NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ NOVEMBER 10, 2010 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Argetakis, J. A. Contracting $ 792,000.00 Company, Inc. Fallsway Construction, Co., LLC $ 2,529,000.00 General Paving & Contracting, Inc. $ 5,373,000.00 Molina Construction, Inc. $ 3,879,000.00 Professional, LLC $ 1,500,000.00 Schemm Electric Co., Inc. $ 8,000,000.00 Sunryse Construction Services, Inc. $ 8,000,000.00 & Affiliates T&P Contractors, Inc. $ 2,403,000.00 Video Pipe Services, Inc. $ 47,232,000.00 Wagman, G.A. & F.C., Inc. $ 344,700,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Fredrick Ward Associates, Inc. Architect, Landscape Architect, Engineer, Survey MCS Consulting, Inc. Engineer AGENDA BOARD OF ESTIMATES 11/10/10 Law Department ­ Claim Settlement The Board is requested to approve and authorize execution of the General Release in the settlement of the below listed claim. The settlement has been reviewed and approved by the Settlement Committee of the Law Department. 1. Kenyatta Kennedy v. Mayor and $38,500.00 City Council of Baltimore Account: 2036-000000-1750-177999-603070 (The general release has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 11/10/10 Mayor's Office of ­ Amendment No. 1 to Frequency Information Technology Reconfiguration Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to frequency reconfiguration agreement with Nextel Communications of the Mid-Atlantic, Inc. (Nextel). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 16, 2009 the Board approved a frequency reconfiguration agreement with Nextel. The period of the agreement was for 660 days. This amendment provides for payment from Nextel to the City in lieu of certain re-banding efforts that are being accomplished and funded by another City project. The agreement represents the scope of work and responsibilities. The City will be reimbursed for all related expenses identified and costs incurred by other contractors will also be covered by Nextel. APPROVED FOR FUNDS BY FINANCE (The amendment no. 1 to frequency reconfiguration agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 11/10/10 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011, unless otherwise indicated. ADULT DAY CARE SERVICES AGREEMENTS 1. KESWICK MULTI-CARE CENTER $22,000.00 2. PROVIDENCE ADULT DAY CARE $ 8,640.00 CENTER, INC. 3. THE LEAGUE FOR PEOPLE WITH $22,000.00 DISABILITIES, INC./THE LEAGUE ADULT DAY CARE SERVICES FOR SENIORS 4. TODAY'S CARE AND FAMILY $18,320.00 SERVICES, INC. Account: 4000-433311-3254-316200-603051 The above-listed organizations will provide adult medical day care services to ill, frail or disabled elderly persons who are eligible to receive Office of Health Services' grant funding from the City. Each service provider will develop an appropriate care plan per recipient in accordance with policies as specified in COMAR 10.12.04, Day Care for the Elderly and Medically Handicapped Adults, and COMAR 10.09.07, Medical Care Program. 5. UNIVERSITY OF MARYLAND, $25,000.00 BALTIMORE (UMB) Account: 4000-422711-3080-294088-603051 The UMB will provide reproductive health services to the uninsured and underinsured citizens of Baltimore City at the Adolescent and Young Adult Medicine Clinic. 4 AGENDA BOARD OF ESTIMATES 11/10/10 Health Department ­ cont'd 6. RONA MARTIYAN $ 39,479.00 Account: 4000-432911-3024-268400-603018 Ms. Martiyan, a Registered Dietitian, will provide consul- tation services, nutrition monitoring, training and related administrative services for the Baltimore City Health Department (BCHD). These services will be provided to over 4,000 seniors in 60+ congregate nutrition sites in the City and other BCHD programs. Her duties will include follow-up and referral services associated with nutritional screenings of clients. She will also analyze and evaluate nutritional educational materials, and related services. The period of the agreement is October 1, 2010 through September 30, 2011. MWBOO GRANTED A WAIVER. The agreements are late because the transition between the Commission on Aging and Retirement Education and the Health Department required more time than anticipated. SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP) 7. ECHO HOUSE MULTI SERVICE CENTER, INC. $ 0.00 The organization will serve as host agency for the SCSEP. This program provides part-time work experience or volunteer service opportunities for persons, aged 55 years or older, with no upper age limitation. The placement of Senior Citizen Aides in non-profit or governmental agencies will allow those agencies to provide services that would otherwise not be available because of the lack of funds. The period of the agreement is October 1, 2010 through September 30, 2011. 5 AGENDA BOARD OF ESTIMATES 11/10/10 Health Dept. ­ cont'd The agreement (item no. 7) is late because it was recently returned from the provider. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT FOR ITEM NO. 6) AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Recreation and Parks ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding with The Friends of Patterson Park, Inc. The period of the memorandum of understanding is effective upon Board approval for three years. AMOUNT OF MONEY AND SOURCE: $25,000.00 ­ 5000-577709-5050-545000-607001 BACKGROUND/EXPLANATION: The Friends of Patterson Park, Inc. is a non-profit organization that is committed to promoting public interest in Patterson Park's historic, educational, cultural, recreational, and natural assets. Under this memorandum of understanding, the organization will provide an annual grant to further the goals of sustaining, maintaining and promoting the Patterson Park Pagoda and Historic Marble Fountain, as well as stewardship provided by the Friends of Patterson Park, Inc. through community and youth recreational programming. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 11/10/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfer of Funds listed on the following page: 9 In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 8 AGENDA BOARD OF ESTIMATES 11/10/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 1. $200,000.00 9916-901710-9194 9916-910710-9197 Gen. Fund Reserve ­ Northwood Active ­ North- Little League wood Little Fields Renovation League Fields Renovation This transfer will provide funds to cover costs associated with renovating the Northwood Baseball fields. 9 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Housing and ­ Local Government Resolutions Community Development (DHCD) The Board is requested to approve and authorize execution of the local government resolutions. The following organizations are applying to the State of Mary- land's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to these programs for funding. Organization Amount 1. SANDTOWN HABITAT FOR HUMANITY, INC. $ 50,000.00 CITCP The Sandtown Habitat for Humanity, Inc., located at 1300 N. Fulton Avenue proposes the 2011 10-Unit Homeownership Project. The project will provide safe, decent, affordable housing for low and very-low income families in the 15- block focus area of the Sandtown-Winchester neighborhood in West Baltimore. Since 1989, Sandtown Habitat for Humanity, Inc. has completed 280 homes. Approximately 80 vacant properties remain in the focus area and several hundred within the Sandtown-Winchester neighborhood. The purpose of Sandtown Habitat for Humanity, Inc., is to rebuild the vacant housing in Sandtown, increase homeownership and improve the health and stabilization of the community. Sandtown Habitat for Humanity, Inc., works on two fronts: first by constructing or rehabilitating homes to be purchased by low and very low-income families and second by changing conditions which foster poverty and despair. 2. CIVIC WORKS, INC. $ 35,000.00 CITCP The Civic Works, Inc., located at 2701 St. Lo Drive, proposes the REACH! Partnership School Project. The project is a Baltimore City Transformation School located in Northeast Baltimore's Clifton Park, 2801 St. Lo Drive. The school serves 500 middle and high school students. 10 AGENDA BOARD OF ESTIMATES 11/10/10 DHCD ­ cont'd The REACH! partnership project believes that all children deserve options and can maximize their success by learning a marketable trade/skill while still pursuing college. Students complete a college preparatory curriculum and graduate with training and industry-recognized certifications for healthcare or construction jobs. Civic Works, Inc. was founded in 1993 with the mission to build a future for Baltimore's youth through community services and skills development. Civic Works, Inc. operates educational, community improvement, and green programs. Every year, over 200 Civic works Americorps members, tutors and mentor students build community parks and gardens, help homeowners conserve energy, recruit volunteers, grow food for low-income residents, rehabilitate abandoned houses, involve parents in Baltimore City Schools, and make homes safer for older adults. A group of dedicated nonprofit organizations, educational institutions and local employers create opportunities for students to engage in authentic learning through community service, field trips, guest speakers, mentoring, job shadowing, internships, and apprenticeships. AmeriCorps members serve as Advocates for students in building relationships with students and families, tutoring at the school's mandatory summer and after-school programs, and assisting teachers. 3. DRUID HEIGHTS COMMUNITY DEVELOPMENT $100,000.00 CORPORATION CITCP The Druid Heights Community Development Corporation, located at 2140 McCulloh Street, proposes the 2101-2111 Pennsylvania Avenue Development Project. The project will redevelop and renovate the vacant properties into a restaurant/cultural arts venue, interactive Negro Baseball League Museum, business incubator office, and retail space. The project will have an immediate economic impact on the Druid Heights and Upton Urban Renewal Areas. 11 AGENDA BOARD OF ESTIMATES 11/10/10 DHCD ­ cont'd The completion of the project will provide the "Pennsylvania Avenue Historical District" with an anchor to support future development of small businesses, arts and cultural venues along "The Avenue" business district. In addition, the project will provide employment, educational, and historic preservation opportunities. 4. JOBS, HOUSING & RECOVERY, INC. (JHR) $ 20,000.00 CITCP The JHR, located at 2113 E. Oliver Street, proposes the JHR Lighthouse Community Expansion Project. The JHR has applied to the United States Department of Housing and Urban Development for a grant to expand the program by 16 residential beds located in four 3-bedroom townhouses and one 4-bedroom apartment located at 339 Bloom Street. The project will enable the JHR to provide permanent housing for 16 ­ 20 men who are recovering from addictions and other disabilities. The funding will be used to assist with the operating costs of the project and will enable the JHR to expand the donor- base for fundraising purposes to include local businesses. 5. ROBERTA'S HOUSE, INC. $ 50,000.00 CITCP The Roberta's House, Inc., located at 1900 North Broadway, Suite 101, proposes the RH Capital and Operational Development Project. The development will be a new facility located at the intersection of East North Avenue (four abandoned row-house structures, 922 to 928 E. North Avenue) and Cecil Avenue across the street from the Greenmount Cemetery in the Greenmount East/Barclay-Midway community of East Baltimore. 12 AGENDA BOARD OF ESTIMATES 11/10/10 DHCD/BHS The structures will be demolished and preliminary plans propose a three-story with basement steel framed building with an exterior skin of masonry and insulated panels. The building will be a green facility with active solar heating technology, as well as a number of passive energy considerations. Also, the building will have a lower basement level and ground floor elevation to accommodate accessibility by people with ambulatory or other impediments. The building will be a family grief support center for at least 500 urban families annually from East and West Baltimore who seek bereavement support and/or are referred by other agencies. The design will include a large family gathering area, a game room, an expression room, conference rooms, offices, and a resource library for families, students and practitioners. 6. PROJECT PLASE, INC. $ 50,000.00 CITCP Project PLASE, Inc., located at 1814 Maryland Avenue, proposes the Project PLASE Transitional and Permanent Housing Project. The project will continue the transitional and permanent housing programs, which provide a continuum of care addressing the special physical, mental, and emotional needs of the clients. The project's goal is to achieve housing stability and eliminate any reoccurrence of homelessness. Project PLASE's three transitional housing facilities provide adult men and women with a safe place to address underlying problems contributing to homelessness so that clients will have improved health and move into permanent housing. Residents in the permanent supportive housing program continue to receive individually tailored support from dedicated counselors to prevent relapsing into homelessness. Permanent housing options administered by Project PLASE include the Shelter + Care Program, Single Resident Occupancy Units, and the Calverton Apartments. Project PLASE is well connected with Baltimore's network of housing and services, and actively connects the residents with the necessary housing services. 13 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Housing and ­ Agreements Community Development The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011. 1. EMPIRE HOMES OF MARYLAND, INC. $85,500.00 Account: 2089-208911-5930-430561-603051 Under the terms of this agreement, Community Development Block Grant funds will be used to support costs associated with acquiring, rehabilitating, and leasing properties as low and moderate-income rental housing, particularly for non-elderly disabled individuals. FOR FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $26,200.00, AS FOLLOWS: MBE: $3,930.00 WBE: $1,310.00 2. BROOKLYN AND CURTIS BAY COALITION, INC. $39,805.00 (BCBC) Accounts: 2089-208911-5930-431226-603051 $ 8,094.00 2089-208911-5930-431262-603051 $ 8,380.00 2089-208911-5930-431283-603051 $ 4,190.00 2089-208911-5930-431235-603051 $ 5,500.00 2089-208911-5930-431272-603051 $13,641.00 Under the terms of this agreement, Community Development Block Grant funds will be used to provide for staff and operating costs associated with the sale of 3717 2nd Street to a low and moderate-income household for first-time owner occupancy. The BCBC will also provide homeownership assistance, participate in neighborhood clean-ups, publish/distribute a newsletter to the community, and provide technical assistance to businesses located in the Brooklyn & Curtis Bay designated Main Street area. 14 AGENDA BOARD OF ESTIMATES 11/10/10 DHCD ­ cont'd FOR FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $11,152.00, AS FOLLOWS: MBE: $1,115.00 WBE: $ 557.00 On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. Housing Opportunity for People with AIDS (HOPWA) 3. Emergency Shelter Grant Program (ESG) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2010 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Housing and Community ­ Agreements Development/Homeless Services The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is January 1, 2011 through December 31, 2011, unless otherwise indicated. 1. DAYSPRING PROGRAMS, INC. $284,310.00 Account: 4000-496211-3573-591436-603051 The organization will hire staff to provide supportive services to 63 families that are residents of Shelter Plus Care housing units. Services will include but not be limited to, assessing individual family needs and referring them to treatment if needed. Comprehensive case management, substance abuse prevention programs and linkages to a range of services will also be provided to families. 2. VOLUNTEERS OF AMERICA, INC. $106,436.00 Account: 4000-496211-3572-591462-603051 The organization will provide housing and supportive services to approximately 35 homeless families with two or more children at the transitional housing facility located at 1701 W. Pratt Street. 3. ST. VINCENT DE PAUL OF BALTIMORE, INC. $ 37,220.00 Account: 4000-496-3571-591429-603051 The organization will hire a Case Manager to provide outreach services to homeless men, women and families at the Beans and Bread Outreach Center, located at 400 South Bond Street. The period of agreement is December 1, 2010 through November 30, 2011. 16 AGENDA BOARD OF ESTIMATES 11/10/10 DHCD/BHS ­ cont'd 4. UNIVERSITY OF MARYLAND, BALTIMORE $ 71,922.00 Account: 4000-431311-3573-333757-603051 The University of Maryland/Office of Substance Abuse studies will provide an Evaluator to provide research and evaluation services for the Substance Abuse and Mental Health Services Administration (SAMHSA) Homeward Bound Housing First Project. The Evaluator will also provide an outcome evaluation of the program. The period of the agreement is September 30, 2010 through September 29, 2011. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 11/10/10 Mayor's Office of Employment - TRANSFER OF LIFE-TO-DATE Development SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Earl Cooper. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Sharon Trogdon 5 Deborah Holland-Marx 5 Roslyn Speed 5 Beatrice Kane 5 Leslie Saunders, Jr. 4 Tiera Dorsey 3 Patricia Anderson 3 TOTAL 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 18 AGENDA BOARD OF ESTIMATES 11/10/10 Mayor's Office of Employment Development - Correction ACTION REQUESTED OF B/E: The Board is requested to approve a correction to the Board memo for of the Memorandum of Understanding (MOU) with the Baltimore County Office of Workforce Development, approved on July 15, 2009. AMOUNT OF MONEY AND SOURCE: $51,600.00, per year ­ 4000-807011-6312-457705-601001 BACKGROUND/EXPLANTION: On July 15, 2009, the Board approved the MOU in the amount $51,600.00 for the period July 1, 2009 through June 30, 2010. The original Board memo did not contain the renewal terms. The MOU contained an automatic renewal clause for one-year terms for up to five additional years, under the same terms and condition of the original agreement. This request is late because the Department recently discovered the error. APPROVED FOR FUNDS BY FINANCE 19 AGENDA BOARD OF ESTIMATES 11/10/10 Police Department ­ Memoranda of Understanding, Cooperative Agreement, and Grant Adjustment Notification ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the following memoranda of understanding (MOUs), cooperative agreement, and grant adjustment notification. MEMORANDA OF UNDERSTANDING 1. MARYLAND OFFICE OF THE PUBLIC DEFENDER $ 5,540.00 2. THE DEPARTMENT OF PUBLIC SAFETY & $ 18,789.00 CORRECTIONAL SERVICES Account: 5000-585310-5750-650406-607001 On January 27, 2010, the Board approved the acceptance of a Grant Award from the Governor's Office of Crime Control and Prevention (GOCCP) for the Safe Surrender ­ JRA program. The Safe Surrender Program offers people with warrants for non- violent offenses the opportunity to surrender at a location other than police headquarters or a courthouse. The multi- agency project reduces the backlog of warrants, decreases the risk inherent in contacts between police and fugitives, and fosters goodwill between the criminal justice system and the community at large. The funds will cover verifiable personnel, equipment and/or operating expenses incurred as a result of participation in the Safe Surrender Program. The period of the agreement is January 1, 2010 through December 31, 2010. The MOUs are late because the materials were just received. COOPERATIVE AGREEMENT 3. UNITED STATES DEPARTMENT OF JUSTICE $469,149.00 PROGRAMS, NATIONAL INSTITUTE OF JUSTICE Account: 4000-497711-2024-694600-600000 The cooperative agreement will provide funds to cover the cost of the 2010 Backlog Reduction Program. The goal of this project is to reduce the backlog of DNA evidence awaiting analysis. Through this effort, the Department 20 AGENDA BOARD OF ESTIMATES 11/10/10 Police Department ­ cont'd will extend the contracts of two casework technicians, four serologists, and one evidence technician. In addition the Department will hire two DNA technicians and acquire needed equipment, as well as provide for overtime and outsourcing funds. The improvements are required to prevent future DNA backlogs and to help the criminal justice system use the full potential of DNA technology. The period of the cooperative agreement is October 1, 2010 through March 31, 2012. GRANT ADJUSTMENT NOTIFICATION 4. GOVERNOR'S OFFICE OF CRIME CONTROL AND $ 6,364.00 PREVENTION (GOCCP) Account: 5000-515911-2252-691000-601009 On September 1, 2010 the Board approved the original grant award agreement, in the amount of $34,992.00. The grant award focuses on properly accessing the needs of relocated crime victims and witnesses, connecting them to needed services and improving coordination and communication among agencies. The grant award adjustment notification provides for a part-time Clinical Case Manager. This supplemental grant award brings the total award in the amount of $6,364.00 to $41,356.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION FOR ITEMS 3 AND 4 AND FOUND THAT IT CONFIRMED THE GRANT AWARD. The memoranda of understanding, cooperative agreement and grant adjustment notification have been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 11/10/10 Office of the State's Attorney ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Parks and People Foundation, Inc. (PPF). The period of the agreement is September 1, 2010 through August 31, 2011. AMOUNT OF MONEY AND SOURCE: $25,000.00 - 6000-602511-1151-137700-603026 BACKGROUND/EXPLANTION: The Office of the State's Attorney, The Baltimore Interfaith Coalition, in collaboration with the PPF, wish to assist in creating a Youth Opportunity Fund. Through this fund, small grants will be awarded to innovative community programs which provide services to Baltimore City. Grant awards will range from $50.00 and not to exceed $5,000.00 to qualified youth programs. This grant agreement is being submitted late due to negotiations and acquiring signatures. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 11/10/10 Office of the State's ­ Expenditure of Funds Attorney (SAO) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay Lumension Security. AMOUNT OF MONEY AND SOURCE: $13,295.00 ­ 1001-000000-1151-117900-603026 BACKGROUND/EXPLANATION: The funds are required to pay for a computer security update program and support services which were purchased on an emergency basis. On May 14, 2010, the SAO's Management Information Services (MIS) Division had to procure new security software and user licenses for the entire agency because the software, Update Expert, and support for it, was suddenly discontinued. This action left the SAO's computer network vulnerable to external breaches, such as computer viruses and spyware. It was imperative to replace the discontinued software immediately and the MIS Division authorized the installation of the new software and agreed to support services without following purchasing protocols. The MIS Division did, however, review products from Microsoft, Savlik, and, Altris before deciding on the Lumension package. The Lumension product was chosen because of its user friendliness and support for many software applications. Pricing for all of the products was fairly similar and thus, was not a factor in the decision. The MIS Division acted with the overall safety of the network in mind and inadvertently failed to follow protocol. The request is late because the fiscal office was not aware of the purchase until the vendor sought payment for their services. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 23 AGENDA BOARD OF ESTIMATES 11/10/10 Bureau of Water and Wastewater (BW&WW) ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 001 to Alpha Corporation under Project No. 1101A, Construction Claims Review Services. AMOUNT OF MONEY AND SOURCE: $ 20,000.00 ­ 9960-913631-9557-900020-705032 55,000.00 - 9960-904694-9557-900020-705032 25,000.00 - 9960-904684-9557-900020-705032 34,999.44 - 9960-903683-9557-900020-705032 $134,999.44 BACKGROUND/EXPLANATION: The BW&WW's facility projects include a large amount of complex electrical and instrumentation systems and processes. The BW&WW wishes to retain the services of the Alpha Corporation, an electrical/instrumentation expert that will assist with constructability reviews, claims reviews, change order evaluations, and related engineering and inspection services specific to the electrical and instrumentation components on its capital projects. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 24 AGENDA BOARD OF ESTIMATES 11/10/10 Bureau of Water and Wastewater ­ Amendment No. 4 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 4 to agreement with Rummel, Klepper & Kahl, LLP (RKK), for S.C. 839, Post Award Services, Lower Stony Run Interceptor. The amendment no. 4 extends the agreement through November 15, 2011. AMOUNT OF MONEY AND SOURCE: There are no additional funds requested. BACKGROUND/EXPLANTION: On November 15, 2006, the Board approved the original contract with the RKK to provide engineering services during the construction of SC 839, for 24 months, in the amount of $531,099.37. On November 26, 2008, the Board approved amendment no. 1 extending the agreement through November 15, 2010. On October 7, 2009, the Board approved amendment no. 2 to increase the contract by $473,605.77. On July 21, 2010, the Board approved amendment no. 3 to increase the contract by $390,112.41. The total upset limit for this contract is $1,394,817.55. In order to continue providing these services, the Bureau is requesting a no-cost time extension agreement from November 15, 2010 to November 15, 2011. The Consultant has been approved by the Office of Boards and Commissions and Architectural and Engineering Awards Commission. AUDITS NOTED THE NO-COST TIME EXTENSION. (The amendment no. 4 to agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Transportation ­ On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with KCI Technologies/STV Incorporated, a Joint Venture for Project No. 1136, On-Call Conduit Occupancy Surveys Citywide. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $3,000,000.00 ­ Upset limit BACKGROUND/EXPLANATION: The Department has negotiated and procured the consulting agreement approved by the Boards and Commissions and the Architectural and Engineering Awards Commissions and now desires to utilize the services of KCI Technologies/STV Incorporated, a Joint Venture. The cost of services rendered will be on actual payroll rates, not including overhead and burden, times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The consultant will provide engineering services to assist in the development and implementation of an overall plan and program for information management and conduit data automation within the Conduit Division. The work will consist of, but not be limited to manhole data entry, manhole inspection, development and implementation of duct numbering systems, and management of the City's conduit management software program. 26 AGENDA BOARD OF ESTIMATES 11/10/10 Transportation ­ cont'd MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% MBE AND 10% WBE. MBE: Sabra Wang Associates, Inc. $270,000.00 9.00% EBA Engineering, Inc. 270,000.00 9.00% JK Datta Consultant, Inc. 270,000.00 9.00% Total $810,000.00 27.00% WBE: Ross Technical Services, Inc. $300,000.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Transportation ­ Amendment No. 4 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 4 to agreement with EA Engineering, Science and Technology, Inc., Project No. 1058, On-Call Construction Management Services for the Conduit Division. The amendment no. 4 to agreement extends the period of the agreement through March 28, 2011. AMOUNT OF MONEY AND SOURCE: $100,000.00 ­ to be determined by each individual task BACKGROUND/EXPLANTION: On March 26, 2008, the Board approved the original agreement with EA Engineering, Science and Technology, Inc. in the amount of $200,000.00. On February 25, 2009, the Board approved amendment no. 1 to extend the contract for one additional year and increased the upset limit by $100,000.00 to complete ongoing work. On April 22, 2009, the Board approved amendment no. 2 to increase the upset limit amount of $300,000.00 to fully complete conduit work and repairs on various manholes on Lombard Street between President Street and Martin Luther King Boulevard. On March 17, 2010, the Board approved amendment no. 3 which increased the upset limit by $100,000.00. This amendment no. 4 is needed to continue inspection services for existing conduit repairs contracts. This amendment no. 4 will extend the period of the agreement and also increase the contract by $100,000.00, making the total upset limit $800,000.00. All other terms and conditions of the agreement will remain unchanged. MBE/WBE PARTICIPATION: The consultant will continue to adhere to the established goal of 21.27% MBE and 7% WBE. AUDITS NOTED THE INCREASE IN THE UPSET LIMIT AND WILL REVIEW THE TASK ASSIGNMENTS. (The amendment no. 4 to agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 11/10/10 Department of Transportation - Partial Release of Retainage Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a partial release of retainage agreement to P. Flanigan & Sons, Inc. for Contract No. TR 07020 ­ JOC Emergency Resurfacing. AMOUNT OF MONEY AND SOURCE: $95,544.94 ­ 9950-902777-9514-000000-200001 BACKGROUND/EXPLANATION: All work on Contract No. TR 07020 is substantially completed and all items on the punch list are complete. The contractor has requested a partial release of retainage in the amount of $95,544.94. The City holds $97,544.94 in retainage. The remaining $2,000.00 is sufficient to protect the interests of the City, pursuant to Section 10.04-81 of the Specifications, a "Conditional Inspection" for Contract No. TR 07020 ­ JOC Emergency Resurfacing was held on January 8, 2010. MBE/WBE PARTICIPATION: P. Flanigan & Sons, Inc. has demonstrated a good faith effort towards achieving both the MBE and WBE goals. P. Flanigan & Sons, Inc. achieved 27.68% MBE and 3.00% WBE. MWBOO APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The partial release of retainage agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 11/10/10 Circuit Court for Baltimore City ­ Sub-recipient Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a sub-recipient grant award agreement with the Baltimore Substance Abuse Systems, Inc. (BSAS). The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $432,620.00 ­ 40000-400611-119600-404001 BACKGROUND/EXPLANATION: The Circuit Court has received a grant award from BSAS. The funds are for the Addictions Assessment Unit to provide salaries and other operating costs. The program provides assessments to court ordered and Commissioner released defendants to determine substance abuse educational needs or concerns. The sub-recipient grant award agreement is late because contract revisions were necessary and there was a delay in obtaining FY 2011 account numbers. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The sub-recipient grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. MOORE MEDICAL, LLC $17,208.24 Low Bid Solicitation No. B50001621 ­ Assorted Syringes ­ Health De- partment ­ Req. No. R552388 2. SHI $ 9,384.72 Low Bid Solicitation No. B50001684 ­ BES Server Licensing ­ Fire De- partment ­ Req. No. R560290 3. SOUTHEASTERN EMERGENCY EQUIPMENT $ 8,000.00 Only Bid Solicitation No. B50001676 ­ Oxygen Equipment Repair Parts/Maintenance ­ Fire Department ­ Req. No. R559624 4. MARYLAND INDUSTRIAL Sole Source/ TRUCKS, INC. $10,000.00 Agreement Solicitation No. 08000 ­ Video Pipeline Inspection Systems ­ Department of Public Works ­ Req. No. R552878 The Board is requested to approve and authorize execution of an agreement with Maryland Industrial Trucks, Inc.. The pe- riod of the agreement is November 15, 2010 through November 14, 2011, with two 1-year renewal options. The vendor is the sole source of Omni-Eye 2 and 3 replacement parts and repairs by RS Technical Service, Inc. that is al- ready in use at the Bureau of Water and Wastewater. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. BARGAINING POWER, INC. $18,500.00 License Agreement Solicitation No. 08000 ­ Computer Software ­ Office of Labor Commissioner ­ Req. R553675 The Board is requested to approve and authorize execution of an agreement with Bargaining Power, Inc. On October 27, 2010, the Board approved an award in the amount of $18,500.00. Approval is being sought for the li- cense agreement associated with that award. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 6. POINT DEFIANCE AIDS PROJECT/NASEN $ 7,200.00 Selected Source Solicitation No. 06000 ­ Silgan Cookers ­ Health Department ­ Req. No. R557813 This requirement has been competitively bid many times and this vendor's prices are always lower because it is a part of a non-profit buyers club. The club pools the buying power of syringe exchange programs and health departments across the country to drive the cost of supplies down for large and small volume programs alike. The period of the award is No- vember 11, 2010 through November 9, 2011, with two 1-year re- newal options. 7. UNITED RENTAL NORTH AMERICA, INC. $ 5,900.00 Low Bid Solicitation No. B50001690 ­ Preventative Maintenance Service for Lifts ­ Baltimore Convention Center ­ Req. No. R559780 The period of the award is November 24, 2010 through November 23, 2011, with two 1-year renewal options. 32 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. CARGILL INCORPORATED $ 80,750.00 Sole Source Solicitation No. 08000 ­ Furnish and Deliver Clearlane En- hanced De-icer ­ Agencies ­ Various ­ Req. No. R560736 The vendor is the sole producer and provider of this patented product required by the using agencies for de-icing pavements and walkways. The period of the award is November 10, 2010 through April 30, 2011. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pur- suant to Article VI, Section 11 (d)(i) of the City Charter, the procurement and/or service is recommended. 9. HARMON CONTRACT GLAZING, INC. a/k/a Agreement/ HARMON, INC. $100,000.00 Sole Source Solicitation No. 08000 ­ Furnish and Install Glass - Conven- tion Center ­ Req. Nos. Various The Board is requested to approve and authorize execution of an agreement with Harmon Contract Glazing, Inc., a/k/a Harmon Inc. The period of the agreement is November 10, 2010 through November 9, 2012. The vendor is the manufacturer's sole authorized source for providing the patented glass required by the Convention Cen- ter to be compatible with glass and fixtures currently in- stalled. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pur- suant to Article VI, Section 11 (d)(i) of the City Charter, the procurement and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. NATIONAL CAPITAL INDUSTRIES $ 60,000.00 Increase Solicitation No. B50001180 ­ Revolution Traffic Cones - Agen- cies ­ Various ­ Req. Nos. - Various On September 16, 2009, the Board approved the initial award in the amount of $46,440.00. On September 22, 2010, the Board approved a renewal. This increase in the amount of $60,000.00 is necessary due to the increasing demand for this contract, making the total award amount $106,440.00. The contract expires on September 28, 2011. MWBOO GRANTED A WAIVER. 11. ENVIRONMENTAL SERVICE AND EQUIPMENT COMPANY, INC. $100,000.00 Increase Solicitation No. 08000 ­ Chlorinator Parts and Service - De- partment of Public Works, Bureau of Water and Wastewater ­ P.O. No. P510748 On October 14, 2009, the Board approved the initial award in the amount of $100,000.00. This increase in the amount of $100,000.00 is necessary, due to the higher than anticipated demand for this contract making the total award amount $200,000.00. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pur- suant to Article VI, Section 11 (d)(i) of the City Charter, the procurement and/or service is recommended. 34 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. MARCON ENGINEERING SERVICES, INC. $194,900.00 Increase Solicitation No. B50001081 ­ Marine Repair Service, Mainte- nance and Parts ­ Department of Public Works, Bureau of Solid Waste ­ Req. No. R557993 On July 15, 2009, the Board approved the initial award in the amount of $700,000.00. Subsequent actions have been ap- proved. This increase in the amount of $194,900.00 is neces- sary due to the overhaul repairs for vessel #7981, making the total award amount $1,594,900.00. MWBOO GRANTED A WAIVER. 13. CHESAPEAKE FORD TRUCK SALES, INC. $266,944.00 Increase Solicitation No. B50001243 ­ Crew Cab Trucks in Two Configu- rations ­ Department of General Services, Fleet Management Division ­ Req. No. R554909 On December 16, 2009, the Board approved the initial award in the amount of $107,909.00. On January 27, 2010, the Board approved an increase in the amount of $66,736.00. The De- partment of General Services, Fleet Management Division has requested the purchase of five additional trucks to replace vehicle #01-2745, #01-2709, #01-12754 and #95-2770, which have exceeded their target replacement dates. This increase in the amount of $266,944.00 will make the total award amount $441,589.00. MWBOO GRANTED A WAIVER. 35 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. POWER AND COMBUSTION, INC. $ 0.00 Renewal Solicitation No. B50000251 ­ Provide Boiler Repair and Re- lated Services ­ Agencies ­ Various ­ P.O. P501238 On January 16, 2008, the Board approved the initial award in the amount of $491,445.00. The award contained two 1-year renewal options at the sole discretion of the City. The pe- riod of the first renewal is January 12, 2011 through January 11, 2012, with one 1-year renewal option remaining. MWBOO SET GOALS OF 17% MBE AND 0% WBE. MBE: Horton Mechanical Contractors, Inc. 17% MWBOO FOUND VENDOR IN COMPLIANCE. 15. DIGICON CORPORATION $ 0.00 Renewal Solicitation No. BP-06162 ­ Citywide Network and Systems Sup- port ­ Mayor's Office of Information Technology ­ Req. Nos. Various On November 15, 2006, the Board approved the initial award in the amount of $7,561,033.30. The award contained two 1-year renewal options at the sole discretion of the City. On Octo- ber 7, 2009, the Board approved the first renewal in the amount of $4,000,000.00. This is the final renewal for the period November 15, 2010 through November 14, 2011. MWBOO SET GOALS OF 17% MBE AND 9% WBE. MBE: Early Morning Software, Inc. 17% WBE: Applied Technology Services, Inc. 9% MWBOO FOUND VENDOR IN COMPLIANCE. 36 AGENDA BOARD OF ESTIMATES 11/10/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. MULTICORP, INC. $87,000.00 Increase Solicitation No. BP-06146 ­ Janitorial Services Area C - De- partment of General Services ­ P.O. P509214 On March 22, 2006, the Board approved the initial award in the amount of $691,476.00. The award contained renewal op- tions at the sole discretion of the City. Subsequent actions have been approved. The contract for Area C requires an in- crease because unanticipated costs of the swine flu clean-up were processed through this blanket purchase order and the original funds need to be replaced to cover the invoices that are expected to arrive in the coming weeks for services ren- dered. This increase in the amount of $87,000.00 will make the total award amount $3,310,288.00. MWBOO SET GOALS OF 17% MBE AND 9% WBE. MBE: Loving Touch 17% WBE: My Cleaning Service 9% MWBOO FOUND VENDOR IN COMPLIANCE. 37 AGENDA BOARD OF ESTIMATES 11/10/10 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 415 N. Paca St. 415 N. Paca Retain one Street, LLC awning with signage 40' x 2', five spot reflectors Amount: $470.40 Annual Charge 2. 3029 Dillon St. Joseph A. One set of Schultz steps 4' x 3' 3031 Dillon St. Joseph A. One set of Schultz steps 4' x 3' Amount: $ 70.40 Flat Charge 3. 184 ­ 188 W. Ostend Street One double face Ostend Street Business Trust electric sign 16' x 3½', one single face electric sign 19' x 3'10", one flat sign 3' x 6' Amount: $464.90 Annual Charge 4. 184 ­ 188 W. Ostend Street Nine awnings, Ostend Street Business Trust three @ 15' x 3'6" one @ 12'7½" x 3'6" one @ 15'8½" x 3'6" one @ 11'4" x 3'6" one @ 12'9½" x 3'6" one @ 11' x 3'6" one @ 12'9" x 3'6" Amount: $1,005.35 Annual Charge Since no protests were received, there are no objections to approval. 38 AGENDA BOARD OF ESTIMATES 11/10/10 Department of General Services ­ Agreement for Energy Performance Contracting, Phase I ­ Patapsco Wastewater Treatment Plant ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement for energy performance contracting Phase I with Johnson Controls, Inc. (JCI). The period of the agreement is effective upon Board approval and will continue until acceptance or rejection of the Energy Services Company's (ESCO) Phase II Plan proposal, but no later than eight-months following the approval of the Phase I agreement by the Board. AMOUNT OF MONEY AND SOURCE: None at this time. If the contractor's report and proposal for Phase II, which will include the installation of Energy Conservation Measures (ECMs), is acceptable to the City, the cost of this study, $184,000.00, will be incorporated into the Phase II cost and a Phase II agreement will be presented to the Board for approval. The project costs will be financed by the City and paid for by energy savings guaranteed by the contractor, JCI. If the Phase I report and Phase II proposal do not meet the expected guaranteed energy savings and the report is not accepted by the Department of General Services, the City will not be obligated to pay the cost of this study. BACKGROUND/EXPLANATION: The Energy Office recently solicited competitive proposals from four approved ESCOs to select the best qualified company to complete an energy performance contract project at the Patapsco Wastewater Treatment Plant. The JCI was selected, after detailed the proposals, as the most qualified company for this project. The first step in the process, as with all energy performance contracts projects, is for the City to award a Phase I agreement. 39 AGENDA BOARD OF ESTIMATES 11/10/10 General Services ­ cont'd Under the Phase I agreement, the JCI will provide an engineering audit, survey, cost analysis, and proposal of financing needed to develop a comprehensive energy efficiency and guaranteed savings program to meet the objectives of the City. These objectives are based on a minimum goal of 20% reduction in total annual energy usage for the specified buildings. This work will be done while maintaining or enhancing comfort levels in all parts of assigned buildings affected by the ECMs. The maximum project payback is 12 to 15 years. After completion of Phase I work and acceptance of a complete Phase II proposal to implement selected ECMs, a Phase II contract agreement will be presented to the Board for approval. MBE/WBE PARTICIPATION: The JCI is required to meet the program goals as established by the Minority and Woman's Business Opportunity Office. Due to the risk associated with the energy savings guarantee and due to the specialized nature of the work, MWBOO GRANTED A WAIVER of the MBE/WBE requirements for this Phase I agreement. The JCI will comply with the MBE/WBE requirements for the Phase II work, which will be established by MWBOO upon conclusion of the Phase I study. AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement for energy performance contracting Phase I has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 11/10/10 Department of General Services ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 006 to Northpoint Builders, Inc. under Project No. 09802, Indefinite Quality Contract (IQC), Salt Dome Replacement. AMOUNT OF MONEY AND SOURCE: $254,400.00 ­ 9950-902874-9508-900020-706065 BACKGROUND/EXPLANATION: In accordance with the proposal dated October 8, 2010, and the terms of the IQC awarded to Northpoint Builders, Inc. on January 14, 2009 by the Board of Estimates, the Department sought prices from multiple IQC contractors to perform the Salt Dome Replacement at the salt storage facility, located at 4410 Lewin Avenue. The Department selected North Point Builders, Inc. at its 2nd lowest price to perform this work. The first lowest price was OMF Contracting (OMF), but it was excluded because OMF failed to meet the bid due date and time. The work includes a new pre- fabricated salt dome with all the associated construction work, in accordance with the plans and specifications. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 41 AGENDA BOARD OF ESTIMATES 11/10/10 Department of General Services ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 009 to John W. Brawner Contracting Company, Inc. under Project No. 09801, Indefinite Quality Contract (IQC), Office Relocation at Solid Waste Collection Yard. AMOUNT OF MONEY AND SOURCE: $414,852.00 ­ 9948-907022-9517-900020-702064 BACKGROUND/EXPLANATION: In accordance with the proposal dated June 23, 2010, and the terms of the IQC awarded to John W. Brawner Contracting Company, Inc. on January 14, 2009 by the Board of Estimates, the Department sought prices from multiple IQC contractors to perform Office Relocation at the Solid Waste Collection Yard, located at 701 Reedbird Avenue and selected John W. Brawner Contracting Company, Inc. The Department selected John W. Brawner Contracting Company, Inc. at its low price to perform this work. The work includes a modular building with all the associated foundation work, stairs, ADA ramp, canopy and utilities, site clean-up, and replacement of paving striping, in accordance with the plans and specifications. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 42 AGENDA BOARD OF ESTIMATES 11/10/10 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 44 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 43 AGENDA BOARD OF ESTIMATES 11/10/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #006, $100,113.50 ­ TR 02394, Rehabilitation of Park Heights Avenue: Northern Parkway to Garrison Avenue $ 1,472,651.00 $124,874.84 M. Luis Constr. - - Co., Inc. Bureau of Water & Wastewater 2. EWO #001, $69,198.39 ­ S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 - Fru-Con Constr. - 14 Corporation 44 AGENDA BOARD OF ESTIMATES 11/10/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 46 - 48 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorable thereon. 45 AGENDA BOARD OF ESTIMATES 11/10/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 1. B50001599, Supply Maryland Fire Equip- $ 306,518.00 and Deliver Fire- ment Corporation fighter Helmets MWBOO GRANTED A WAIVER. 2. B50001637, Truck Acres Automotive, $ 224,000.00 Accessories Inc. Item Nos.: 1, 2, 3, 4, 5, 7, 9, 11, 13, 14, 15, 16 & 17 Annapolis Discount $ 76,000.00 Tires, Inc. Item Nos.: 3, 6, 8, 10, 12, & 18 MWBOO GRANTED A WAIVER Bureau of Water & Wastewater 3. SC 867, Rehabilitation/ Cherry Hill $8,446,777.00 Replacement of Construction, Inc. Southwest Diversion Presure Sewer-Phase II MBE: Apex Petroleum Corporation $350,438.00 4.15% Pioneer Contracting Company, Inc. 441,271.00 5.22% C. Jones Trucking, LLC 60,000.00 0.71% $851,709.00 10.08% WBE: R&R Contracting Utilities, Inc. $358,200.00 4.24% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST HAS BEEN RECEIVED FROM SPINIELLO COMPANIES AND THE JOSEPH B. FAY CO. 46 AGENDA BOARD OF ESTIMATES 11/10/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Water & Wastewater ­ cont'd 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 2,461,864.14 9956-905609-9549 Wastewater Constr. Res. Rev. Bonds Southwest Diversion 8,687,882.86 Sewer Baltimore Co. $11,149,747.00 $ 844,678.00 ---------------------- 9956-907612-9551-2 Extra Work 844,678.00 ---------------------- 9956-907612-9551-3 Design 506,807.00 ---------------------- 9956-907612-9551-5 Inspection 8,446,777.00 ---------------------- 9956-907612-9551-6 Construction 506,807.00 ---------------------- 9956-907612-9551-9 $11,149,747.00 Administrative The funds are required for the award of SC 867, Rehabilitation/Replacement of Southwest Diversion Pressure Sewer-Phase II. Department of Transportation 5. TR 10011RR, Conduit Allied Contractors, $2,139,020.00 Systems Repairs at Inc. Various Locations Citywide JOC MBE: Final Grade & Pave, LLC $ 90,000.00 4.20% JM Murphy Enterprises, Inc. 85,000.00 3.97% $175,000.00 8.17% WBE: McCall Trucking, Inc. $ 50,000.00 2.33% MWBOO FOUND VENDOR IN COMPLIANCE. 47 AGENDA BOARD OF ESTIMATES 11/10/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation ­ cont'd 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 2,459,873.00 9962-941002-9563 Other Constr. Res. Conduit Replacement Program $ 2,139,020.00 -------------------- 9962-906054-9562-6 Structures & Improv. 213,902.00 --------------------- 9962-906054-9562-5 Inspection 106,951.00 --------------------- 9962-906054-9562-2 Contingencies $ 2,459,873.00 Conduit System Repairs at Various Locations This transfer will cover the cost associated with the award of Contract No. TR 10011RR to Allied Contractors, Inc. Department of General Services 7. PB 09829, Elevator REJECTION ­ On August 04, 2010, Upgrade & Moderniza- the Board opened four bids for tion at Courthouse East PB 09829. All bidders were found non-compliant. The Department requests permission to re-advertise at a later date. CORRESPONDENCE WAS RECEIVED FROM THE NICHOLS CONTRACTING, INC. 48 AGENDA BOARD OF ESTIMATES 11/10/10 TRAVEL APPROVAL Name To Attend Fund Source Amount 1. Derrick E. Executive Protection General $ 877.52 Mayfield Sr. Travel Funds Miami, FL The Board is requested to approve the travel and the costs expended. Mr. Mayfield traveled to Miami, FL to accompany the Mayor during her stay on July 9 ­ 12, 2010. The subsistence rate for this location is $183.00 per day. The hotel rate is $109.00 per day. Occupancy taxes in the amount of $42.51, $13.61 for meals, $256.00 for a rental car, and $33.00 for fuel are included in the total expenditure. In accordance with AM-240-8, Official City business at the event site required extensive trips, tours, or other unusual but necessary land travel. A rental car was necessary to transport the Mayor while in Miami. There were several destinations and events that required the Mayor's attendance. The Department paid airfare and hotel accommodations and all other expenses for the attendee on a City issued credit card assigned to Mr. Mayfield, which is included in the total. Mr. Mayfield is not entitled to a reimbursement. Actual Expenditure $ 205.40 Airfare 327.00 Hotel 13.61 Meals 42.51 Occup. Taxes 33.00 Fuel 256.00 Rental Car Total $ 877.52 (paid on City issued Credit card assigned to Mr. Mayfield) The Police Department was unable to meet the requirements of travel procedures outlined in the Administrative Manual, Section 240 and regrets the late submission of this request. The request for travel approval is late due to a delay in the administrative process. 49 AGENDA BOARD OF ESTIMATES 11/10/10 TRAVEL REIMBURSEMENT Fund Name To Attend Source Amount TRAVEL REIMBURSEMENT Health Department 2. Rebecca Bradley 26th National Home & Maryland $ 924.79 Community Based Access Services Point Atlanta, GA Sept. 26 ­ 29, 2010 The subsistence rate for this location is $196.00 per day. The hotel was $180.00 per night. The Health Department is requesting an additional $39.88 for subsistence for meals and incidentals. The occupancy taxes are $81.00, $31.50 for ground transportation and $184.41 for airfare, which are all, included in the total of $924.79. Ms. Bradley spent $39.88 over the allowable subsistence rate of $588.00, which is included in this total. The conference registration in the amount of $495.00 was prepaid by the Maryland Department of Aging, which will be reimbursed upon receipt of the invoice. The total cost of attending this conference was $1,419.79. Ms. Bradley is due a reimbursement of $924.79. The request is late because of the transition between the Commission on Aging and Retirement Education and the Baltimore City Health Department. Hotel $540.00 Occupancy Taxes 81.00 Meals 87.88 Airfare 184.41 Transportation 31.50 $924.79 Police Department 3. Matthew W. Hart EC 120 Qualification Homeland $10,628.18 Training (Pilot Security Training) Grant Grand Praire, TX Nov. 14 ­ 19, 2010 (Reg. Fee $9,045.00) Mr. Hart will only be disbursed $1,583.18. The registration fee of $9,045.00 will paid upon receipt of the grant funds. 50 AGENDA BOARD OF ESTIMATES 11/10/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Baltimore Development Corporation (BDC) ­ Option 1. BP Products 4601-25 Liberty F/S $ 855,000.00 North America, Inc. Heights Avenue f/k/a Amoco Oil, Co. The BDC proposes that the City purchase 4601-25 Liberty Heights Avenue, to be included in the Disposition Lot 1 land assembly, in accordance with the Howard Park Business Area Urban Renewal Plan. The purchase price of the property is proposed for the negotiated price of $855,000.00, based on a May 5, 2009 appraised value of $822,500.00 plus approximately 4% by Lipman, Frizzell and Mitchell, LLC. The property consists of two commercially-zoned lots. The property at 4601 Liberty Heights Avenue contains 30,000± sq. ft. of land area and is improved by a vacant one-story grocery store building. The property at 4625 Liberty Heights Avenue contains 7,500± sq. ft. of land area and is improved by a 4,000± sq. ft. vacant one-story retail building that has been condemned. The property will become part of the land assembly for the Howard Park Grocery Store development. Funds are available in Account No. 9910-902879-9601, 22nd EDF. 51 AGENDA BOARD OF ESTIMATES 11/10/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount BDC ­ cont'd 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $177,381.38 9910-902483-9600 22nd EDF Constr. Res. S. Balto. Ind. & Coml. Dev. 460,120.18 9910-903354-9600 22nd EDF W. Balto. Ind. & Coml. Dev. 217,498.44 9910-904982-9600 22nd EDF Commercial Revit. Program $855,000.00 ----------------- 9910-902879-9601 Commercial Revitalization This transfer will provide funds for the acquisition of properties located at 4601-25 Liberty Heights Avenue that is part of the land assembly needed for the development of the Howard Park Grocery Project. This project proposes the construction of over 65,000 sq. ft. of grocery and retail space for this stable, but underserved community in Northwest Baltimore. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 52 AGENDA BOARD OF ESTIMATES 11/10/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount BDC ­ Special Warranty Deed for Option Agreement 3. BP PRODUCTS NORTH AMERICA, INC. $ 1.00 f/k/a AMOCO OIL, CO. The Board is requested to approve and authorize execution of a special warranty deed with BP Products North America, Inc. (BP), which pertains to the option agreement for the acquisition of 4601-25 Liberty Heights Avenue. The current owner of the property located at 4601-25 Liberty Heights Avenue, BP Products North America, Inc., initially had intentions of developing the property into a combination gas station and convenience store. Ultimately, the BP decided not to pursue that development plan, but rather to support its existing gas station across the street from the site. In an effort to prevent a competitor from one day opening a gas station at this location, the BP included restrictions on the deed that prohibited uses that were auto-related or pertained to the sale and/or use of petroleum-based products for a period of 20 years. As a condition of the sale of the property, the BP is insisting that these restrictions be recorded with the deed. The uses that are restricted under the terms of the Special Warranty Deed are as follows: · automobile service station, petroleum station, motor vehicle fueling facility, gasoline station or car wash; and · automobile repair shops or retail operations, that derive the majority of their gross sales from the sale of petroleum products, automotive parts or accessories, tires, or batteries. 53 AGENDA BOARD OF ESTIMATES 11/10/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount BDC ­ Special Warranty Deed for Option Agreement ­ cont'd The special warranty deed goes on further to state that the property will be sold in "as-is, where-is, and with all faults" conditions, and limits the time that claims can be brought against the BP for the warranties and covenants of the BP, to a period of one year from the transfer date. None of the restrictions proposed by the BP will hinder or prevent the development and/or operation of a full-service grocery store at this site. (The special warranty deed has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 11/10/10 Office of the Comptroller/ Dept. of Communication Services ­ Agreements ACTION REQUESTED OF BOARD OF ESTIMATES The Board is requested to approve and authorize execution of the NCOALink Mail Processing Equipment Data User, and Multiline Accuracy Support System (MASS) Certification Agreements with the United States Postal Service (USPS). AMOUNT OF MONEY AND SOURCE OF FUNDS $13,750.00 ­ NCOALink License 750.00 ­ MASS Certification $14,500.00 - 2032-000000-1330-158400-605008 BACKGROUND AND EXPLANATION The Department of Communication Services, Municipal Post Office (MPO) will acquire a NCOA Link license and MASS certification from the USPS to provide updated and accurate address information for mail processed by the MPO on behalf of the City. With accurate addresses on mail and mail addressed in conformance with USPS regulations, the City can reduce mailing costs. The data used to update addresses are the exclusive property of the USPS and can only be obtained through their licensed products. APPROVED FOR FUNDS BY FINANCE (The agreements have been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 11/10/10 Office of the Comptroller/ Telephone Facilities Dept. of Communication Services ­ Letter Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a telephone facilities letter agreement with Verizon-MD (Verizon) for the relocation of telephone facilities and placement of a 200 pair cable to serve 620 Fallsway. AMOUNT OF MONEY AND SOURCE: $25,176.52 - 9910-908987-9588-900000-703001 BACKGROUND/EXPLANATION: The Department of General Services is renovating the building facility at 620 Fallsway. The new building will house administrative offices for Homeless Services and the homeless shelter. Verizon will remove the remaining 200 pair cable that was cut inside the duct to the manhole, and place a new 200 pair cable from the manhole to the second floor telephone closet. Verizon will also place new terminals, splice, and ground and test the cable at the new location. These services can only be provided by Verizon, as it does not permit vendors not affiliated with Verizon to perform work on the servicing of terminals and underground cabling. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement and/or service is recommended. APPROVED FOR FUNDS BY FINANCE (The telephone facilities letter agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 11/10/10 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 57