NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS DECEMBER 1, 2010 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on December 1, 2010. The Board of Estimates will not receive or open bids on December 1, 2010. The Board of Estimates will reconvene on December 8, 2010. BOARD OF ESTIMATES' AGENDA ­ NOVEMBER 24, 2010 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: M. Davis & Sons, Inc. $ 8,000,000.00 J.F. Fischer Inc. $45,765,000.00 Power and Combustion, Inc. $ 8,649,000.00 Top Roofing Inc. $ 1,500,000.00 X-Treme Painting General Contracting, LLC $ 414,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Harris-Kupfer Architects, Inc. Architect Latis Associates, LLC Engineer Simpson Gumpertz & Heger, Inc. Architect Engineer AGENDA BOARD OF ESTIMATES 11/24/10 CITY COUNCIL BILLS: 10-0598 - Franchise - Private Fuel Pipeline Under and Across a Portion of the Frankfurst Avenue Right-of-Way for the purpose of granting a franchise to Apex Oil Company to construct, use, and maintain a private fuel pipeline under and across a portion of the 1800 block of Frankfurst Avenue right-of-way, connecting facilities located on the properties known as NuStar - LP Terminal pier and Center Point Terminal on Vera Street, subject to certain terms, conditions, and reservations; and providing for a special effective date. IN ACCORDANCE WITH THE MINOR PRIVILEGE SCHEDULE OF CHARGES AND REGULATIONS AS ESTABLISHED BY THE BOARD OF ESTIMATES, THE DEPARTMENT OF GENERAL SERVICES RECOMMENDS AN ANNUAL FRANCHISE FEE OF $210.00 FOR THIS TYPE OF ENCROACHMENT INTO THE PUBLIC WAY. THE PLANNING COMMISSION RECOMMENDS APPROVAL, SUBJECT TO THE COMMENTS FROM THE DEPARTMENT OF GENERAL SERVICES. THE DEPARTMENT OF TRANSPORTATION TAKES NO POSITION ON THE PASSAGE OF CITY COUNCIL BILL 10-0598, AND DEFERS TO THE DEPARTMENT OF GENERAL SERVICES. ALL REPORTS RECEIVED WERE FAVORABLE. 10-0611 - Franchise - Private 115 kV Conduit Under and Across Portions of the West Patapsco Avenue, Potee Street, Hanover Street, Baltic Avenue, Second Street, Frankfurst Avenue, Frankfurst Avenue Relocated, Shell Road and East Patapsco Avenue Rights-of-way for the purpose of granting a franchise to Energy Answers International, Inc., to construct, use, and maintain a private 115 kV cable conduit system under and across portions of the West Patapsco Avenue, Potee Street, Hanover Street, Baltic Avenue, Second Street, Frankfurst Avenue, Frankfurst Avenue Relocated, Shell Road, and East Patapsco Avenue rights-of-way, to 2 AGENDA BOARD OF ESTIMATES 11/24/10 CITY COUNCIL BILLS ­ cont'd connect a Fairfield Alternative and Renewable Energy Project located on the property known as 1701 E. Patapsco Avenue with the Pumphrey Substation located in Anne Arundel County, Maryland, subject to certain terms, conditions, and reservations; and providing for a special effective date. THE DEPARTMENT OF GENERAL SERVICES RECOMMENDS SEVERAL TECHNICAL AMENDMENTS THAT ARE NECESSARY TO CORRECT CERTAIN REFERENCES AND CERTAIN ALIGNMENT DESCRIPTIONS. THE AMENDMENTS AND CORRECTIONS ARE AS FOLLOWS: Amendment No. 1 On page 1, line 10 and on page 2, lines 7 and 17, correct the location of the Pumphrey Substation from "Anne Arundel County, Maryland" to "Baltimore County, Maryland". Amendment No. 2 On page 2, beginning on line 13, correct the word "consist" to "consisting", correct the number of conduit rows from "two" to "three" and increase the minimum cover from "3 foot" to "4 foot", so that it reads: "...a private 115kV cable conduit system consisting of two three rows of three conduit and one row of two communications conduit measuring 2 feet wide by 3 feet deep, with a minimum of 3 4 foot cover, ..." Amendment No. 3 On page 2, line 44, between "Route I-895" and "Westbound" insert the phrase "at the conduit alignment centerline station of 354+83, said point being at the I-895", so that it reads: "...Maryland Route I-895 at the conduit alignment centerline station of 354+83, said point being at the I-895 Westbound Exit Ramp to Frankfurst Avenue." 3 AGENDA BOARD OF ESTIMATES 11/24/10 CITY COUNCIL BILLS ­ cont'd Amendment No. 4 On page 3, line 12 correct the centerline alignment station from "401+64" to "410+64" and on line 16 correct the centerline alignment station from "397+75" to "412+44", so that it reads: "...said point being at the conduit alignment centerline station of 401+64 410+64, thence running south- easterly through the right-of-way of East Patapsco Avenue 180 feet to the Eastbound Side, Southerly right-of-way line of East Patapsco Avenue, 1436 feet Easterly of Shell Road, said point being at the conduit alignment centerline station of 397+75 412+44." IN ACCORDANCE WITH THE MINOR PRIVILEGE SCHEDULE OF CHARGES AND REGULATIONS AS ESTABLISHED BY THE BOARD OF ESTIMATES, THE DEPARTMENT OF GENERAL SERVICES RECOMMENDS AN ANNUAL FRANCHISE FEE OF $73,662.62 FOR THIS TYPE OF ENCROACHMENT INTO THE PUBLIC WAY. THE PLANNING COMMISSION RECOMMENDS THAT THE BILL BE AMENDED TO REPLACE ALL REFERENCES OF ANNE ARUNDEL COUNTY WITH BALTIMORE COUNTY, AND RECOMMENDS APPROVAL, SUBJECT TO THE COMMENTS FROM THE DEPARTMENT OF GENERAL SERVICES. 4 AGENDA BOARD OF ESTIMATES 11/24/10 CITY COUNCIL BILLS ­ cont'd 10-0515 - An Ordinance concerning Sale of Property ­ Former Beds of Woodall Street and Clemm Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public of private sale, all its interest in certain parcels of land known as the former beds of (1) Woodall Street, extending from Fort Avenue southwesterly to Clemm Street, and (2) Clemm Street, extending from Key Highway, southeasterly to the southeasternmost extremity, thereof, and no longer needed for public use; and providing for a special effective date. THE DEPARTMENT OF GENERAL SERVICES SUPPORTS PASSAGE OF CITY COUNCIL BILL NO. 10-0515 PROVIDED THE CLOSING ORDINANCE IS APPROVED. THE DEPARTMENT OF REAL ESTATE SUPPORTS BILL NO. 10-0515, SUBJECT TO ANY EXISTING UTILITIES EASEMENTS NEEDED BY THE CITY. ALL REPORTS RECEIVED WERE FAVORABLE. 10-0572 - An Ordinance concerning Sale of Property ­ Former Bed of Diamond Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in a certain parcel of land known as the former bed of Diamond Street, extending from Fayette Street northerly 220.2 feet, more or less, to Shad Alley and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 5 AGENDA BOARD OF ESTIMATES 11/24/10 CITY COUNCIL BILLS ­ cont'd 10-0580 - An Ordinance concerning Sale of Property ­ Former Beds of Bruce Street and Two Ten-foot alleys Lying Within the Penn North Housing and Community Development Project for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public of private sale, all its interest in certain parcels of land known as the former beds of (1) Bruce Street, extending from Clifton Avenue, Southerly and Southeasterly 400.4 feet, more or less, (2) a ten-foot alley located on the west side of Bruce Street, distant 106.0 feet, more or less, southerly from Clifton Avenue, and extending westerly 52.0 feet, more or less, and (3) a ten- foot alley located on the east side of Bruce Street, distant 82.0 feet, more or less, southerly from Clifton Avenue, and extending easterly 35.0 feet, more or less, and lying within the Penn North Housing and Community Development Project and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. THE DEPARTMENT OF REAL ESTATE SUPPORTS BILL NO. 10-0580, SUBJECT TO ANY EXISTING UTILITIES EASEMENTS NEEDED BY THE CITY. 6 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Recreation and Parks - Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with Tuerk House. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $52,250.00 ­ G294-500-046-00-326 BACKGROUND/EXPLANATION: Tuerk House is a non-profit corporation, whose mission is to empower recovering addicts and alcoholics to live in abstinence- based recovery. The Tuerk House OPEN DOORS Program endeavors to beautify Baltimore City's buildings, streets, neighborhoods, parks, etc., while providing educational training and living wage employment for its clientele. Under this agreement, the Department of Recreation and Parks will provide a grant to Tuerk House to compensate its Open Doors crew members for park maintenance services rendered to the Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Recreation & ­ Deed of Easement & Parks (Rec. & Parks) Conditional Security Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution a Deed of Easement and Conditional Security Agreement with the State of Maryland acting by and through the Board of Public Works, The Maryland State Department of Education and the Maryland Zoological Society Inc. (MZS), grantors and the Maryland Historical Trust (the Trust), grantee, concerning the improvements known as 1876 Mansion House Drive (Property), which is a portion of Druid Hill Park, located at 2700 Madison Avenue. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On July 8, 1992 the Board approved a long term lease of the Baltimore Zoo located in Druid Hill Park and its contents to the State of Maryland, which lease was subsequently approved by the State Board of Public Works and dated October 6, 1992. The said lease was further amended by Supplemental Lease Agreement No. 1 dated April 13, 2005, the original lease as amended is hereinafter called the "Zoo Lease". Pursuant to the terms of the Zoo Lease the State of Maryland assumed operational responsibility for the Baltimore Zoo (Zoo). By sublease dated October 6, 1992 The State Department of Education, the State's managing agency, subleased the Zoo to the MZS. Under the terms of the sublease the MZS assumed the operational management of the Zoo. The improvements located on the Property are of historic significance and are known as the Maryland Building. The Maryland Building was the State's exhibit at the 1876 Centennial Exhibition held in Philadelphia and was dismantled and reconstructed at the Property. The Trust pursuant to the terms of a Grant Agreement dated June 30, 2004 made available to the MZS, $50,000.00 to be used to stabilize the exterior of the Maryland Building. A condition of the Grant Agreement is that the Property be subject to a deed of easement and conditional security agreement in favor of the Trust. (The deed of easement and conditional security agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 11/24/10 Mayor's Office of Employment - Agreements and Amendment Development (MOED) No. 2 to Agreement The Board is requested to approve and authorize execution of the various agreements and amendment no. 2 to agreement. AGREEMENTS 1. THE FAMILY LEAGUE OF BALTIMORE $139,853.00 CITY, INC. Account: 4000-809211-6331-466705-603051 Under the terms of this grant award agreement, The Family League of Baltimore City, Inc. will provide services at the Westside Youth Opportunity Center for youth referred by the Department of Juvenile Services. The Family League of Baltimore City, Inc. will provide the youth with an Individual Service Plan, intensive case management, educational/vocational support, transportation, crisis intervention, dinner meals, and recreational activities. The period of the agreement is October 1, 2010 through July 31, 2011. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 2. SINAI HOSPITAL OF BALTIMORE, INC. $ 13,883.50 Account: 4000-805310-6310-464205-603051 Sinai Hospital of Baltimore, Inc. will provide 257 hours of training for 84 incumbent employees through an initiative known as Maryland Business Works. The employees will receive the following training from the Community College of Baltimore: elementary algebra, intermediate algebra, ACCUPLACER preparation, anatomy and physiology, reading essentials, math essentials concepts and application, and School-at-Work. The period of the agreement is October 4, 2010 through June 30, 2011. The agreements are late because additional time was required to reach a comprehensive understanding between the parties. 9 AGENDA BOARD OF ESTIMATES 11/24/10 MOED ­ cont'd AMENDMENT NO. 2 TO AGREEMENT 3. TOWSON UNIVERSITY ­ DIVISION OF $ 27,000.00 ECOMONIC AND COMMUNITY OUTREACH (TOWSON UNIVERSITY) Accounts: 4000-807510-6310-467253-603051 4000-806710-6310-467253-603051 5000-585410-5750-467253-603051 4000-807511-6312-467253-603051 4000-806711-6312-467253-603051 4000-897509-6310-467253-603051 4000-896709-6310-467253-603051 5000-585210-5750-649886-603051 4000-894109-6330-467253-603051 On December 9, 2009, the Board approved the original agreement, in the amount of $12,000.00, for Towson University to train four participants in areas specified on the Maryland Higher Education Commission (MHEC) list. On June 16, 2010, the Board approved amendment no. 1 which increased the agreement by $24,000.00 and extended the period of the agreement through June 30, 2011, to allow Towson University to provide training for 12 additional participants in areas specified on the MHEC list. Under the terms of amendment no. 2, an increase in the amount of $27,000.00 will allow Towson University to provide training for five additional participants in areas specified on the MHEC list. This will make the total number of participants 21 and the total amount of the agreement $63,000.00. All other terms and conditions of the original agreement remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements and the amendment no. 2 to agreement have been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Housing and Community - Agreement and Memoranda Development/Baltimore Homeless of Understanding Services (BHS) The Board is requested to approve and authorize execution of the agreement and memoranda of understanding. AGREEMENT 1. METROPOLITAN BALTIMORE QUADEL/ $190,117.00 QUADEL CONSULTING CORPORATION (QUADEL) Account: 4000-490811-3573-333600-603051 The Quadel will provide two full-time equivalent inspectors to complete housing inspection work in accordance with 24 CFR 982.401 inspection work. The Quadel will be responsible for providing appropriate training, supervision and management for all inspectors. The period of the agreement is October 1, 2010 through June 30, 2011. AUDITS REVIEWED AND HAD NO OBJECTION. MEMORANDA OF UNDERSTANDING 2. CARROLL COUNTY HEALTH DEPARTMENT $ 68,028.00 Account: 4000-490911-3572-333677-603051 The Carroll County Health Department will provide comprehensive diagnostic and treatment services, and education and intensive case management services to approximately 10-15 HIV/AIDS clients. In addition, the agency will also provide direct client assistance to include but not be limited to short term rent, mortgage, security deposit, utilities, food vouchers, funds for transportation, and nutritional supplements. The period of the agreement is July 1, 2010 through June 30, 2013. The memorandum of understanding is late because of the delay at the provider level. MWBOO GRANTED A WAIVER. 11 AGENDA BOARD OF ESTIMATES 11/24/10 BHS ­ cont'd 3. THE MARYLAND DEPARTMENT OF HUMAN $754,116.00 RESOURCES, OFFICE OF GRANT MANAGEMENT (DHR) Account: 5000-586709-3570-405001 The DHR will provide funds for the distribution of food from the United States Department of Agriculture to low income persons in Baltimore City in compliance with Federal Regulation 7 C.F.R. 251.2(2). The period of the agreement is October 1, 2008 through September 30, 2011. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. The memorandum of understanding is late because in September 2008 it was inadvertently signed-off by the Director of BHS and Board approval was not sought at that time. APPROVED FOR FUNDS BY FINANCE (The agreement and memoranda of understanding have been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Housing and ­ Agreements Community Development (DHCD) The Board is requested to approve and authorize execution of the grant agreements. 1. SOUTHEAST COMMUNITY DEVELOPMENT $117,200.00 CORPORATION, INC. Account: 2089-208911-5930-437681-603051 $ 6,300.00 2089-208911-5930-437683-603051 $ 18,000.00 2089-208911-5930-437691-603051 $ 92,900.00 The organization will implement its Healthy Communities Strategy which includes the provision of housing counseling services, increased marketing of new rehabilitation and homeowner products, and neighborhood outreach and community services. The period of the agreement is August 1, 2010 through July 31, 2011. FOR THE FY 2010, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $19,720.00, AS FOLLOWS: MBE: $1,972.00 WBE: $ 986.00 2. GREATER HOMEWOOD COMMUNTY $ 49,305.00 CORPORATION Account: 2089-208911-5930-427634-603051 The organization will provide intensive literacy instruction to approximately 596 adult residents in basic reading, writing, and math skills. The funds will be used to subsidize Greater Homewood's Adult Literacy and English Speakers of Other Languages Programs. The period of the agreement is July 1, 2010 through June 30, 2011. FOR THE FY 2010, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $0.00. 13 AGENDA BOARD OF ESTIMATES 11/24/10 DHCD ­ cont'd 3. CASA DE MARYLAND, INC. $150,000.00 Account: 2089-208911-5930-426426-6093051 The organization will provide a variety of public services to day labors and low-wage workers, including permanent and temporary employment placement services, educational programs, information and referral services and legal services, representation and workshops. The services will be provided through the agency's Baltimore Workers' Employment Center located at 2224 E. Fayette Street in Baltimore City. The period of the agreement is July 1, 2010 through June 30, 2011. FOR THE FY 2010, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $16,659.00, AS FOLLOWS: MBE: $ 2,498.00 WBE: $ 833.00 On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2010 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Housing and ­ First Amendment to Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the first amendment to the Weatherization Assistance Program (WAP) grant agreement with the Maryland Department of Housing and Community Development (MD-DHCD). The period of the agreement is April 1, 2009 through March 31, 2012. AMOUNT OF MONEY AND SOURCE: $320,000.00 ­ 5000-585911-5971-439500-405001 Maryland Energy Assistance Program (MEAP) 250,000.00 ­ 5000-586011-5971-439500-405001 $570,000.00 Regional Greenhouse Gas Initiative (RGGI) BACKGROUND/EXPLANTION: On July 9, 2009, the Board approved the initial WAP grant agreement in the amount of $15,713,551.00 from the American Recovery and Reinvestment Act of 2009 (ARRA). The funds were awarded through the Department of Energy (DOE). The Baltimore City WAP has been operating for many years with federal funding passing through the State of Maryland. The ARRA greatly expanded funding for this program nationally as part of the national effort to reduce the impacts of economic recession, to stimulate the economy and increase energy conservation. The ARRA dramatically increased funding for weatherization in Maryland and Baltimore City with $15,700,000.00 over three years. The Department of Energy does not provide funding for furnace and heating system replacements when they are needed as part of an overall weatherization plan for households. In the standard WAP, furnace and heating system replacements were funded by other sources. The State of Maryland is offering an amendment to 15 AGENDA BOARD OF ESTIMATES 11/24/10 DHCD ­ cont'd the ARRA stimulus-funded weatherization that will provide $570,000.00 in support from MEAP and RGGI that will complement the current ARRA funded DOE program. This amendment will enable the City to weatherize more houses with more comprehensive energy conservation services. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The first amendment to weatherization assistance program grant agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 11/24/10 Office of the State's Attorney (OSA) ­ Grant Awards ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the grant awards from The State of Maryland, Governor's Office of Crime Control and Prevention. 1. THE JUVENILE COURTS VICTIM $ 45,000.00 SPECIALIST PROGRAM Account: 4000-402711-1151-544100-601001 The Juvenile Courts Victim Specialist Program assists and addresses the needs of victims of juvenile crime. The Juvenile Court Division prosecutes the cases of all juveniles who are charged with committing delinquent acts. The grant funds provide salary support for the Victim Specialist. The period of the grant award is October 1, 2010 through September 30, 2011. 2. THE FAMILY BEREAVEMENT $210,000.00 CENTER (FBC) Account: 4000-4030-1151-117900-601001 The FBC provides a variety of services to families and friends traumatized by the murder of a loved one. The FBC is the only center in the State that provides grief counseling for homicide survivors five days a week with a full-time staff. The nature of the client population, the complexities of the criminal justice agencies involved in homicide, and the composite social needs a family faces in the aftermath of a homicide, requires coordination of services. The OSA and the Police Department are primary linkages to the FBC. Other important linkages to the FBC are the Criminal Injuries Compensation Board and Office of the Medical Examiner. These linkages provide channels in which sensitive and effective communication between the police 17 AGENDA BOARD OF ESTIMATES 11/24/10 SAO ­ cont'd and the victim's families about stages and status of the homicide investigation and the court process. Funding for this service was previously provided by the State of Maryland's Department of Human Resources. The grant award is late because of the late receipt of the grant award from the State of Maryland. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 11/24/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfer of Funds listed on the following pages: 20 - 21 In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 19 AGENDA BOARD OF ESTIMATES 11/24/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 1. $ 14,962.22 9911-903859-9600 9910-905852-9601 M&CC Constr. Res. Econ. Dev. Incent. BDC Econ. Dev. 267.91 9910-902483-9600 9910-903483-9601 M&CC Constr. Res. S. Balto. Ind. & S. Balto. Ind. Coml. Dev. & Coml. Dev. 557.49 9910-903354-9600 9910-904354-9601 M&CC Constr. Res. W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 854.25 9910-904115-9600 9910-905825-9603 M&CC Constr. Res. West Side Downtown West Side Initiative 179.15 9910-904982-9600 9910-902879-9601 M&CC Constr. Res. Coml. Rev. Coml. Rev. Program 4,001.44 9910-905575-9600 9910-906575-9601 M&CC Constr. Res. E. Balto. Ind. & E. Balto. Ind. & Coml. Dev. Coml. Dev. 6,025.00 9910-905575-9600 9910-902879-9601 M&CC Constr. Res. Coml. Rev. E. Balto. Ind. & Coml. Dev. 1,000.00 9910-901870-9600 9910-902870-9601 20th EDF Constr. Res. Bus. Incubators & Bus. Ctrs. ­ Centers Capital Repairs 20 AGENDA BOARD OF ESTIMATES 11/24/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BDC ­ cont'd 1,825.00 9910-905575-9600 9910-906575-9601 20th EDF Constr. Res. E. Balto. Ind. & E. Balto. Ind. Coml. Dev. & Coml. Dev. 5,265.00 9910-903354-9600 9910-904354-9601 22nd EDF Constr. Res. W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 17,003.00 9910-904115-9600 9910-905825-9603 22nd EDF Constr. Res. West Side Downtown West Side Initiative 13,358.33 9910-904982-9600 9910-902879-9601 22nd EDF Constr. Res. Coml. Rev. Coml. Rev. Program ______________ $ 65,298.79 This transfer will provide funds to reimburse the BDC for eligible capital expenses for the month ending September 30, 2010. 21 AGENDA BOARD OF ESTIMATES 11/24/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Barbara Wallach 2761 Tivoly G/R $ 600.00 Ave. $90.00 2. Fred Nochumowitz, 2775 Tivoly G/R $ 750.00 Trustee under the Ave. $90.00 Paul Wye Nochumowitz deed of Trust for Jayne Hope Nochumowitz Funds are available in Account No. 9990-908326-9593-900001- 704040, Coldstream Homestead Montebello Project. 3. Linda T. Lapidus 2004 Greenmount Ave. G/R $ 375.00 $45.00 4. Shan Kun Chen 2006 Greenmount Ave. F/S $ 55,000.00 and Yan Hong Li Funds are available in Account No. 9912-910713-9591-900000- 704040, Barclay Project. DHCD ­ Rescissions and Approval of Option 5. Shirley Lowenthal 1308 Wirton St. G/R $ 440.00 and Charles Muskin, $48.00 Trustees of the Estate of Lillian Braverman On November 04, 2009, the Board approved by condemnation procedures, the acquisition of the ground rent interest in 1308 Wirton Street in the amount of $320.00. However, since the original approval, the Department has negotiated an offer price acceptable to both parties, and would like to proceed 22 AGENDA BOARD OF ESTIMATES 11/24/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Rescissions and Approval of Option ­ cont'd with a voluntary settlement. Therefore, the Board is requested to rescind its previous approval and approve acquisition of the property interest by option for the amount of $440.00. Funds are available in City Bond Funds, account No. 9910- 904714-9588-900000-704040, Hoffman Street Site Assembly Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 23 AGENDA BOARD OF ESTIMATES 11/24/10 Law Department - Opinion ­ Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. Hollis Porter for his property located at 607 West Lafayette Avenue. It is the opinion of the Law Department that Mr. Porter meets the qualifications for a real property tax exemption of a disabled veteran, and that the claimant is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran's Administration to have a permanent 100% service connected disability, and resided in a single family dwelling occupied during the period in question. It has been determined that Mr. Porter is entitled to a refund of real property taxes, which were paid as follows: Property Taxable Year Amount 607 West Layette Avenue 2009/2010 $ 303.64 2008/2009 285.89 2007/2008 242.76 Total Refund $ 832.29 Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. Mr. Porter filed his application on October 26, 2010. In order to avoid interest being paid, the claimant's application for a refund must be made within 60 days of the application. 24 AGENDA BOARD OF ESTIMATES 11/24/10 Law Department ­ Claim Settlements The Board is requested to approve and authorize execution of the settlement agreements of the listed claims. The settlements have been reviewed and approved by the Settlement Committee of the Law Department. 1. Diane C. Watson v. Gregory Fisher $50,000.00 Account: 1001-000000-2041-195500-603070 2. Nationwide Property and Casualty $45,000.00 Insurance Co. Inc. as subrogee for Randiford & Terri Anderson v. Mayor & City Council of Baltimore Account: 2036-000000-1750-177755-603070 (The agreements have been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Law ­ Settlement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a settlement agreement with STV Incorporated and SRH Jackson's Wharf, LLC in connection with repairs of a portion of the Waterfront Promenade known as Fells Landing and located in the 1400 ­ 1500 block of Thames Street. AMOUNT OF MONEY AND SOURCE: $225,000.00 ­ 1001-000000-1220-147000-603070 BACKGROUND/EXPLANATION: The estimated cost of the promenade repairs is $1,300,000.00. The City is recovering $740,000.00 from STV Incorporated, and the balance of the cost of the repairs will be paid by the property owner, SRH Jackson's Wharf, LLC. The City is contributing $225,000.00 to the costs of construction to cover its interest in the promenade. The exact amount of the repairs will not be known until they are completed. In 2003-2004, using a State Highway Administration grant, the City erected a bulkhead and promenade on property owned by SRH Jackson's Wharf, LLC. The design was supplied by STV Incorporated. The promenade has partially collapsed into the mud beneath as a result of a failure to include piles in the design to support the promenade. This presents a safety hazard to the public. An investigation conducted by the City confirmed the presence of a layer of undetected soft soils which led to settlement of the promenade. An engineering firm retained by the City developed a repair plan which calls for removal of the promenade, the driving of piles through the layer of soft soils and replacement of the promenade and brick pavers. The property 26 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Law ­ cont'd owner, SRH Jackson's Wharf, LLC, will be responsible for contracting repair work under the supervision of the Department of Transportation. As part of the settlement discussions, the owner agreed to be responsible for maintaining the structural integrity of the promenade in the future. The parties to the settlement will release each other from any future liability for the costs of repair. The City and the SRH Jackson's Wharf, LLC will assign any claims they may have against any third parties to STV Incorporated. APPROVED FOR FUNDS BY FINANCE (The settlement agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 11/24/10 Health Department ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with Baltimore Health Care Access, Inc. (BHCA). AMOUNT OF MONEY AND SOURCE: $2,134.65 - 4000-422411-3031-579200-603051 BACKGROUND/EXPLANATION: On March 31, 2010, the Board approved the original agreement in the amount of $17,866.40, with the BHCA to provide Peer Educator/Promotores Program services. Under the terms of this amendment to agreement, the funds will be used to compensate the BHCA for additional services. All other terms and conditions of the original agreement remain unchanged. The amendment to agreement is late because the amendment was overlooked and recently processed. The Department apologizes for this oversight. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 11/24/10 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 30 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 29 AGENDA BOARD OF ESTIMATES 11/24/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #008, $68,154.20 ­ Project No. 1003, Rehabilitation of Sinclair Lane Bridge over CSXT Railroad $ 505,057.62 $ 353,044.39 DMJM Harris - - 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $94,572.60 9950-902106-9528 9950-901106-9527-3 MVR Construction Reserve Design and Studies Canton Industrial Canton Industrial Park Park ­ New Kirk St. This transfer will provide funds to clear the deficit in the account and fund costs associated with Project No. 1003, Extra Work Order No. 8 to DMJM Harris for survey support, specifications conversion, environment research for categorical exclusion and storm water management design. Department of General Services 3. EWO #012, $740,852.85 ­ PB 06813R, Wall/Roof Replacement Enoch Pratt Free Library No. 31, 6310 Reisterstown Road $1,359,000.00 $ 813,029.69 J.A.K. Construc- 120 99% tion Co., Inc. 4. EWO #016, $35,495.00 ­ PB 08820R, Fallsway Housing and Service Center $6,937,000.00 $ 909,814.28 Roy Kirby & Sons, - 75% Inc. Bureau of Water and Wastewater 5. EWO #022, $0.00 ­ WC 1175, Water Appurtenance Installation $3,786,300.00 $2,593,452.24 Spiniello Companies 0 100% THE OVER RUNS AND UNDERRUNS CANCELLED EACH OTHER OUT. 30 AGENDA BOARD OF ESTIMATES 11/24/10 Bureau of Water and Wastewater ­ Agreement for On-Call Project No. 1131 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with EA Engineering, Science and Technology for Project No. 1131, On-Call Value Engineering Services. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $750,000.00 ­ Upset limit BACKGROUND/EXPLANATION: The consultant will perform urgent need value engineering services, as needed, in support of ongoing projects at the Water and Wastewater Treatment facilities. The consultant has been approved by the Office of Boards and Commissions. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the Minority and Women's Business Enterprise goals established in this agreement. MBE: EBA Engineering, Inc. $165,073.06 22.00% Dhillon Engineering, Inc. 37,513.88 5.00% Total $202,586.94 27.00% WBE: PEER Consultants, PC $ 67,504.77 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 11/24/10 Bureau of Water and Wastewater ­ Amendment to Agreement for Project No. 1032 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with URS Corporation for Project No. 1032, On-Call Gwynns Falls Collection System Evaluation and Sewershed Plan. The amendment extends the period of the agreement through December 19, 2011, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: No additional funds are requested. BACKGROUND/EXPLANATION: On June 20, 2007, the Board approved an agreement with URS Corporation to provide on-call engineering services under Project 1032, Gwynns Falls Collection System Evaluation and Sewershed Plan for a period of 42 months. This amendment will extend the period of the agreement through December 19, 2011 to allow the consultant more time to provide additional services. The consultant has been approved by the Office of Boards and Commissions and the Architectural and Engineers Awards Commission. MBE/WBE PARTICIPATION: The consultant will comply with all terms and conditions of Article 5, Subtitle 28 of the Baltimore City Code and the Minority and Women's Business Enterprise goals established in the original agreement. AUDITS NOTED THE TIME EXTENSION. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 11/24/10 Bureau of Water and Wastewater ­ Joint Funding Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a joint funding agreement with the United States Geological Survey (USGS). The period of the agreement is October 1, 2010 through September 30, 2011. AMOUNT OF MONEY AND SOURCE: $110,500.00 ­ 2071-000000-5181-399800-603026 (Water Utility) 43,050.00 ­ 2070-000000-5181-399700-603026 (Wastewater Utility) 3,400.00 ­ 2071-000000-5521-632620-603026 (Water Utility) $156,950.00 BACKGROUND/EXPLANATION: The purpose of this agreement is for the continued operation and maintenance of 13 flow gauging stations. The stations are located within Prettyboy, Loch Raven and Liberty Reservoir Watersheds, Moores Run and Stony Run in Baltimore City. The USGS has been under contract to operate the City's Reservoir Stream Gauging Network since 1982. The data collected is used to estimate pollutant loadings and flow to the reservoirs and is vital to the City's Reservoir Management Program. The Moores Run station is required under the National Pollution Discharge Elimination System Permit program and has been in service since 1995. The station on Stony Run will help the City monitor the effect of sanitary sewer discharges on receiving waters and document improvements to sanitary sewer infrastructure repairs as required by the Consent Decree between the City and the US Department of Justice. The agreement is late because the original agreement was received in mid-September and needed to be revised to add additional services. Once the document was forwarded through the approval process, a section of the document was misplaced. 33 AGENDA BOARD OF ESTIMATES 11/24/10 DGS ­ cont'd APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The joint funding agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Transportation ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to agreement with Jacobs Engineering Group, Inc. for Project No. 1007, Dundalk Streetscape. The amendment no. 2 extends the agreement through October 11, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANTION: On October 11, 2006, the Board approved the initial agreement in the amount of $518,077.84, through October 10, 2008, for rehabilitation and repair in the residential communities of Dundalk Avenue Streetscape from Eastern Avenue Northward to City Line. On November 1, 2007, the City approved Change Order No. 1 in the amount of $66,494.75 for additional service to include Storm Water Management as well as noise analysis. On October 20, 2008, the City approved Change Order No. 2 in the amount of $15,886.31 to provide conduit duct bank design. On December 31, 2008, the City approved Change Order No. 3 in the amount of $43,267.25 for conduit duct bank design. On July 15, 2010, the City approved Change Order No. 4 in the amount of $63,625.63 for additional duck bank design. On September 10, 2008, the Board approved amendment no. 1 to agreement to allow a two-year time extension to complete extra work. Under amendment no. 2 to agreement, the Department is requesting a two-year extension to finish the project and post award services. The total agreement amount is $707,351.78. All other terms and conditions of the agreement will remain unchanged. 35 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Transportation ­ cont'd MBE/WBE PARTICIPATION: The consultant will continue to adhere to the established goal of 28.42% MBE and 7.12% WBE. AUDITS NOTED THE TIME EXTENSION. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 11/24/10 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Volunteers of America Chesapeake. AMOUNT OF MONEY AND SOURCE: $12,500.00 ­ 6000-617411-2303-248700-600000 BACKGROUND/EXPLANATION: Volunteers of America Chesapeake proposes to perform the scope of work to include the reuse of a 43,555 square foot industrial building for a Residential Re-Entry Center, including 16,590 square feet for housing for 150 residents at 4900 East Monument Street. Under the terms of this agreement, Volunteers of America Chesapeake will pay a one-time contribution of $12,500.00 to fund multimodal transportation improvements in the immediate vicinity of 4900 East Monument Street. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 11/24/10 Department of General Services - Developers' Agreements The Board is requested to approve and authorize execution of the various developers' agreements. DEVELOPER NO. AMOUNT 1. POPPLETON PARTNERS II, 1129 $354,783.00 LP The organization would like to install various utilities and services to its proposed new development bounded by Baltimore City block nos., 187, 188, 202 and 203. A performance bond in the amount of $354,783.00 has been issued to Poppleton Partners II, LP, which assumes 100% of the financial responsibility. 2. HTA DEVELOPMENT, LLC 1056 $ 28,705.00 The developer would like to install various utilities to its proposed construction located in the vicinity of 301 West Madison Street. A Performance Bond in the amount of $28,705.00 has been issued to HTA Development, LLC, which assumes 100% of the financial responsibility. The developers' agreements will allow the organizations to do their own installations, in accordance with Baltimore City standards. MBE/WBE PARTICIPATION: City funds will not be utilized for these projects; therefore, MBE/WBE participation is not applicable. (The developers' agreements have been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 11/24/10 Department of General Services ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the State Center, LLC., for Project PBE 10849, Redevelopment of Offices at Howard Street and Martin Luther King, Jr. Boulevard. The period of the agreement is effective upon Board approval for 180 days. AMOUNT OF MONEY AND SOURCE: $351,254.00 ­ 9916-913900-9197-910015-703032 BACKGROUND/EXPLANTION: The consultant will evaluate the technical, financial, and regulatory considerations in developing a Heating District as part of the project. The redevelopment will result in approximately 2,000,000 sq ft of office space, 250,000 sq ft of retail space, up to 1,500 residential units and over 350,000 sq ft of civic space. The City approved a PUD for the project. The Energy Office will use Federal funds to contract with the State-approved developer to evaluate the existing power plant to determine if a Heating District can be created. If feasible, this district will extend the benefits to surrounding neighborhoods and institutions. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE (The agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 11/24/10 Department of General Services ­ Agreement for Energy Performance Contracting, Phase II ­ Constellation-PBE 10820 ­ Baltimore Convention Center ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement for energy performance contracting phase II with Constellation Energy Projects & Services Group, Inc. The period of the agreement is effective upon the issuance of the Notice to Proceed and will remain in effect for 15 years. AMOUNT OF MONEY AND SOURCE: $530,949.00 ­ 2093-793240-7930-724001-301035 The total cost of the construction project is $530,949.00. The Baltimore Convention Center (BCC) will utilize existing funds from their capital budget to fully cover the project cost. This includes $505,665.00 of capital cost for equipment and work performed by Constellation Energy Projects & Services Group, Inc. and $25,283.00 for the Energy Office, and for the Department of General Services to manage performance and inspect quality of work during the period of design and construction. There will be $969,050.00 guaranteed savings over 15 years by reducing energy consumption and claiming BGE rebates through implementing the scope as proposed by Constellation Energy Projects & Services Group, Inc. BACKGROUND/EXPLANATION: On April 28, 2010, the Board approved Phase I ­ Energy Performance Contract with Constellation Energy Projects & Services Group, Inc. to provide a detailed energy audit and guaranteed savings program to reduce the City's energy consumption and maintenance costs at the BCC, Ballroom 400. 40 AGENDA BOARD OF ESTIMATES 11/24/10 Department of General Services ­ cont'd This agreement will provide for implemented Energy Conservation Measures 1A and Facility Improvement Measures 1A, guarantee the resultant savings, and provide maintenance for all installed equipment for the life of the contract, which is 15 years after the completion of construction. MBE/WBE PARTICIPATION: MBE: Hunt Consulting $328,431.00 65% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement for energy performance contracting phase II has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 11/24/10 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1727 N. Charles St. Bowling, Inc. Two roll-up awnings 16' x 1' one banner sign 8'x 2', two spot reflectors Annual Charge: $407.20 2. 1802 Eastern Ave. Ubaldina Montes Retain one flat sign 7' x 2' one spot reflector Annual Charge: $ 52.80 3. 1730 N. Charles St. Joy A. Martin Retain two flat signs 15' x 2' one cornice sign 5'x 1½' five gooseneck lamps Annual Charge: $379.20 42 AGENDA BOARD OF ESTIMATES 11/24/10 DGS ­ cont'd LOCATION APPLICANT PRIVILEGE/SIZE 4. 1711 Eastern Ave. Robert M. Klein One flat sign 7' x 2' Annual Charge: $ 35.20 5. 904 N. Charles St. Charles 900, LLC Outdoor seating 24.5' x 4' Annual Charge: $589.50 6. 509 S. Broadway Linda Lee Buck, Outdoor LLC seating 42' x 6' Annual Charge: $2,745.50 7. 1019 S. Charles St. 1019 South Three cornice Charles Street, signs two @ LLC 5'x 5', one @ 3' x 6' six spot reflectors Annual Charge: $211.20 8. 6102 Danville Ave. Frank D. Scarfield, One 4" conduit Sr. @ 4' per $3.50 linear ft. 6104 Danville Ave. " " One 4" conduit @ 4' per $3.50 linear ft. 6106 Danville Ave. " " One 4" conduit @ 4' per $3.50 linear ft. 6108 Danville Ave. " " One 4" conduit @ 4' per $3.50 linear ft. Annual Charge: $ 114.00 Since no protests were received, there were no objections to approval. 43 AGENDA BOARD OF ESTIMATES 11/24/10 Mayor's Office of Minority and ­ Expenditure of Funds Women-Owned Business Development ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the Baltimore Times, Inc. AMOUNT OF MONEY AND SOURCE: $1,500.00 ­ 1001-000000-1250-152802-603008 BACKGROUND/EXPLANTION: The Baltimore City Vendor Development Seminar will be advertised in The Baltimore Times, Inc. The Baltimore City Vendor Development Seminar series for Minority and Women Business will be advertised for eights weeks. The seminar series will be held on Mondays: November 1, 8, 15, 22, and 29, 2010 at the Small Business Resource Center. The Mayor's Office of Minority and Women-Owned Business Development and the Small Business Resource Center will host this seminar series. This seminar series will expose minority- owned and women-owned businesses to the proper policies, procedures and processes, including the law for conducting business with the City of Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 44 AGENDA BOARD OF ESTIMATES 11/24/10 Bureau of the Budget and ­ Fiscal 2012 Budget Calendar Management Research In accordance with Article VI, Section 2, of the Charter of Baltimore City (1996 Edition), the submitted schedule for preparing the Fiscal Year 2012 Budget is recommended for adoption by the Honorable Board. DATE ACTION 12/03/2010 Agency transmittal of final Outcome Budgeting operating budget proposals _________________________________________________________________ 03/23/2011 Transmittal of Department of Finance recommendations to Board of Estimates _________________________________________________________________ 03/30/2011 Board of Estimates reviews the Department of Finance recommendations through 04/06/2011 Hearings by Board of Estimates with City Council members, agency heads, and private citizens and associations _________________________________________________________________ 4/13/2011 Taxpayer's Night - 6:00 P.M. _________________________________________________________________ 04/20/2011 Board of Estimates adopts proposed Ordinance of Estimates _________________________________________________________________ 04/21/2011 Publication of copy of proposed Ordinance of Estimates in two daily Baltimore City newspapers 45 AGENDA BOARD OF ESTIMATES 11/24/10 Bureau of the Budget and ­ cont'd Management Research 05/02/2011 Introduction of proposed Ordinance of Estimates to City Council 05/03/2011 City Council review of proposed Ordinance of Estimates through City Council schedules public hearings 06/20/2011 Passage of Ordinance of Estimates for fiscal year ending June 30, 2012 _________________________________________________________________ 46 AGENDA BOARD OF ESTIMATES 11/24/10 Parking Authority for - Parking Facility Operations and Baltimore City (PABC) Management Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the parking facility operations and management agreements. The period of the agreement is July 1, 2010 through December 31, 2010. VENDOR FACILITY 1. REPUBLIC PARKING ARENA GARAGE 99 S. HOWARD STREET $201,014.00 - 2075-000000-5800-407200-603026 Maint. and Repair 54,000.00 - 2075-000000-5800-407200-603016 Mgmt. & Incentive 75,000.00 - 2075-000000-5800-407200-603038 Security $330,014.00 MBE: TGM, Inc. $22,000.00 38.11% AJ Stationers 2,454.00* 4.25%* $24,454.00 42.36% WBE: Herbert Electric Co. $ 9,000.00 15.59% Fitch Dustdown 1,299.00 2.25% $10,299.00 17.84% *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND THE VENDOR IN COMPLIANCE. 2. REPUBLIC PARKING REDWOOD STREET GARAGE 11 S. EUTAW STREET $152,422.00 - 2076-000000-2320-253900-603016 Maint. and Repair 21,000.00 - 2076-000000-2320-253900-603026 Mgmt. & Incentive 30,000.00 - 2076-000000-2320-253900-603038 Security $203,422.00 47 AGENDA BOARD OF ESTIMATES 11/24/10 PABC ­ cont'd MBE: TGM, Inc. $22,000.00 53.08% WBE: Herbert Electric, Co. $ 9,000.00 21.71% AJ Stationers 933.00 2.25% Fitch Dustdown See note below* 0 $ 9,933.00 23.96% *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND THE VENDOR IN COMPLIANCE. 3. LAZ PARKING MID-ATLANTIC MARRIOTT GARAGE LLC AND PMS PARKING INC. 405 W. LOMBARD STREET $162,204.00 - 2075-000000-5800-407000-603016 Maint. and Repair 26,687.00 - 2075-000000-5800-407000-603026 Mgmt. & Incentive 56,160.00 - 2075-000000-5800-407000-603038 Security $245,051.00 MBE: TGM, Inc. $ 2,280.00 5.38% G.E. Thompson 8,400.00 19.82% Admiral Elevator 17,734.00 41.85% $28,418.00 67.05% WBE: BFPE $ 5,400.00 12.74% Sign A Rama 2,150.00 5.07% Sue Ann's Office Supply 953.00* 2.25% $ 8,508.00 20.06% *Expenditures from non-manufacturing suppliers are limited to 25% of each MBE and WBE goal. Therefore, the amount allowed has been applied. MWBOO FOUND THE VENDOR IN COMPLIANCE. BACKGROUND/EXPLANATION: These six-month interim agreements will allow the Parking Authority to finalize the process of awarding a new agreement for the operation and management of the above listed garages. 48 AGENDA BOARD OF ESTIMATES 11/24/10 PABC ­ cont'd When the previous agreement expired on July 1, 2010, the PABC was without a contract for the operation of the above listed facilities. The vendors continued to provide quality management services and have been working with the PABC to maintain the services until a new contract is awarded. The PABC attempted to amend the previous agreements after they expired but was advised that amending the expired agreements was not possible, leading to new agreements submitted late for Board approval. APPROVED FOR FUNDS BY FINANCE AUDITS HAS REVIEWED AND HAS NO OBJECTION. (The parking facility operations and management agreements have been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 51 - 57 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 50 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Recreation and Parks 1. RP 10808, Woodberry Mirabile Construction $499,485.30 Park Improvements Co., Inc. MBE: Priority Construction Corp. $154,828.20 31.00% WBE: Hardscapes Construction, Inc. $ 34,908.00 7.00% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $188,000.00 9938-901749-9475 State Reserve Community Parks and Playgrounds FY08 315,000.00 9938-905793-9475 Rec. & Pks. Reserve 25th Series City Park Maintenance $503,000.00 --------------------- 9938-904749-9475 Active Community Parks and Playgrounds FY08 This transfer will provide funds to cover costs associated with the award of RP 10808, Woodberry Park Improvements, to Mirabile Construction Co., Inc. 51 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Water and Wastewater 3. WC 1168, Deer Creek Ulliman Schutte $23,320,000.00 Pumping Station Construction, LLC Improvements MWBOO SET GOALS OF 15% MBE AND 5% WBE. MBE: Hi-Mark Construction $3,498,000.00 15.00% Group, Inc. WBE: Roanne's Rigging & $1,166.000.00 5.00% Transfer Co., Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $11,203,223.70 9960-905727-9558 Counties Constr. Res. Deer Creek Pumping Station Improvements 19,579,176.30 " " Water Revenue Bonds $30,782,400.00 $ 2,332,000.00 ----------------- 9960-904727-9557-2 Extra Work 2,332,000.00 ----------------- 9960-904727-9557-3 Engineering 1,399,200.00 ----------------- 9960-904727-9557-5 Inspection 23,320,000.00 ----------------- 9960-904727-9557-6 Construction 1,399,200.00 ----------------- 9960-904727-9557-9 $30,782,400.00 Administration 52 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Water and Wastewater ­ cont'd TRANSFER OF FUNDS This transfer will provide funds to cover costs associated with the award WC 1168, Deer Creek Pumping Station Improvements. A LETTER OF PROTEST HAS BEEN RECEIVED FROM OBER, KALER, GRIMES & SHRIVER REPRESENTING THE WHITING-TURNER CONTRACTING COMPANY. CORRESPONDENCE HAS BEEN RECEIVED FROM ROBERT FULTON DASHIELL REPRESENTING ULLIMAN SCHUTTE CONSTRUCTION, LLC. A LETTER OF PROTEST HAS BEEN RECEIVED FROM FRU-CON CONSTRUCTION COMPANY. Bureau of Purchases 5. B50001546, Provide Associated Build- $ 461,556.00 Janitorial Services ing Maintenance for the Department of Co., Inc. General Services, Area A MBE: CJ Maintenance, Inc. $ 78,464.52 17.00% WBE: My Cleaning Service, $ 41,540.04 9.00% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 53 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 6. B50001547, Provide Associated Build- $ 388,032.00 Janitorial Services ing Maintenance for the Department of Co., Inc. General Services, Area B MBE: CJ Maintenance, Inc. $ 65,965.44 17.00% WBE: My Cleaning Service, $ 34,922.88 9.00% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 7. B50001548, Provide Associated Build- $ 408,924.00 Janitorial Services ing Maintenance for the Department of Co., Inc. General Services, Area C MBE: CJ Maintenance, Inc. $ 69,517.08 17.00% WBE: My Cleaning Service, $ 36,803.16 9.00% Inc. A LETTER OF PROTEST HAS BEEN RECEIVED FROM OFFIT/KURMAN, ATTORNEY AT LAW, ON BEHALF OF MULTICORP, INC. 8. B50001347, Occupational Mercy Medical $16,189,827.08 Health Clinic Services Center, Inc. MWBOO SET MBE GOALS AT 10% AND WBE GOALS AT 5% MBE: SPRC, LLC 0.40% Neo Technologies, Inc. 0.03% Walters Relocation, Inc. 1.53% Burs & Garrett Physical Therapy Assoc. 1.53% Dr. Cheung/OEM Advisor, LLC 0.40% 1 RGH Enterprises, Inc. 2.50% 6.39% 1 Not more than 25% of each MBE or WBE goal may be attained by expenditures to MBE/WBE suppliers who are not manufacturers: therefore, the maximum value allowed has been applied. 54 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases WBE: Professional Employment, Inc. 3.37% Flowers by Chris 0.25% 2 Nelson White System See note below Baltimore Fire Protection & Equipment 0.40% Sahara Communications 0.37% 4.39% MWBOO FOUND VENDOR IN NON-COMPLIANCE. THIS RECOMMENDED AWARD IS SUBJECT TO THE VENDOR COMING INTO MBE/WBE COMPLIANCE WITHIN 10 DAYS OF THE AWARD. 2 Nelson White System is not certified as a WBE with Baltimore City. 9. B50001596, Supply, $ 208,234.00 Delivery, and Installa- Category I tion of Furniture for American Office the Fallsway Housing Equipment, Inc. and Service Center Category II, IV, V MOI, Inc. Category III Maryland Correctional Enterprises Category VI Glover Equipment Sales Group, LLC Category VII Rudolph's Office Supply Maryland Correctional Enterprises MBE: Elite Office Installations, LLC 5% WBE: T. Shafer Services, LLC 2% 55 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases Rudolph's Office Supply MBE: Allen & Son Moving/Storage, Inc. 5% WBE: All-Pro Placement Service, Inc. 2% MWBOO FOUND MARYLAND CORRECTIONAL ENTERPRISES AND RUDOLPH'S OFFICE SUPPLY IN COMPLIANCE. MBE: TGI Installers 6% WBE: W-Cubed, LLC .038% MWBOO FOUND AMERICAN OFFICE, GLOVER EQUIPMENT, AND MOI, INC. IN NON-COMPLIANCE. THESE BIDDERS HAVE AGREED TO REMEDY THE ERRORS IN THEIR SUBMISSIONS AND COME INTO COMPLIANCE WITHIN TEN DAYS OF AN AWARD. 10. B50001610, Supply and P.J. & Company, $ 29,267.08 Deliver Lockers LLC MWBOO SET MBE AND WBE GOALS AT 0% 56 AGENDA BOARD OF ESTIMATES 11/24/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 11. B50001659, Pharmaceuti- Citizens Pharmacy $ 300,000.00 cals for the Fire Dept. Services MWBOO GRANTED A WAIVER. 12. B50001682, Traffic Power & Telephone $ 225,000.00 Signal Cable Supply Co. MWBOO GRANTED A WAIVER. 57 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 59 - 69 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 58 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Health Department Hourly Rate Amount 1. KILDIA CEPEDA $39.00 $ 8,424.00 Account: 4000-436111-3255-316200-601009 Ms. Cepeda will continue to work as a Family Caregiver Training Instructor for the National Family Caregivers Program. Her duties will include but are not limited to providing training and education classes for family caregivers, volunteers and grandparents of Hispanic ethnicity. She will maintain personal and confidential files. The period of the agreement is effective upon Board approval through September 30, 2011. 2. STEPHANIE S. REGENOLD $36.05 $28,119.00 Account: 5000-530010-3080-295000-601009 Ms. Regenold will continue to work as a Senior Health Advisor for the Bureau of Maternal and Infant Care. She will be responsible for analyzing epidemiologic data related to birth outcomes for improved program decision- making, preparing relevant materials for and actively participating in Fetal and Infant Mortality Review. The period of the agreement is effective upon Board approval through June 30, 2011. 59 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Health Department ­ cont'd Hourly Rate Amount 3. DONTE' WYLIE $15.00 $3,900.00 Account: 6000-627811-3080-294400-601009 4. ELIZABETH FERNANDEZ $15.00 $3,900.00 5. PRECIOUS ANN $15.00 $3,900.00 VENTURA FORTES Account: 6000-625211-3080-289400-601009 These individuals will continue to work as Youth Development Aides/Tutors for After-School Programs. Mr. Wylie will provide homework assistance, tutorial and college preparation assistance. He will provide individual instruction to participants with specific deficits in high level Math and English such as; Algebra, Geometry, Trigonometry, Calculus, and English I ­ IV. He will also maintain folders/records on individual students to assist in skill building, help build educational resources and update educational records quarterly, and participate in workshops. Ms. Fernandez and Ms. Fortes will assist teens with homework, plan and lead computer classes, provide mentoring services, and work with parents. The period of the agreement is effective upon Board approval through June 30, 2011. AMENDMENT TO AGREEMENT 6. LEONA L. TRUELOVE $35.00 $ 3,640.00 Account: 4000-493510-3040-657600-601009 On June 23, 2010, the Board approved the original agreement with Ms. Truelove, a retiree, to work as Program Administrator III for the Health Disparities, Cardiovascular Disease and Diabetes Program. The hourly rate of the agreement was $35.00 per hour for a maximum of 700 hours for a total of $24,500.00 for the period July 1, 2010 through June 30, 2011. 60 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Health Department ­ cont'd Hourly Rate Amount This amendment to agreement is necessary to provide additional services for the Cardiovascular Disease Prevention Program and increases the amount of the hours to 804 hours and the maximum contract amount to $28,140.00. All other terms and conditions remain unchanged. 7. a. Create the following three positions: 61252 ­ Community Health Educator II Grade 085 ($33,884.00 - $40,828.00) Job Nos. to be assigned by BBMR Cost: $4,728.00 ­ 1001-000000-4800-371500-601001 b. Reclassify the following position: Job No. 3022-48684 From: 61111 ­ Health Program Administrator I Grade 111 ($41,700.00 - $60,500.00) To: 61112 ­ Health Program Administrator II Grade 113 ($46,700.00 - $65,500.00) Costs: $ 51,574.00 - 1001-000000-3041-274000-601001 51,574.00 - 5000-521110-3040-278200-601001 51,574.00 - 5000-521110-3040-278201-601009 5,913.00 - 6000-623511-3041-268400-601001 $160,635.00 61 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Department of General Services (DGS) 8. Reclassify the following position: From: 52315 ­ Welder Supervisor Grade 088 ($38,175.00 - $46,251.00) Job No.: 1890-19898 To: 52115 ­ Automotive Maintenance Supervisor I Grade 090 ($41,438.00 - $50,364.00) Costs: $5,445.00 ­ 2030-000000-1890-189401-601001 9. Reclassify the following positions: a. From: 52341 ­ Machinist Grade 434 ($34,504.00 - $38,970.00) Job No.: 1890-19900 To: 52341 ­ Welder Grade 434 ($34,504.00 - $38,970.00) Abolish the following class: b. 52341 ­ Machinist Grade 434 ($34,504.00 - $38,970.00) There are no costs associated with this action. 62 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Law Department Hourly Rate Amount 10. ASHLEA HOWARD BROWN $32.00 $ 41,600.00 Account: 1001-000000-1762-608200-601009 Ms. Brown will continue to work as a Special Assistant Solicitor in the Law Department's Opinions and Advice Practice Division. She will provide legal services. The period of the agreement is January 1, 2011 through December 31, 2011. Police Department 11. SHEREE D. PETERSON $14.42 $30,000.00 Ms. Peterson, retiree, will serve as a Contract Service Specialist I in the Central Records Section, Validation Unit. She will be responsible for reviewing original NCIC entry, police report and supporting documents, contacting victims, complainant, court, individual and sources for follow-up, accessing local, state, and federal databases for information, updating records on local databases/NCIC to reflect changes and preparing police supplement reports. 12. JOSEPHINE V. KENNEDY $14.42 $30,000.00 Ms. Kennedy, retiree, will serve as a Contract Service Specialist I in the Inspection Section, District Court Liaison Office. She will be responsible for coordinating and assisting with scheduling court dates, contacting police officers for court appearances, and retrieving police reports, LIMS reports and drug analysis reports required for Assistant State's Attorney court dockets. 63 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Police Department Hourly Rate Amount 13. CHARLES WILLIAMS $14.42 $30,000.00 Mr. Williams, retiree, will serve as a Contract Service Specialist I in the Internal Investigation Division. He will be responsible for relating statistical analysis including identifying complaint trends, and mapping complaints. He will also prepare the weekly Citi-Stat package, monitor, correct, and modify ID databases and run weekly IAS-STAT meetings. 14. ESSEX R. WEAVER $14.42 $30,000.00 Mr. Weaver, retiree, will serve as a Contract Services Specialist I in the Property Section, Inventory Unit. He will be responsible for receiving property/evidence submission from police officers and lab personnel to ensure accuracy/completeness of paperwork and enter evidence into tracking system. He will release property for court and maintain chain of custody, release property to the public and document release into the computer. 15. DUANE A. JEFFERSON $14.42 $30,000.00 Mr. Jefferson, retiree, will serve as a Contract Services Specialist I for the Sex Offender Registry Unit. He will be responsible for registering convicted sex offenders under Megan's Law. He will be a liaison between the Police Department and other agencies. He will register offenders and update changes in their information. He will also be responsible for record keeping and field inquiries from other agencies regarding offenders. 16. JOHN D. RICE $14.42 $30,000.00 Mr. Rice, retiree, will serve as a Contract Specialist I, in the Property Section, Inventory Control Unit. He will be responsible for assisting with the inventory and the accountability of all Department equipment. Account: 1001-000000-2042-198100-601009 64 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Police Department 17. ANTHONY PAUL ARMETTA $14.42 $30,000.00 Account: 4000-468211-2022-693700-601009 Mr. Armetta will serve as an Administrator for the Baltimore's Offender Registry. He will be responsible for collecting court forms identifying gun offenders from court liaisons, entering information from court forms and gun offenders in the Gun Offender database, maintaining and updating the gun offender database, obtaining all appropriate information from gun offenders subject to the reporting requirements, verifying and updating information in the Gun Offender Database using CJIS, JIS and other criminal justice information systems, and providing timely information for the Gun Trace Task Force for enforcement and follow-up. The period of the agreement is January 1, 2011 through December 31, 2011. On January 3, 1996, the Board approved a waiver of Administrative Manual Policy AM 212-1, which allowed the Baltimore Police Department to hire retired police officers as contract employees. The period of the agreement is effective upon Board approval for one year 18. Create the following class: a. 52725 ­ Aviation Mechanic Supervisor Grade 120 ($64,800.00 - $91,100.00) Create the following one position: b. 52725 ­ Aviation Mechanic Supervisor Grade 120 ($64,800.00 - $91,100.00) Job No. to be assigned by BBMR Cost: $0.00 - 1001-000000-6400-643100-601001 65 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Bureau of Solid Waste 19. MAXINE ERLWEIN $24.55 $45,000.00 Account: 1001-000000-5132-385800-601009 Ms. Erlwein will work as a Grant Administrator. Her duties will include, but are not limited to coordinating all Bureau of Solid Waste grant activities including overseeing contracts with third parties involved in the CDBG grants. She will also provide periodic project progress reports, monitoring program budget, alerting the Bureau Head when problems arise, maintaining project files and filing quarterly reports as required under the terms of the grants. The period of the agreement is effective upon Board approval for one year. Department of Transportation 20. PAULA POLLACK $20.00 $22,869.60 Account: 3001-000000-2301-249300-601009 Ms. Pollack, a retiree will work as a Special Contract Administrator. She will be responsible for performing in- depth audits on completed construction contracts, check to see that all contractors adhered to all applicable local, state and federal guidelines in all contracts. Ms. Pollack will also review Extra Work Orders, contract specifications, plans, Inspector's Daily Reports and Time Charges for compliance, and act as a liaison between the Contractor and the Department to resolve quantity disputes. The period of the agreement is effective upon Board approval for one year. 66 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Employees' Retirement System (ERS) 21. JOANNE PASCOE $26.11 $31,327.00 Account: 6000-604008-1520-169600-601009 Ms. Pascoe, retiree, will work as a Special Benefits Analyst. She will be responsible for assisting in documenting Employees' Retirement System processes, calculations and systems, training entry-level benefit analysts in the processing of applications for ERS service, disability and death benefits. The period of the agreement is January 23, 2011 through December 31, 2011. Mayor's Office of Human Services 22. Create the following one position: 00419 ­ Homeless Program Coordinator Grade 088 ($38,175.00 - $46,251.00) Job No. to be assigned by BBMR Cost: $55,792.00 ­ 6000-685211-3573-327200-601001 Department of Finance, Bureau of Accounting and Payroll Services 23. Reclassify the following position: From: 33213 ­ Office Assistant III Grade 078 ($27,410.00 - $31,609.00) Job No. 1424-12421 To: 33501 ­ Purchasing Assistant Grade 081 ($29,630.00 - $35,104.00) Costs: $1,123.64 ­ 2073-000000-1424-160800-601001 67 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Department of Finance 24. Reclassify the following vacant position: From: 33591 ­ Inventory and Purchasing Administration Manager Grade 118 ($58,800.00 - $83,800.00) To: 31102 ­ Administrative Officer II Grade 115 ($51,000.00 - $72,200.00) Costs: ($12,487.40) ­ 1001-000000-1441-161800-601001 Fire Department 25. Transfer the following four positions: a. Job No. 2101-47124 10212 ­ Fire Command Staff I Grade 964 ($92,000.00 - $111,500.00) From: 1001-000000-2101-225900-601061 To: 1001-000000-2112-226000-601061 b. Job No. 3191-13748 41210 ­ Fire Fighter/Paramedic Grade 312 ($34,459.00 - $54,994.00) From: 1001-000000-3191-308700-601061 To: 1001-000000-2111-226100-601061 c. Job No. 3191-13380 41210 ­ Fire Fighter/Paramedic Grade 312 ($34,459.00 - $54,994.00) From: 1001-000000-3191-308700-601061 To: 1001-000000-2111-225900-601061 68 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL d. Job No. 3191-13619 41210 - Fire Fighter/Paramedic Grade 312 ($34,459.00 - $54,994.00) From: 1001-000000-3191-308700-601061 To: 1001-000000-2111-225900-601061 There are no costs associated with the transfer between budget accounts. Hourly Rate Amount State's Attorney's Office 26. CAROLYN L. SALLEY $25.88 $44,788.00 Account: 1001-000000-1150-117900-601009 Ms. Salley, a retiree, will work as an Investigator. Her duties will include, but not be limited to researching the whereabouts of and locating parties relevant to prosecution of cases, providing location information to attorneys and the Warrant Apprehension Task Force so that arrests can be made. She will also provide witnesses and victims with status and trial date information. The period of the agreement is December 16, 2010 through December 15, 2011. 69 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. HEYWARD INCORPORATED OF VIRGINIA, INC. $14,309.00 Only Bid Solicitation No. 07000 ­ Settling Tank Parts ­ Department of Public Works ­ Req. No. R559849 The price is considered fair and reasonable. 2. MARYLAND FIRE EQUIPMENT CO. $ 8,221.00 Low Bid Solicitation No. B50001709 ­ Hazmat Leak Kits ­ Fire Department ­ Req. No. R559624 3. TANEN HAT COMPANY $10,050.00 Selected Source Solicitation No. 06000 ­ Dress Uniform Caps ­ Fire Department ­ Req. No. R561172 The requested model is currently being used throughout the Fire Department and the agency desires to maintain uniformity. The prices offered are considered fair and reasonable. 4. NATIONAL CAPITAL INDUSTRIES, INC. $21,000.00 Low Bid Solicitation No. B50001706 ­ Construction Roll-Up Signs - Department of Transportation ­ Req. No. R554038 The period of the award is November 17, 2010 through November 16, 2011. 5. MILL SUPPLY COMPANY, INC. $ 5,415.00 Only Bid Solicitation No. 07000 ­ Solenoid Valves ­ Department of Public Works ­ Req. No. R561577 The price is considered fair and reasonable. 6. MM&P MATES PROGRAM D/B/A MARITIME INSTITUTE OF TECHNOLOGY $6,900.00 Low Bid Solicitation No. 07000 ­ Rental Conference Room Space and Food ­ Mayor's Office of Employment Development ­ Req. No. R557172 70 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. PREFERRED CLEANING, INC. $10,800.00 Low Bid Solicitation No. B50001669 ­ Janitorial Services ­ Enoch Pratt Free Library ­ Req. No. R558489 The period of the award is December 1, 2010 through November 30, 2011 with three 1-year renewal options. 8. MOORE MEDICAL, LLC $ 6,607.95 Low Bid Solicitation No. 07000 ­ Rabavert Vaccine ­ Health Department ­ Req. No. R556999 9. ATLANTIC MACHINERY, Sole Source/ INC. $20,000.00 Agreement Solicitation No. 08000 ­ CUES Camera Repair ­ Department of Public Works ­ Req. No. R552881 The Board is requested to approve and authorize execution of an agreement with Atlantic Machinery, Inc. The period of the agreement is effective upon Board approval for one-year with two 1-year renewal options. The vendor is the sole source of replacement parts and repairs for cameras used by the Department of Public Works. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 71 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. MEIER DIESEL FILTER, INC., d/b/a WARD DIESEL FILTER Sole Source/ SYSTEMS $120,000.00 Agreement Solicitation No. 08000 ­ OEM Parts and Service for Ward Diesel Filters ­ Department of General Services ­ Req. No. R554358 The Board is requested to approve and authorize execution of an agreement with Meier Diesel Filter, Inc. d/b/a Ward Diesel Filter Systems. The period of the agreement is effective upon Board approval for three years, with two 1-year renewal options. The vendor is the manufacturer and sole distributor of the Ward Diesel filtration systems required by the City's fleet. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 11. ATLANTIC TACTICAL $110,553.80 Sole Source Solicitation No. 08000 ­ Tactical Body Armor for SWAT ­ Police Department ­ Req. No. R561384 The requested armor model is currently in use by the Police Department's SWAT Team and is needed to maintain uniformity of equipment and training. The vendor is the manufacturer's sole state-wide distributor of this product. Pricing is considered fair and reasonable in comparison to existing regional contracts. 72 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. FERGUSON ENTERPRISES INC. Sole Source/ d/b/a FRISCHKORN INC. $100,000.00 Agreement Solicitation No. 08000 ­ Chesterton Mechanical Seals ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. Various The Board is requested to approve and authorize execution of an agreement with Ferguson Enterprises, Inc. d/b/a Frischkorn, Inc. The period of the agreement is effective upon Board approval for three years with one 2-year renewal option. The vendor is the manufacturer's sole authorized source of these products which must be compatible with currently installed equipment. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 73 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. IRVIN H. HAHN CO. INC. $125,000.00 Renewal Solicitation No. B50000784 ­ Police Badges and Insignias ­ Police Department ­ Req. Nos. Various On December 15, 2008, the Board approved the initial award in the amount of $125,000.00. The award contained two 1-year renewal options at the sole discretion of the City. This renewal in the amount of $125,000.00, for the period December 16, 2010 through December 15, 2012, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 14. PL CUSTOM BODY & EQUIPMENT CO., INC. $ 36,369.51 Renewal Solicitation No. 08000 ­ O.E.M. Parts and Service for PL Custom Equipment ­ Department of General Services ­ Req. Nos. Various On March 19, 2008, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year renewal options at the sole discretion of the City. This renewal in the amount of $36,369.51 is for the period March 12, 2011 through March 11, 2012, with one 1-year renewal option remaining. 15. HD SUPPLY WATERWORKS, LTD $ 0.00 Renewal Solicitation No. B50000304 ­ Multi-Size Fire Hydrants ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. Nos. Various On February 6, 2008, the Board approved the initial award in the amount of $500,000.00. The award contained renewal options at the sole discretion of the City. Subsequent actions have been approved. This is the final 1-year renewal for the period January 29, 2011 through January 30, 2012. MWBOO GRANTED A WAIVER. 74 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. WASTE MANAGEMENT RECYCLING AMERICA Revenue Contract Renewal Solicitation No. B50000103 ­ Single Stream Recycling ­ Department of Public Works, Bureau of Solid Waste ­ Req. Nos. Various On November 7, 2007, the Board approved the initial award. The award contained three 1-year renewal options at the sole discretion of the City. Subsequent actions have been approved. This is the final renewal for the period January 8, 2011 through January 7, 2012. 17. ATLANTIC TACTICAL, INC. $120,000.00 Renewal Solicitation No. B5000729 ­ Police Duty Belts and Accessories ­ Police Department ­ P.O. No. P505340 On January 21, 2009, the Board approved the initial award in the amount of $117,951.00. Subsequent actions were approved. This is the second of four one-year renewal options. The renewal is for the period December 31, 2010 through December 30, 2011. MWBOO GRANTED A WAIVER. 18. SUBSURBAN SALES & RENTAL, $ 50,000.00 Extension INC. MILL SUPPLY INC. 100,000.00 Extension $150,000.00 Solicitation BP 05087 ­ Hand and Power Tools ­ Agencies Various ­ P.O. Nos. P501370, P501381, & P501376 On January 12, 2005, the Board approved the initial award in the amount of $350,000.00. Subsequent actions were approved. This is a three-month extension to allow time to re-bid this requirement. The period of the agreement is December 31, 2010 through March 31, 2011. MWBOO GRANTED A WAIVER. 75 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 19. DEPENDABLE RELIABLE SERVICE $ 21,300.00 PERSONAL TOUCH HOME AIDES OF BALTIMORE, INC. 26,000.00 PB HEALTH HOME CARE AGENCY, INC. 20,250.00 $ 67,550.00 Extension Solicitation No. B50000747 ­ Provide In-home Personal Care/Homemaker Services ­ Commission on Aging and Retirement Education (CARE) ­ P.O. Nos. P510613, P510614, P510684 On November 26, 2008, the Board approved the original award in the amount of $505,000.00. On April 7, 2010, the Board approved an increase in the amount of $232,057.00. This extension, in the amount of $67,550.00, is requested pending the exercise of the remaining renewal options to allow CARE time to reassess how this contract will be administered. The period of the original award is November 26, 2008 through November 26, 2010, with two one-year renewal options remaining after this requested action. The period of the extension is November 26, 2010 through March 1, 2011. MWBOO GRANTED A WAIVER. 20. INTERNATIONAL SALT CO., LLC $ 0.00 Renewal Solicitation No. B50000222 ­ Furnish and Deliver Salt - Departments ­ Various ­ Req. Nos. Various On February 6, 2008, the Board approved the original award in the amount of $1,000,000.00. The award contained an option to renew at the sole discretion of the City. Subsequent actions were approved. This no cost renewal is the final one-year renewal option. The period of the renewal is January 29, 2011 through January 28, 2012. MBE: L&J Construction Services, Inc. 5% WBE: Morgan Construction Services, 2% Inc. MWBOO FOUND THE VENDOR IN COMPLIANCE. 76 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 21. COMCAST BUSINESS SERVICES $ 10,873.20 Ratification 21,746.40 Award $ 32,619.60 Solicitation No. 06000 ­ Internet Service ­ Fire Department ­ Req. No. R556272 The requested service is currently installed in the City's fire stations. The Department desires to maintain uniformity in the services. The vendor is the provider's sole distributor in Maryland. A ratification is needed to cover services ordered by the Department prior to submitting a requisition and to cover the period during which the requisition was processed to an award recommendation. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 22. BALTIMORE GAS AND Sole Source/ ELECTRIC CO. $2,100,000.00 Agreement Solicitation No. 08000 ­ Requirements for Street Lights Rehabilitation ­ Department of Transportation ­ Req. No. R556430 The Board is requested to approve and authorize execution of an agreement with Baltimore Gas and Electric Co. (BGE). The period of the agreement is November 5, 2010 through November 4, 2011. The BGE has a proprietary obligation to provide designated services and no other company is able to provide them at this time. The prices are set in accordance with the Retail Electric Service Tariff approved by the Maryland Public Service Commission. 77 AGENDA BOARD OF ESTIMATES 11/24/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d) (i) of the City Charter, the procurement of this service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) Bureau of General Services 23. CB FlOORING, INC. $ 8,788.00 Low Bid IC 541 ­ Installation of Fritz Marble Tile for the 1st Floor Rear Hallway, 100 N. Holliday Street 24. COLOSSAL CONTRACTORS, INC. $ 5,950.00 Low bid IC 540 ­ Exterior Painting for Engine 31, 3123 Greenmount Avenue 78 AGENDA BOARD OF ESTIMATES 11/24/10 Bureau of Water and Wastewater ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to the agreement for Project No. 1096K, Engineering Support Services with KCI Technologies, Inc. (KCI). AMOUNT OF MONEY AND SOURCE: $248,347.73 ­ 9956-904531-9551-900020-703032 BACKGROUND/EXPLANATION: On June 17, 2009, the Board approved the agreement with KCI to provide engineering support services to the Utility Geographic Information Systems (GIS). The City desires to continue providing engineering support services for the wastewater, water and including storm-water features that were revised by the Consent Decree work and geographic information systems features. The KCI will continue providing engineer support services for the utility GIS. The consultant was approved by the Architectural and Engineering Awards Commission. MBE: GeographIT $34,745.74 13.99% WBE: Mercado Consultants $32,343.15 13.02% WBE: JK Data Consultants, $22,423.75 9.03% Inc. MWBOO FOUND THE VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment to the agreement has been approved by the Law Department as to form and legal sufficiency.) 79 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 81 - 84 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 80 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Department of General Services 1. JAMES M. FRASER $57.00 $71,250.00 Account: 9916-903158-9197-900000-703009 The Board is requested to approve and authorize execution of an employment agreement with Mr. James M. Fraser to provide engineering and infrastructure project coordination for Property Management and Permit Processing Section in the Design and Construction Division of the Department of General Services. The term of the agreement is one year, effective upon the Board approval. The Department of General Services (DGS) is requesting to hire Mr. Fraser because of his extensive experience working with right of way protocol and practices and his broad range of expertise in utility/roadway trench restoration requirements and construction practices. In addition to his Master's degree in Business Administration with a concentration in Environmental Engineering, he is LEED accredited with experience in Real Estate Development, Real Estate Finance, Land Development, Permit Processing, Civil and Environmental Engineering and Project Management data base development. The Department experienced significant difficulty recruiting an engineer with a broad technical background utilizing cutting edge techniques in the engineering field. The Department currently does not have this broad level of expertise internally. The services provided by Mr. Fraser will enable the DGS to efficiently facilitate and coordinate all infrastructure projects within the public right-of-way. He will coordinate and restructure the existing units of the Section into a cohesive working environment to integrate autonomy of internal processes. Mr. Fraser will be specifically tasked with addressing the geographical and temporal construction conflicts between the various utilities (gas, water, sewer, storm drain, electric, steam and cool water), road and bridge work enabling the City to expedite the completion of projects in a timely manner, eliminate duplication of review, and avoiding cost overruns. 81 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Department of General Services ­ cont'd This position's duties encompass the criteria for several different specialty classifications because the role is multifaceted. Mr. Fraser will develop and implement throughout the Real Property Engineering and Management Section new, real-time, interactive, web-based information systems for the communication and coordination of infrastructure construction and traffic control, interagency conflict resolution is a must at this early stage of the City's new business model. This role is a new one in the industry and results from dramatic advances in information sharing technology. Mr. Fraser's background bridges the engineering, information technology and construction fields that will enable him to deliver on the demands of the position. A consultant currently performs much of this work to assist the current Engineering and Property managers who do not possess the necessary range of knowledge or skills to perform this necessary restructuring and implementation. However, the consultant is not experienced with the information technology enough to make full use of the tool and is a costly option. By comparison, the City stands to save money by eliminating the consultant support. This is a critical mission and saves the City hundreds of thousands of investment dollars from not trenching newly paved roads by utility construction due to poorly communicated construction scheduling times. The Department will be creating a classification and permanent position in FY 12 and it will be filled through the City's open recruitment and competitive interview process. 82 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Department of General Services ­ cont'd 2. LAURIE I. ANSLEY $40.91 $75,000.00 Account No. 9916-903845-9197-910098-703009 The Board is requested to approve and authorize execution of an employment agreement with Ms. Laurie I. Ansley to provide architectural and construction project management and services for the Design and Construction Division of the Department of General Services. The term of the agreement is one year, effective upon the Board approval. The Department of General Services (DGS) is requesting to hire Ms. Ansley because of her extensive experience in working with complex architectural and construction projects management, and expertise in master planning and use programming. Ms. Ansley's national certification in planning and project management through the National Charrette Institute includes a high level of education in data management and project planning and organization. Her background indicates a strong concentration in establishing work flow processes and database systems for complex and multiple architectural design and construction projects throughout Maryland and Virginia. The services provided by Ms. Ansley will provide the DGS with efficient management of multiple, specialized architectural design and construction projects and master planning to save money and time in this process. In addition to her Bachelor's degree in Architecture, she is LEED certified, which is critical to the DGS' future goal of defining and creating green energy designs and construction in both existing and new City buildings. 83 AGENDA BOARD OF ESTIMATES 11/24/10 PERSONNEL Hourly Rate Amount Department of General Services ­ cont'd Greater design review and cost and schedule control is needed in the area of construction contract administration in the DGS as a whole. With the Department changing the entire way it is managing its facility portfolio ­ away from property management to asset management ­ it is critical to have efficient, well-established business processes from the design phase through the construction phase and into final commissioning. Solid development and thorough review of project plans and specifications are essential in order to meet required design and construction deadlines and avoid cost overruns. Ms. Ansley's background and experience will serve the City well by creating electronic tracking of all design and construction projects, monitoring and oversight of the database and establishing specific architectural design and construction project specifications to support and maintain this process. This will allow the DGS to provide much improved feedback to other agencies and clients for which we are performing projects and utilizing their funds. With the tremendous increase in volume of work in the Capital construction program, it is critical to have these processes established immediately. The current staffing is not able to support the new and expanded mission of the Department and in fact, the DGS must establish it's own Contract Administration Section to support itself for these very reasons. The Department will be addressing this need in FY 12 by requesting to create 3 new positions in pending personnel actions. These will staff the new Contract Administration Section, whose duties are currently being performed by Department of Public Works as a support service to the Department of General Services. These actions are a continuing part of creating the new Department and its own administrative, fiscal, human resources and support staff so that it becomes completely independent of DPW. The creation of the new Department of General Services was mandated under the administration of Mayor Sheila Dixon and is supported by the existing administration of Mayor Stephanie Rawlings-Blake. 84 AGENDA BOARD OF ESTIMATES 11/24/10 PROPOSAL AND SPECIFICATIONS Department of - RP 10821 Cloverdale Basket- Recreation and Parks ball Court Improvements and Field House Renovations BIDS TO BE RECV'D: 12/22/2010 BIDS TO BE OPENED: 12/22/2010 Department of General Services - PB 09829R, Elevator Upgrade and Modernization at Court- house East - 111 North Calvert Street BIDS TO BE RECV'D: 12/22/2010 BIDS TO BE OPENED: 12/22/2010 Bureau of Water and Wastewater ­ SC 871R - Improvements to Herring Run Interceptors ­ Phase I - from Argonne Drive to 675 Feet Southeast of Harford Road BIDS TO BE RECV'D: 1/12/2011 BIDS TO BE OPENED: 1/12/2011 Bureau of Water and Wastewater ­ SC 894 - Cleaning of Outfall Sewershed 99-Inch and Outfall Interceptor (from North Bond Street to 6300 Block of East Lombard Street) BIDS TO BE RECV'D: 1/12/2011 BIDS TO BE OPENED: 1/12/2011 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 85