NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ OCTOBER 20, 2010 Mayor's Office ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Cycletours Holidays Bike & Barge. The period of the agreement is October 2, 2010 through May 31, 2011. AMOUNT OF MONEY AND SOURCE: Maximum (28 Item passengers) $21,978.29 - 1. Charter price of the ship (includes 6% VAT) 1,510.92 - 2. Tour guide 2,193.63 - 3. Bicycle rental 587.58 - 4. Bicycle insurance 587.58 - 5. Transport service airport/boat $26,858.00 - G 1001-000000-0000-000000-270091 No general funds are involved in this transaction. The collected funds will be deposited and expenditures paid through the above referenced "G" account. BACKGROUND/EXPLANATION: The agreement is on behalf of the Baltimore-Rotterdam Sister City Committee (Committee). The agreement is for a bike tour on May 7, 2011 through May 14, 2011. The tour will take participants through different parts of the Netherlands including the City's Dutch Sister City of Rotterdam. The Sister City Committee is one of the volunteer committees formed or to be formed under the auspices of the Office of the Mayor and Sister Cities International for the purpose of strengthening partnerships between the City and international communities. The committees strive to build global cooperation AGENDA BOARD OF ESTIMATES 10/20/10 Mayors' Office ­ cont'd at the municipal level, promote cultural understanding and stimulate economic development. Through volunteers, the committees motivate and empower private citizens, municipal officials, and business leaders to conduct long-term sister city programs. The Baltimore-Rotterdam Sister City Committee's activities support the following goals: · develop partnerships between the two cities, · provide opportunities for City officials and citizens to experience and explore aspects of the two cities through community partnerships, · create an atmosphere in which mutual economic and community development can be stimulated and strengthened, and · encourage engagement between the two cities to creatively learn, work, and solve problems together through reciprocal cultural, educational, municipal, business, professional, and technical exchanges and projects. Through this bicycle trip, participants will learn about the Sister City program, develop a connection with Rotterdam, learn about bicycle planning, promotion, and culture in the Nether- lands. In addition, surplus funds will be used to promote Committee activities in Baltimore. The total cost of the tour is $26,858.00. Each participant will pay approximately $1,600.00 to join the trip. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 10/20/10 Employees' Retirement Systems - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Bessie M. Chase. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Andy Ho 4 Valerie S. Tilman 2 Bernita Kittrell 2 Sharon Garcia 1 Donna S. Bowen 1 Rinda Stidham 1 Starlinda L. Babb 1 Karen Banks 1 Beverly Mootoo Balram 1 Adrian Maynard 1 Nichelle Lashley 1 D. Jonathan Pearce 1 Tal Willmott 1 Nicole King 1 Stacy Brown 1 Sandra Lane 3 Germaine Hughes 3 Roselyn H. Spencer 4 TOTAL 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 3 AGENDA BOARD OF ESTIMATES 10/20/10 Bureau of Water and Wastewater ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Wachs Water Services, for Project No. 1127, Valve and Fire Hydrants Exercising Program. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $4,392,033.00 ­ 9960-913402-9557-900020-703032 BACKGROUND/EXPLANTION: The consultant will manage and execute a program for valve and fire hydrant assessment. The program involves inspecting, exercising, testing, and documenting the characteristics of each valve and fire hydrant, executing minor repairs, and GPS mapping. The program also includes pre-scheduled activities relating to valve and fire hydrant operation such as pre- construction valve surveys, constructing shutdowns, etc. In addition, the consultant will manage all valve and hydrant information in a project database, analyze the collected data, and coordinate with government agencies, contractors, and other concerned entities. MBE/WBE PARTICIPATION: MBE: Dhillon Engineering, Inc. $ 523,035.00 11.90% EBA Engineering, Inc. 445,517.00 10.10% Reviera Enterprises, Inc. 100,224.00 2.30% Khafra Engineering Consultants, Inc. 117,229.00 2.70% $1,186,005.00 27.00% WBE: Ross Technical Services, $ 395,364.00 9.00% Inc. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 10/20/10 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,425,000.00 9960-908400-9588 Counties Constr. Res. Valve & Hydrants 2,425,000.00 " " Water Utility Funds $4,850,000.00 $4,392,033.00 ----------------- 9960-913402-9557- 900020-3 Engineering 457,967.00 ----------------- 9960-913402-9557- $4,850,000.00 900020-9 Administration This transfer will provide funds to cover the costs associated with Project 1127, Valve and Hydrant Exercising Program (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 5 AGENDA BOARD OF ESTIMATES 10/20/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 7 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 10/20/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 1. $ 10,000.00 9910-902483-9600 9910-903483-9601 22nd EDF Constr. Res. S. Balto. Ind. S. Balto. Ind. & Coml. Dev. & Coml. Dev. This transfer will provide funds in order for the Department of General Services to begin proceedings for the opening and closing of certain streets and alleys in the Fairfield Urban Renewal Area. This cost includes the preparation of plats, preparation of the opening, closing and sales ordinance and advertisements. Department of Planning 2. $400,000.00 9904-905765-9129 9904-901765-9127 1st Cultural Reserve Active Institution Great Blacks in Great Blacks in Loan Wax Museum Wax Museum This transfer will provide funds to the Great Blacks in Wax Museum, for the expansion at 1600 North Avenue. The expansion will increase the operating space from 15,000 to 120,000.00 square feet, as part of a $75,000,000.00 capital campaign as reflected in the master plan. Department of Transportation 3. $108,923.19 9950-903766-9514 9950-904641-9508-3 MVR Frankford Ave. - Design & Studies Moravia to Feasibility Sinclair Studies This transfer will fund costs associated with assignment of Task No. 16 on Project 1074 (B/D # 08038) to STV, Inc. for Development of Strategic ­ Business Plan Phase I & II which includes but is not limited to preparation of the Strategic Plan Document, analysis of existing goals, plans, policies, operating & capital budgets. 7 AGENDA BOARD OF ESTIMATES 10/20/10 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: ACM Services, Inc. $8,000,000.00 Afram, Inc. $1,500,000.00 Bullock's Construction, LLC $ 216,000.00 Burgemeister-Bell, Inc. $8,000,000.00 D & T Welding Contractor $1,500,000.00 Eastern Gunite Co., Inc. $4,383,000.00 J & R Roofing Co., Inc. $8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: BLV Engineering Associates, Inc. Engineer GR Engineering Engineer John Milner Associates, Inc. Architect Landscape Architect Reuling Associates, Inc. Engineer 8 AGENDA BOARD OF ESTIMATES 10/20/10 1. Department of Audits ­ Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Digest: City of Baltimore Single Audit for the Fiscal Year Ended June 30, 2009. 2. Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 21 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on September 29, 2010 and October 06, 2010. 9 AGENDA BOARD OF ESTIMATES 10/20/10 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011, unless otherwise indicated. 1. SISTERS TOGETHER AND REACHING, INC./ $ 8,764.00 (STAR) Account: 1001-000000-3041-274000-603051 The organization will provide three part-time evening staff and the STAR mobile unit for The Block Project to provide HIV/Sexually Transmitted Disease Infections counseling, testing, and referral. Referrals will include phlebotomy, Health Education Risk-Reduction, linkage to care, treatment, and other support services, as well as facilitation of reproductive health visits via the STAR mobile unit. The period of the agreement is July 1, 2010 through September 30, 2010. The agreement is late because of a processing oversight by the Department. 2. MEDSTAR HEALTH, INC. $ 25,000.00 Account: 6000-629010-3100-296900-406001 The organization will donate 0.1 FTE physician services and provide funding in the amount of $25,000.00 for a 0.5 FTE Nurse Practitioner during the school year and one full day per week during the summer in School-Based Health Centers. The period of the agreement is September 1, 2010 through August 31, 2011. The agreement is late because it was just finalized. 10 AGENDA BOARD OF ESTIMATES 10/20/10 Health Department ­ cont'd 3. UNION MEMORIAL HOSPITAL (UMH) $171,211.00 Account: 4000-497311-3041-688202-603051 The UMH will provide colorectal cancer screening services. Clients referred by the Health Department will be provided the following services: office visits, pre-consult, or physical examination, post-colonoscopy visits, physician services for colonoscopy, laboratory fees including processing and reading of colorectal biopsy specimens, and complete blood counts when providing endoscopist indicates the need for immunohistochemical stains. In addition, the UMH will provide double contrast barium enema, pharmacy products, as may be needed to complete the colonoscopy, anesthesia and/or respiratory services, and medical supplies. The agreement is late because of delays in budget negotiations and the conversion to the new accounting system. 4. PARK WEST HEALTH SYSTEMS, INC. $ 32,849.00 Account: 4000-424511-3023-274409-603051 The organization will provide ambulatory outpatient services for the Ryan White Part B program. The services will include primary care services including a comprehensive physical examination, updated labs, care plans, specialty referrals, and follow-up in a timely manner to HIV positive clients. The services will be provided to ensure that 85 clients receive ambulatory outpatient health services in an efficient and effective manner based on the minimum Standards of Care. The agreement is late because Ryan White Parts B services are programmatically managed by the State AIDS Administration. The Department is responsible for processing contracts and making payments to the provider after the State selects the provider through the Request for Proposal process. 11 AGENDA BOARD OF ESTIMATES 10/20/10 Health Department ­ cont'd 5. ANGEL'S COVE ASSISTED LIVING $ 23,400.00 FACILITY, INC. Account: 5000-534011-3044-273302-603051 This agreement will allow the Department to disburse State Subsidized Assisted Housing funds to low income residents at Angel's Cove Assisted Living Facility, Inc. located at 5404 Belair Road. The organization will provide subsidized senior assisted housing services for individuals age 62 and over, who have temporary or periodic difficulties with the activities of daily living and who require assistance in performing personal and household functions associated with complete independence. Residents receive shelter, meals, housekeeping, personal care services, and 24-hour on-site supervision. The agreement is late because of the transition between the Commission on Aging and Retirement Education and the Health Department and receipt of a signature from the provider. 6. ARBOR E & T, LLC, d/b/a $ 60,000.00 CARE RESOURCES Account: 4000-428711-3031-579200-603051 The organization will provide licensed registered nurses (RNs) and licensed practical nurses (LPNs) on an as-needed basis for the Baltimore City Health Department Reducing Asthma Disparities (RAD) Initiative. Home visiting RNs or LPNs will provide medical assessments, resources and education to reduce childhood asthma for children ages 4 ­ 18, who attend Baltimore City Public Schools. The period of the agreement is September 30, 2010 through September 29, 2011. The agreement is late because it was just finalized. 12 AGENDA BOARD OF ESTIMATES 10/20/10 Health Dept. ­ cont'd 7. CHASE BREXTON HEALTH $ 67,542.00 SERVICES, INC. Account: 4000-424511-3023-274418-603051 The organization will provide ongoing case management services to HIV+ individuals seeking medical care, initial intakes, care planning, ongoing monitoring, and follow-up with all HIV-positive clients. Case Managers will partner with clients to identify real and perceived barriers to health care and develop plans to address and overcome these concerns. The agreement is late because Ryan White Parts B services are programmatically managed by the State AIDS Administration. The Department is responsible for processing contracts and making payments to the provider after the State selects the provider through the Request for Proposal process. MWBOO GRANTED A WAIVER FOR ITEM NOS. 3, 4, 6 and 7. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 10/20/10 Department of General Services (DGS) ­ Developers' Agreements The Board is requested to approve and authorize execution of the various developers' agreements. DEVELOPER NO. AMOUNT 1. FRP HOLLANDER 95, LLC 0959B $532,135.00 FRP Hollander 95, LLC (FRP) would like to install various utilities and roadwork to their proposed construction located in the vicinity of 7200 Pulaski Highway and 62nd Street. This agreement will allow the FRP to do its own installation in accordance with Baltimore City standards. An irrevocable letter of credit in the amount of $532,135.00 has been issued to the FRP, which assumes 100% of the financial responsibility. 2. DRUID HEIGHTS COMMUNITY 0873 $556,190.00 DEVELOPMENT CORPORATION (DHCDC) The DHCDC would like to install various utilities and roadwork to their proposed Bakers' View Development Project located in the blocks surrounded by Pennsylvania Avenue, Baker Street, Division Street, and Gold Street. This agreement will allow the DHCDC to do its own installation in accordance with Baltimore City standards. A performance bond in the amount of $556,190.00 has been issued to the DHCDC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects; therefore, MBE/WBE participation is not applicable. (The developers' agreements have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Recreation ­ Joint-Use Agreement and Parks (R & P) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a joint-use agreement with the Maryland Department of Natural Resources (DNR) and the YMCA of Central Maryland (YMCA). The period of the agreement is effective upon Board approval through the useful life of the playground, located at 1000 E. 33rd Street. AMOUNT OF MONEY AND SOURCE: $175,400.00 ­ 9938-902796-9474 BACKGROUND/EXPLANATION: On November 4, 2009, the Maryland Board of Public Works approved the commitment of Program Open Space funds to the City, a portion of which was allocated for the renovation of the YMCA Playground located at 1000 E. 33rd St., that was partially destroyed by fire. As a condition precedent to the receipt of the funding, a written agreement between the YMCA, the DNR and the Department is required to establish the terms, conditions and mutual responsibilities with respect to the renovation project. The execution of a grant agreement between the Department and the YMCA is required in order to grant the funds to the YMCA. The grant agreement is Attachment B of the joint- use agreement. APPROVED FOR FUNDS BY FINANCE (The joint-use agreement and grant agreement have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 10/20/10 Dept. of Rec. & Parks ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $175,400.00 9938-901796-9475 9938-902796-9474 State Reserve Active YMCA Playground YMCA Playground The transfer will provide funds to cover the costs associated with the renovation of the YMCA Playground on 33rd Street. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 16 AGENDA BOARD OF ESTIMATES 10/20/10 TRAVEL REQUESTS Department of Public Works Fund Name To Attend Source Amount 1. Ronald L. CSR User Group $3,675.80 Christmas Conference *Ray Schreiner Summerlin, NV Nov. 6 - 11, 2010 (*Reg. fee $595.00) The subsistence rate for this location is $180.00 per day. The hotel cost is $159.00 per night, plus hotel taxes in the amount of $19.08, per night. The Department is requesting additional subsistence of $19.00 per day/ attendee to cover the cost of meals and incidental expenses, which is included in the total. Police Department 2. Mark H. Grimes Int'l. Assoc. Federally $ 957.40 of Chiefs of Forfeited Police Conf. Asset Sharing Orlando, FL Fund Oct. 22 ­ 25, 2010 (Reg. fee $275.00) Fire Department 3. James Clack Transportation FY08 SHSP $1,487.90 Disaster Response Training Ashburn, VA Nov. 16 ­ 18, 2010 (Reg. fee $1,080.00) 17 AGENDA BOARD OF ESTIMATES 10/20/10 Baltimore Development Corporation ­ Intercreditor Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an intercreditor agreement with Conestoga Bank. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This intercreditor agreement will allow Mowery Family Limited Partnership (MFLP) to refinance its current loan with M&T Bank, with Conestoga Bank in the amount of $2,000,000.00 to take advantage of lower mortgage rates. On April 7, 1999, the Board approved a loan in the amount of $200,000.00 to the MFLP in conjunction with a loan from First National Bank of Maryland for the relocation of its operating company, AJM Enterprises, Inc. (AJM) from Columbia, Maryland to 6120 Holabird Avenue. The MFLP is a real estate holding company, whose purpose is to lease back real estate to its parent, AJM that specializes in the sale and distribution of the "Craftmatic Adjustable Bed". The AJM currently employs 110 individuals, of which 85 are residents of Baltimore City. The City mortgage has a current balance of $59,172.00, which is being paid as agreed. APPROVED FOR FUNDS BY FINANCE (The intercreditor agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 10/20/10 Baltimore Development ­ Land Disposition Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Station North Development Partners, LLC, developer, for the property located at 1701-1709 N. Charles St. and 22 - 24 E. Lanvale St., and to approve and authorize a waiver of the appraisal policy. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ Purchase Price, plus Carried Interest Carried Interest 5% Annually of Gross Revenue up to $1,000,000.00, then 2½% Annually of Gross Revenue up to $2,000,000.00 BACKGROUND/EXPLANATION: The City will sell the properties to the Developer for $500,000.00 to be paid at settlement. The City will maintain a carried interest in the project of 5% of the Gross Revenue up to the point in time when the City has received an amount equal to $1,000,000.00. Thereafter, the City will receive 2½% of the Gross Revenue of the Project, until the City has received a total amount of $2,000,000.00. The Charles North Urban Renewal Plan gave the City the right to assemble property in the area generally bounded by the Jones Falls Valley edge to the west, 23rd Street to the north, Saint Paul Street to the east, and Penn Station to the south. 19 AGENDA BOARD OF ESTIMATES 10/20/10 BDC ­ cont'd On March 12, 2008, the Board approved the purchase of the properties for $2,545,000.00, under the authority of the Charles North Urban Renewal Plan. As the Developer is contributing 20 E. Lanvale St. and 30 E. Lanvale St. which consists of 34 parking spaces, and the project requires extensive environmental abatement of lead based paint and asbestos, it is proposed that the City dispose of the property for a total $2,000,000.00 (inclusive of the $500,000.00 upfront payment and the carried interest in the project). The Chesapeake project will consist of retail, restaurant, office, and live/work studios. The Developer proposes to preserve the exterior of the building, especially the historic Charles Street façade, while providing visual interest and transparency especially at the ground level. The Developer proposes to improve and renovate the existing building at 1701 - 1709 N. Charles St. (the Chesapeake) building in phases. The first phase of the Chesapeake Redevelopment will include improvements to the first floor area of the building and exterior improvements to prepare for the proposed food market. The second phase of the Chesapeake Redevelopment will include improvements to the upper floors of the building. There is extensive environmental remediation needed, including abatement of lead based paint and asbestos. New mechanical, electrical, and plumbing systems will be installed throughout. The Developer proposes to develop 22 - 24 E. Lanvale St. (Lanvale Lots) in conjunction with other privately owned adjacent parcels. The intent is to construct a new mixed-use building, consisting primarily of residential apartments with parking, common areas and retail on the lower levels. The Developer anticipates a minimum of 6,000 square feet of commercial/retail uses on the ground floor and no less than 60 residential units on the upper floors. All buildings will be constructed according to current Baltimore City Codes and Standards. The project is expected to bring 35 new jobs to the City. 20 AGENDA BOARD OF ESTIMATES 10/20/10 BDC ­ cont'd STATEMENT OF RATIONALE FOR WAIVER OF THE APPRAISAL: The properties were appraised in November 2007 for $1,350,000.00 (1701 - 1709 N. Charles St.), $100,000.00 (22 E. Lanvale St.) and $93,000.00 (24 E. Lanvale St.), respectively. As a result of a decline in the market, a new appraisal would not result in an amount greater than the $2,000,000.00 that the City is receiving. Further, the market value of 20 and 30 E. Lanvale St. which is estimated at $175,000.00 (contributed by the developer) and cost of remediation which is estimated at $50,000.00 would further reduce the sale price, if factored into the sale price. The properties will be sold in As-Is, condition and therefore there is not an offset for the developers property contribution or the cost of remediation. MBE/WBE PARTICIPATION: The Developer will sign the City's Commitment to Comply with Minority and Women's Business Enterprise Program of the City of Baltimore prior to settlement. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 10/20/10 Baltimore Development - Governmental/Charitable Corporation (BDC) Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application that has been approved by the Board of Ethics of Baltimore City. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Board of Ethics of Baltimore City approved the application on August 16, 2010 for Fiscal Year ending June 30, 2011. The BDC will solicit donations from area leaders to fund the enhancement of the Baltimore Main Street program and small business initiatives. A potential donor list will be comprised of individuals and corporate entities that have demonstrated a history of providing financial and in-kind contributions to the small business community and Baltimore's economic revitalization. Because of current budget restraints, the BDC is limited in the diversity and scope of services it can provide to small businesses and Main Street commercial districts. The BDC's goal is to solicit private donations to increase and enhance the Baltimore Main Streets program and economic development activities throughout Baltimore. The activities to be augmented by these fundraising activities include, but are not limited to, Baltimore Main Streets, Miracle on Main Street, and the 2012 National Main Streets Conference, which will be held in Baltimore. Most of the individual and corporate entities fitting that description are not controlled donors. However, those potential donors, who are controlled donors with respect to the Baltimore Development Corporation, the City Council, or the Board of Estimates will not be targeted or singled-out in any way and will be solicited, if at all, in the same manner as all other potential donors. 22 AGENDA BOARD OF ESTIMATES 10/20/10 BDC ­ cont'd Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 23 AGENDA BOARD OF ESTIMATES 10/20/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 25 - 26 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 24 AGENDA BOARD OF ESTIMATES 10/20/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Water and Wastewater 1. WC 1212, Water R.E. Harrington Plumbing $4,997,010.40 Appurtenances & Heating Co., Inc. Installations MBE: T.E. Jeff, Inc. $999,402.08 20.00% WBE: R & R Contracting, Inc. $449,730.93 9.06% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $3,000,617.82 9960-907101-9558 Water Utility Constr. Res. Funds Small Water Mains 1,725,898.99 " " Water Utility Funds 1,868,316.19 9960-910031-9558 Counties Constr. Res. $6,594,833.00 Water Supply Fac. $ 499,701.30 ----------------- 9960-905697-9557-2 Extra Work 499,701.30 ----------------- 9960-905697-9557-3 Engineering 299,210.00 ----------------- 9960-905697-9557-5 Inspection 4,997,010.40 ----------------- 9960-905697-9557-6 Construction 299,210.00 ----------------- 9960-905697-9557-9 $6,594,833.00 Engineering This transfer will provide funds to cover the costs associated with the award of WC 1212, Water Appurtenances Installations. A LETTER OF PROTEST HAS BEEN RECEIVED FROM CIVIL CONSTRUCTION, LLC. 25 AGENDA BOARD OF ESTIMATES 10/20/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Recreation & Parks 3. RP 10813, St. Mary's Bensky Construction $270,777.00 Park Renovation Co., LLC MBE: Priority Construction Corp. $70,000.00 25.85% WBE: William T. King, Inc. $ 8,700.00 3.22% Haines Industries, Inc. 10,378.00 3.83% McCall Trucking, Inc. 2,925.00 1.08% $22,003.00 8.13% MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 68,000.00 9938-904746-9475 Rec. & Pks. Reserve ­ Park & 24th Series Playgrounds Reno- vation - FY08 204,000.00 " " State $272,000.00 ----------------- 9938-901746-9474 Active Park & Playgrounds Renovation FY08 This transfer will provide funds to cover the costs associated with the award of RP 10813, St. Mary's Park Renovation to Bensky Construction Co., LLC. Bureau of Purchases 5. B50001552, Nitrogen Myers Tire Supply $ 77,940.00 Tire Inflation Systems Distribution, Inc. MWBOO GRANTED A WAIVER. 26 AGENDA BOARD OF ESTIMATES 10/20/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. DSQ SOLUTIONS $24,999.00 Renewal Solicitation No. 08000 ­ Computer Support and Maintenance ­ Department of Housing and Community Development ­ Req. No. R560111 On May 12, 2010, the Board approved the initial award in the amount of $24,999.00. The award contained a renewal option at the sole discretion of the City. This renewal in the amount of $24,999.00 is for the period December 12, 2010 through May 5, 2011. 2. FIRST CANDLE $ 8,075.00 Increase Solicitation No. 07000 ­ Cribs for Infants and Toddlers ­ Health Department ­ Req. No. R559973 On April 14, 2010, the Board approved the initial award in the amount of $8,075.00. The agency had grant money to spend so it doubled the order for the cribs. This increase in the amount of $8,075.00 will make the award amount $16,150.00. 3. TIPCO TECHNOLOGIES, INC. $ 7,536.00 Selected Source Solicitation No. 06000 ­ Packing Supplies ­ Department of Pub- lic Works ­ Req. No. R559661 A quote was solicited and received from the vendor for packing materials to stop leaks at Leakin Park and Hillen Pumping Sta- tions; the vendor has the packing supplies in stock to be de- livered immediately upon the issuance of a purchase order. 4. XEROX CORPORATION $20,000.00 Sole Source Solicitation No. 08000 ­ Provide Consumable Xerox Supplies ­ Department of Finance ­ Req. No. R555598 The vendor is the sole source manufacturer of consumable sup- plies such as red ink cartridges, staples, and staple wires and these items are not included in the Xerox contract. The period of the award is October 20, 2010 through October 19, 2011, with three 1-year renewal options remaining. 27 AGENDA BOARD OF ESTIMATES 10/20/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. FOREST VALLEY TREE & TURF, LLC $12,760.00 Low Bid Solicitation No. B50001577 ­ Street Tree and Stump Removal Group VII ­ Department of Recreation and Parks ­ Req. No. R550397 6. S.A.T., Sole Source/ INCORPORATED $260,000.00 Agreement Solicitation No. 08000 ­ Conservation of Baltimore Battle Mo- nument ­ Department of Planning ­ Req. No. R555549 The Board is requested to approve and authorize execution of an agreement with S.A.T., Inc. The period of the agreement is effective upon Board approval for one year. The first war memorial commemorating Baltimore's Heroes in the War of 1812, which is also the image shown on the City Seal needs urgent restoration. The vendor has more than 30 years of experience as a conservator of City monuments and knows the specific conservation methods. The City has not been able to identify another source. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 10/20/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. STANLEY ACCESS Agreement/ TECHNOLOGIES, LLC $ 26,185.00 Sole Source Solicitation No. 08000 ­ Rehabilitation of Doors and Service - Baltimore Convention Center ­ Req. No. R551785 The Board is requested to approve and authorize execution of an agreement with Stanley Access Technologies, LLC. The pe- riod of the agreement is effective upon Board approval through September 19, 2012, with no renewal options. The vendor is the manufacturer and only authorized source for providing these specialized doors to match the existing doors and provide door repairs and maintenance. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 8. S.A.T., Agreement/ INCORPORATED $ 40,000.00 Sole Source Solicitation No. 08000 ­ Annual Maintenance of Monuments and Sculptures ­ Department of Planning ­ Req. No. R555384 The Board is requested to approve and authorize execution of an agreement with S.A.T. Incorporated. The period of the agreement is effective upon Board approval for four months. The City has not been able to identify another source for these services and the vendor's prices are fair and reason- able. 29 AGENDA BOARD OF ESTIMATES 10/20/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 9. LABVANTAGE Renewal/ SOLUTIONS, INC. $ 82,175.00 Sole Source Solicitation No. 08000 ­ Software Maintenance Agreement ­ De- partment of Public Works, Environmental Services Division ­ Req. No. To be assigned Approval on a sole source basis is requested because the ven- dor is the sole provider of the proprietary software system and the maintenance for the equipment already in use at the Lab for the Customer Care Help Desk. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 10. ANCHOR BAY EAST MARINA LLC $100,000.00 Renewal Solicitation No. B50000225 ­ Marine OEM and Aftermarket Parts and Service ­ Department of General Services ­ P.O. No. P512707 On January 9, 2008, the Board approved the initial award in the amount of $50,000.00. The award contained one 2-year re- newal option at the sole discretion of the City. This renewal in the amount of $100,000.00 is for the period January 1, 2011 through December 31, 2012. MWBOO GRANTED A WAIVER. 30 AGENDA BOARD OF ESTIMATES 10/20/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. PATUXENT MATERIALS, INC. $ 100,000.00 Renewal Solicitation No. B50000861 ­ Pea Gravel ­ Agencies ­ Various ­ Req. Nos. Various On December 17, 2008, the Board approved the initial award in the amount of $88,000.00. The award contained four 1-year re- newal options at the sole discretion of the City. Subsequent actions have been approved. This renewal in the amount of $100,000.00 is for the period January 2, 2011 through January 1, 2012, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 12. F.L. ANDERSON CO. $1,000,000.00 Increase Solicitation No. B50000217 ­ Firefighter Turnout Gear ­ Fire Department ­ P.O. No. P501604 On January 23, 2008, the Board approved the initial award in the amount of $400,000.00. Subsequent actions have been ap- proved. This increase in the amount of $1,000,000.000 is nec- essary to meet the agency's requirements for the upcoming graduation of new recruits, making the award amount $3,310,654.00. MWBOO GRANTED A WAIVER. 13. JESCO, INC. $ 300,000.00 Increase Solicitation No. 08000 ­ OEM Parts and Service for John Deere Equipment ­ Department of General Services ­ P.O. No. P514285 On July 11, 2007, the Board approved the initial award in the amount of $600,000.00. Subsequent actions have been approved. This increase in the amount of $300,000.00 is necessary due to a higher than anticipated demand for parts and service, making the total award amount $1,500,000.00. 31 AGENDA BOARD OF ESTIMATES 10/20/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. TELECOMMUNICATION SYSTEMS, INC. $ 0.00 Extension Solicitation No. 06000 ­ Citywide Network and System Support ­ Agencies ­ Various ­ Req. Nos. Various On November 9, 2005, the Board approved the initial award in the amount of $6,232,066.56. Subsequent actions have been ap- proved. This contract, formerly BP-05136 expires on November 8, 2010. A new solicitation, B50001567 City Wide Network and System Support has been issued and bids were received on Octo- ber 13, 2010. An extension is required to allow time to evaluate the bids and provide for a sufficient transition pe- riod. The period of the extension is November 9, 2010 through March 31, 2011. MWBOO SET GOALS OF 35.79% MBE AND 13.21% WBE. MBE: The Bith Group 22.73% Full Circle Solutions 13.06% WBE: Realistic Computing 13.21% MWBOO FOUND VENDOR IN COMPLIANCE. 15. GRAYBAR ELECTRIC COMPANY $1,500,000.00 IDEAL ELECTRICAL SUPPLY $ 0.00 Renewal Solicitation No. B50000589 ­ Electrical Products ­ Agencies ­ Various ­ P.O. Nos. P504628 and P504739 On November 19, 2008, the Board approved the initial award in the amount of $900,000.00 to Graybar Electrical Company and Ideal Electrical Supply. The award contained two 2-year re- newal options at the sole discretion of the City. Subsequent actions have been approved. This renewal in the amount of $1,500,000.00 for Graybar Electrical Company is for the period of November 19, 2010 through November 18, 2012, with one 2- year renewal option remaining. MWBOO GRANTED A WAIVER. 32 AGENDA BOARD OF ESTIMATES 10/20/10 Police Department ­ Notice of Grant Award, Grant Award Agreements and Grant Adjustment Notice/Budget Adjustment The Board is requested to approve and authorize acceptance and execution of the following grant awards and grant award agreement, and to accept the notice of grant award. NOTICE OF GRANT AWARD 1. STOP VIOLENCE AGAINST WOMEN GRANT $ 90,000.00 PROGRAM/BALTIMORE DOMESTIC VIOLENCE VICTIM/WITNESS LIAISON PROGRAM Account: 5000-516711-2011-694400-600000 The notice of grant award was received from the Governors Office of Crime Control and Prevention (GOCCP). The GOCCP released a Letter of Intent to the Department for an award for the FY2010 Violence Against Women Formula Grant Program. The grant award will pay the salary for three full time Domestic Violence Victim/Witness Liaisons. These individuals will provide a coordinated and structured response to reduce the occurrence of domestic violence in Baltimore City. The period of the award is October 1, 2010 through September 30, 2011. GRANT AWARD AGREEMENTS 2. BYRNE JUSTICE ASSISTANCE INTEREST GRANT $ 117,951.00 PROGRAM/IMPACT TEAMS PROGRAM-BALTIMORE POLICE DEPARTMENT Account: 4000-498211-2022-693400-600000 The grant award was received from the Governors Office of Crime Control and Prevention (GOCCP). The Department has deployed four Impact Teams in four designated areas within the City, in an effort to target the most violent offenders. Funding will be used to pay for overtime of a Department lieutenant, sergeant, Warrant Apprehension Task Force detective and officer assigned to each Impact Team. In addition to the Department membership, each team includes Parole and Probation, Department of Juvenile 33 AGENDA BOARD OF ESTIMATES 10/20/10 Police Department ­ cont'd Services, and Maryland State Police personnel. The period of the grant award agreement is July 1, 2010 through December 31, 2010. 3. U.S. DEPARTMENT OF JUSTICE, OFFICE OF $1,171,168.00 JUSTICE PROGRAMS/ BUREAU OF JUSTICE ASSISTANCE Account: 4000-468311-2252-694201-600000 The grant funds will be used for Baltimore City's FY 2010 Justice Assistance Grant VI (JAG VI) Program. The JAG VI program supports the City's public safety strategy to reduce violent crime and strengthen public trust through targeted enforcement, community engagement, and strengthening partnerships among criminal justice agencies. The JAG VI program will decrease violent crime by increasing prevention technology, improving community supports, and collaboration between citywide prevention programs. The period of the agreement is October 1, 2009 through September 30, 2013. The grant award agreements are late because the awards were recently received. 34 AGENDA BOARD OF ESTIMATES 10/20/10 Police Department ­ cont'd GRANT ADJUSTMENT NOTICE (GAN) 4. GOVERNOR'S OFFICE OF CRIME $ 0.00 CONTROL AND PREVENTION On December 9, 2009, the Board approved a grant award agreement for $375,000.00 for the program entitled, "Serology Enhancement-DBRA" from the Governor's Office of Crime Control and Prevention for the period of December 1, 2009 through December 31, 2010. On March 31, 2010, the Board approved a No-Cost Extension, changing the grant end date from December 31, 2010 to March 31, 2011. This GAN is for a no-cost extension and budget adjustment. The GAN will extend the agreement through September 30, 2011 and modify the budget to eliminate two Serologist positions and create three Biology Technician positions. The Serology Enhancement Program assists in implementing strategies specifically intended to reduce DNA backlogs in Maryland. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notice of grant award, grant award agreements, and grant adjustment notice have been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 10/20/10 Police Department ­ Equipment Donation ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the acceptance of a donation of equipment from the Johns Hopkins University (JHU). AMOUNT OF MONEY AND SOURCE: $15,000.00 ­ Estimated Value BACKGROUND/EXPLANATION: On January 10, 2001 the Board authorized the Department to purchase services and materials that would enhance its crime reduction efforts in a manner that would not compromise the investigations and crime fighting activities. It was determined that the disclosure of certain types of crime fighting equipment and services would interfere with the effective investigations and efforts to reduce crime. This security equipment will be used for covert crime fighting activities and investigations. The Department will maintain records of the donation including value, identification number/s and any other information that is maintained for the inventory of equipment, in accordance with established procedures. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 36 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and ­ Local Government Resolutions Community Development (DHCD) The Board is requested to approve and authorize execution of the following local government resolutions. The following organizations are applying to the State of Mary- land's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to these programs for funding. Organization Amount 1. THE FRIENDS OF PATTERSON PARK $25,000.00 CITCP The Friends of Patterson Park, located at 27 S. Patterson Park Avenue proposes the Patterson Park Youth and Families Initiatives Project. The funds will be used to provide free athletic leagues, clinics and recreational opportunities for many of the local youth. This will include a year-round soccer program for 250 - 300 children from the ages of 4 ­ 14 years old, spring and fall Youth Tennis clinics, a basketball and a swim team and professional physical education by working with the Patterson Park Recreational Center to coordinate educators to work at the Center. The Center will have fitness instructors, tennis and soccer coaches and a nutritionist to work with the children at the after-school program. The Friends of Patterson Park hope to include more health and hygiene programs, such as dental education and begin to offer more programs to local families (i.e. "Cooking on a Budget", "Easy Home Repairs" and exercise classes for youth, teens and adults). The Friends of Patterson Park's goal is to provide services and programs that will improve the communities' health and wellness, and to provide opportunities for young and old to recreate in Patterson Park, specifically focusing on the neighborhood youth and their families. The programs will be at no cost and will be promoted to the diverse population around the park. 37 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd 2. BELAIR-EDISON NEIGHBORHOODS, INC. $15,000.00 CITCP The Belair-Edison Neighborhoods, Inc., located at 3412 Belair Road, proposes the Belair-Edison Main Street Building Improvement Grant Project in the Belair-Edison Main Street District (3200 to 3600 blocks of Belair Road and 3100 to 3200 blocks of Erdman Avenue). The funds will be used to create a building improvement grant for buildings in Belair-Edison's designated Main Street District. The grant will be used as an incentive for physical building rehabilitation improvements, which will improve the appearance of the business district. Belair-Edison Neighborhoods, Inc.'s mission is to foster an environment in which residents, business owners, and stakeholders feel confident to invest time, energy and money in the Belair-Edison community. The organization is also working to improve the Belair-Edison community by providing free housing counseling, community marketing, community organizing, and small business development. 38 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and ­ Approval of Account Fund Transfer Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the transfer of $190,000.00 in GO Bonds from account no. 9910-913032-9588 into a new account No. 9910-942002-9588. AMOUNT OF MONEY AND SOURCE: Current Account New Account $190,000.00 - 9910-913032-9588 9910-942002-9588 BACKGROUND/EXPLANATION: The transfer of the GO Bonds from account no. 9910-913032-9588 into a new account no. 9910-942002-9588 will be used to document the City's Match for two Choice Neighborhood Grants. In August 2010, the Department of Housing and Urban Development (HUD) posted a Notice of Funding Availability (NOFA) for the Choice Neighborhoods Planning Grant. The intent of the NOFA is to allow recipients to rebuild and preserve public and publicly assisted housing projects in neighborhoods of concentrated poverty. Planning grants will support the development of a comprehensive Transformation Plan, whose components include a needs assessment that identifies patterns of disinvestment and designing strategies that reduce concentrations of low-income housing while identifying alternate affordable housing options. This will allow residents to remain in the community, creating a plan for supportive services, alignment with existing neighborhood plans, and leveraging additional public and private resources. The maximum grant amount that can be received is $250,000.00. The NOFA requires a minimum of a five percent match. The higher the amount of the match, the more points the applicant receives. 39 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd There are two Planning Grant applications being submitted from Baltimore. The first application is being submitted by the Housing Authority. The Housing Authority proposes to use the funds to complete a Transformation Plan for the former Somerset Homes public housing site to build on and expand the guidelines in the Oldtown Redevelopment Plan and to begin predevelopment activities on the Somerset Homes site. Funding in the amount of $75,000.00 would be provided by the DHCD to meet the match requirement. The second application is being submitted by the Midtown Development Corporation (Midtown). Midtown proposes to build on efforts underway by a consortium comprised of neighborhood groups and property owners in Madison Park, Bolton Hill, Upton, Druid Heights, and Eutaw Place. If funded, the Transformation Plan would focus on reducing the concentration of subsidized housing including Pedestal Gardens and other assisted developments in the area while identifying strategies to maintain affordability for current residents, as well as improving shopping and services, providing opportunities to employ local residents, and creating a climate that encourages investment. Funding in the amount of $115,000.00 would be provided by the DHCD to meet the match requirements. Eligible applicants include housing authorities and nonprofit organizations. Neighborhoods that are proposed for Planning Grants must meet several criteria including rates of crime, vacant housing, residents in public or HUD-assisted housing, and school children that live in low-income housing. MBE/WBE PARTICIPATION: Both HABC and Midtown Development Corporation will be required to sign Commitments to Comply in the event their applications are funded and they receive City funds. APPROVED FOR FUNDS BY FINANCE 40 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $190,000.00 9910-913032-9588 9910-942002-9588 25th Community Safe Assistance Choice Neighborhoods Development Bonds for Emergency The transfer will provide funds for the City's match for the two Choice Neighborhoods applications that will be submitted to HUD. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 41 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and ­ Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Parks & People, The Foundation, Inc. The period of the agreement is July 1, 2010 through August 6, 2010. AMOUNT OF MONEY AND SOURCE: $23,750.00 ­ 2089-208911-5930-427838-603051 BACKGROUND/EXPLANATION: The Department will provide Community Development Block Grant funding to subsidize the transportation costs of the SuperKids Camp 2010. The SuperKids Camp 2010 served low performing, low- income, second grade students by offering a six week reading enrichment program designed to help students enrolled in the Baltimore City Public Schools System improve or maintain their reading skills during the summer. There was no charge for the camp or related activities. All activities will be monitored by City Staff. On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2010 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. 42 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd MBE/WBE PARTICIPATION: FOR THE FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $8,000.00, AS FOLLOWS: MBE: $2,160.00 WBE: $ 800.00 APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 10/20/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Options 1. Alvin I. Jeffers and 1315 Greenmount G/R $ 480.00 Herbert P. Jeffers Ave. $72.00 Funds are available in Account No. 9910-904714-9588-900000- 704040, Hoffman Street Site Assembly Project. 2. Charles J. A. 3001 W. North Ave. G/R $ 800.00 Schulte, III, $120.00 Personal Rep. of the Estate of Charles J. A. Schulte, Jr. 3. Michael Krinsky 3051 W. North Ave. G/R $ 600.00 $90.00 Funds are available in Account No. 9910-908087-9588-900000-704040, 3001 Block of North Avenue. 4. Shirley Lowenthal 753 W. Baltimore G/R $ 284.16 & Charles Muskin, St. $31.00 Trustees of the Estate of Israel Braverman 5. Shirley Lowenthal 5 S. Fremont Ave. G/R $ 229.16 & Charles Muskin, $25.00 Trustees of the Estate of Israel Braverman Funds are available in Account No. 9910-908087-9588-900000- 704040. 44 AGENDA BOARD OF ESTIMATES 10/20/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount 6. Irma Donaldson 905 N. Castle St. L/H $ 8,030.00 7. Randolph H. Scott 1812 E. Chase St. L/H $46,667.00 & Juanita Francine Scott Funds are available in Account No. 9910-906416-9588-900000- 704040, EBDI, Phase II. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD ­ Condemnations 8. Wallace & Enid 903 N. Castle St. F/S $ 7,000.00 Brooks 9. Mabel Louise Hudson, 1216 N. Gay St. L/H $ 8,447.00 (deceased), Bertha Branch (deceased), York Eggleston, Jr., Lillie Ruth Tisdale, (deceased), Willie Alexander Eggleston, Joseph Eugene Eggleston, George Julius Eggleston, & Robert Eugene Eggleston Funds are available in Account No. 9910-906416-9588-900000- 704040, EBDI Project, Phase II. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 45 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and ­ Ratification of Contractor and Community Development Expenditure of Funds The Board is requested to ratify the use of the below listed contracts and approve expenditures of funds to pay the providers listed below for emergency shelter services. The ratification and expenditure of funds are for the period July 6, 2010 through September 30, 2010. On August 26, 2009, the Board approved the original contracts with the Collington Square, d/b/a The Collington Square Non- Profit Corporation at its facility located at 1211 N. Chester Street. The shelter provided housing and care of homeless individuals. The period of the agreement was July 1, 2009 through June 30, 2010. Effective July 6, 2010, Collington Square was closed due to performance issues. Finding housing for the homeless women who resided at Collington Square became an emergent need. It was the professional opinion of the Program Administrator that the above sub-contractors could provide suitable and safe care for housing the homeless to avoid placing them at risk, and exposing the City to potential liability. No. of Clients 1. BERNIE'S PLACE $ 6,935.65 July 6 ­ 31, 2010 7 @ $367.53/ea. $ 2,157.76 (Pro- rated) Aug. 1 ­ 31, 2010 6 @ $367.53/ea. $ 2,205.18 Sept. 1 ­ 30, 2010 7 @ $367.53/ea. $ 2,572.71 Bernie's Place located at 2635 E. Monument Street provided housing and care of homeless individuals. The provider was selected because it is a member of the Baltimore Area Association of Supportive Housing (BAASH). BAASH has standards of care for its clients and was created by the Citizens Planning and Housing Association in an effort to ensure that clients of recovery homes/supportive housing have access to safe decent housing. 46 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd No. of Clients 2. NEW VISION HOUSE OF HOPE $11,168.17 July 6 ­ 31, 2010 10 @ $367.53/ea. $ 3,082.51 (Pro- rated) Aug. 1 ­ 31, 2010 11 @ $367.53/ea. $ 4,042.83 Sept. 1 ­ 30, 2010 11 @ $367.53/ea. $ 4,042.83 New Vision House of Hope located at 3931 Ridgewood Avenue provided housing and care of homeless individuals. New Vision House of Hope has been a sub-contractor under a Housing Opportunities for Persons with AIDS contract. New Vision House of Hope was awarded a contract previously awarded to the Health Education and Resource Organization. Account: 5000-525611-3572-333733-603051 APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTIONS. 47 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition by gift of the leasehold interest of the property located at 1552 N. Bruce Street from Mr. Charles Runkles, owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Runkles will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1552 N. Bruce Street are itemized as follows: Cumulative Real Property Taxes 2001-2011 1552 N. Bruce Street Total Taxes $ 362.12 Interest/Penalties 200.42 Other 126.43 Tax Sale Interest 3,218.21 Miscellaneous Bills 4,225.30 Metered Water (Tax Sale) 651.73 Footway Paving Bill 339.60 Rental Registration 93.00 Total Municipal Liens $ 9,216.81 The listed municipal liens, other than current water bills, will be administratively abated after settlement. 48 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition by gift of the fee simple interest of the property located at 2427 E. Chase Street from Black Knight Rod & Gun Club, owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Billy Myers, the principal of Black Knight Rod & Gun Club, will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2427 E. Chase Street are itemized as follows: Cumulative Real Property Taxes 2009-2010 2427 E. Chase Street Total Taxes $ 640.22 Interest/Penalties 71.40 Other 51.60 Tax Sale Interest 0.00 Miscellaneous Bills 497.23 Metered Water (Tax Sale) 237.57 Total Municipal Liens $ 1,498.02 The listed municipal liens, other than current water bills, will be administratively abated after settlement. 49 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition by gift of the leasehold interest in the properties located at 1612 and 1636 E. Preston Street from RAL Property, Inc., owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $1,200.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Roland Lane, principal of RAL Property, Inc. will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1612 and 1636 E. Preston Street are itemized as follows: Cumulative Real Property Taxes 2010-2011 1612 E. Preston Street Total Taxes $ 71.40 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 406.00 Rental Registration 167.20 Total Municipal Liens $ 644.60 50 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd Cumulative Real Property Taxes 2010-2011 1636 E. Preston Street Total Taxes $ 242.76 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Rental Registration 167.20 Total Municipal Liens $ 409.96 The listed municipal liens, other than current water bills, will be administratively abated after settlement. 51 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and ­ Land Disposition and Community Development Acquisition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition and acquisition agreement to exchange five properties owned by G&A Tax Cert and PEEPS GTOR, LLC, developer, SUBJECT to any municipal liens, for five comparable properties owned by the City. The proposed property exchange is as follows: TOTAL MUNICIPAL LIENS OWNER(S) PROPERTY 2009-2011 G&A Tax Cert 1823 N. Regester St. $ 142.80 16.68 51.60 4.90 401.42 198.15 126.69 200.00 167.20 $1,309.44 G&A Tax Cert 1829 N. Regester St. $ 71.40 250.68 233.52 201.07 $ 756.67 G&A Tax Cert 1831 N. Regester St. $ 71.40 250.68 233.52 201.07 $ 756.67 PEEPS GTOR, LLC 1518 Rutland Ave. $ 71.40 130.00 $ 201.40 PEEPS GTOR, LLC 1127 N. Bond St. $ 71.40 130.00 $ 201.40 52 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd In exchange for: Mayor & City Council 1614 N. Bond St. Mayor & City Council 1602 N. Bond St. Mayor & City Council 1510 N. Caroline St. Mayor & City Council 1515 N. Caroline St. Mayor & City Council 1606 E. Lanvale St. AMOUNT OF MONEY AND SOURCE: The City agrees to pay for all settlement costs related to the properties the City is acquiring, not to exceed $3,000.00. Account: 9910-9588-908087-900000-704044 BACKGROUND/EXPLANATION: The Department of Housing and Community Development, Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. Ms. Ellen Burke, authorized agent for G&A Tax Cert and PEEPS GTOR, LLC, received notice of the City's intent to demolish the properties at 1823, 1829 and 1831 N. Regester Street, which are a part of an entire block demolition on the 1800 block of N. Regester Street. Because G&A Tax Cert and PEEPS GTOR, LLC intended to rehabilitate these properties, a property exchange was proposed for the Regester Street properties with comparable City-owned properties that are located in an area better suited for rehabilitation. G&A Tax Cert and PEEPS GTOR, LLC will deliver good and marketable title, subject to any municipal liens. Additionally, it was agreed that the developer would transfer good, clear, and marketable title for two of their other properties, 1518 Rutland Ave. and 1127 N. Bond St., in exchange for two City-owned properties. 53 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd The properties identified as candidates for the exchange are all part of major redevelopment projects, for which the City would need to take title to in the near future. The City has agreed to convey two properties on Caroline Street, two properties on Bond Street, and one property on Lanvale Street creating a small site assemblage for the developer and contributing to the revitalization of the Oliver community. As a condition of the exchange, the developer has agreed to rehabilitate the five properties within 18-months of the date of transfer. This exchange will allow the City to more expeditiously demolish the hazardous structures and take title to eight additional properties that are needed for other redevelopment projects. The property exchange is less costly than acquiring the properties through tax sale foreclosure or eminent domain. The exchanges will also further the City's effort to eliminate blight and protect the health and safety of its citizens. STATEMENT OF PURPOSE AND RATIONALE FOR TRANSFER OF PROPERTY BY MEANS OF COMPARABLE EXCHANGE: The rationale behind the exchange of properties was to ensure that properties owned by the developer that fell into priority project areas could be acquired by the City in a manner less costly that tax sale foreclosure or condemnation. The properties that are being conveyed as a comparable exchange to the developer will facilitate redevelopment in an area suited and poised for rehabilitation. APPROVED FOR FUNDS BY FINANCE (The land disposition and acquisition agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 10/20/10 Department of Housing and - Lien Release Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the release of liens, plus all accrued interest and/or penalties on the vacant property located at 2527 W. North Avenue for the transferee, Coppin State University. AMOUNT OF MONEY AND SOURCE: $87,259.07, plus all accrued interest and/or penalties BACKGROUND/EXPLANATION: Pursuant to the Annotated Code of Maryland, Tax Property 14-806, the Board has the authority to release liens against real property under certain circumstances. In this case, the property in question complies with all requirements under the lien release law: · the property is a vacant lot, · the liens exceed the assessed value of the property, and · the transferee will redevelop the property and return it to productive use within a reasonable time and eliminate blighting conditions. The property is a vacant lot and the liens exceed the assessed value of the property. Coppin State University will assemble the property as part of a 10-acre site for the construction of a new academic building and eliminate blighting conditions. The release of liens on this property will make it financially feasible for redevelopment and prevent tax abandonment. Prior to settlement, the transferee will pay the purchase price listed in the agreement of sale in the amount of $6,750.00. This amount exceeds the assessed value of the property, which is $3,000.00 for the property. The amount paid will be applied to satisfy the water bill, real estate taxes, flat tax first and other liens that have accrued prior to the date of this lien release. 55 AGENDA BOARD OF ESTIMATES 10/20/10 DHCD ­ cont'd Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the purchase price listed in the agreement of sale of $6,750.00 for the property located at 2527 W. North Avenue, within 120 days from the date of approval by the Board, will void this release. (The lien release has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 10/20/10 Enoch Pratt Free Library - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Teresa Lecato. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Jerome Teagle 5 James Grant 5 Helen Townsend 5 Alice Gamble 5 TOTAL 20 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 57 AGENDA BOARD OF ESTIMATES 10/20/10 Department of ­ Consent of Assignment Transportation ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consent of assignment with AECOM USA, Inc. formerly DMJM Harris, Inc. for the following contracts: 1. CONTRACT 980, RECONSTRUCTION OF NEW KIRK ST. FROM BOSTON STREET TO KEITH AVENUE. 2. CONTRACT 1003, REHABILITATION OF SINCLAIR LANE BRIDGE OVER CSXT RAILROAD. BACKGROUND/EXPLANATION: The Department has agreed to accept the name change of DMJM Harris, Inc. to AECOM USA, Inc. for the above agreements formerly under the name of DMJM Harris, Inc. MBE/WBE PARTICIPATION: AECOM USA, Inc. will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. (The consent of assignment has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 10/20/10 Mayors' Office ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Family League of Baltimore City, Inc. (FLBC). The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $ 750,000.00 ­ 1001-000000-4460-692000-607001 4,527,483.00 ­ 1001-000000-4460-692000-607001 $5,277,483.00 ­ Total BACKGROUND/EXPLANATION: The City is continuing to work to maintain community schools programs strategically across the City ­ bringing resources, opportunities, and services into the City's school buildings to better support students, their families, and the community. The allocation of $750,000.00 will fund the efforts of seven community-based organizations to continue operating community school programs in 18 City schools. The allocation of $4,527,483.00 will assist in funding 33 community-based organizations to operate 57 high quality out of school time programs in the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 59