employees that meets or exceeds the revenue or employee total established by the Board of Estimates, the company will be placed in a pending status, but may not participate in the program as a certified business enterprise. a) During the next 2 years, if the average annual gross sales or annual employment total decreases to less than the totals noted above, the business enterprise will be eligible to participate in the program as a certified business enterprise through the recertification process. b) After 3 years of non-participation, if the business enterprise continues to meet or exceed the revenue or employee totals noted above, the business enterprise is considered to have graduated and will 76 AGENDA BOARD OF ESTIMATES 12/15/10 no longer be certified and eligible to participate in the program. (9) If an applicant exceeds the size standard for a particular industry, it is not eligible for certification in that industry even though the firm may be owned and controlled by minorities or women. 77 AGENDA BOARD OF ESTIMATES 12/15/10 PROPOSAL AND SPECIFICATIONS Bureau of Water and Wastewater ­ WC 1214, Repaving Utility Cuts at Various Locations BIDS TO BE RECV'D: 1/26/2011 BIDS TO BE OPENED: 1/26/2011 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 78