NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS SEPTEMBER 8, 2010 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on September 8, 2010. The Board of Estimates will not receive or open bids on September 8, 2010. The Board of Estimates will reconvene on September 15, 2010. BOARD OF ESTIMATES' AGENDA ­ SEPTEMBER 1, 2010 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Abhe & Svoboda, Inc. $ 93,096,000.00 Brecknock Builders, LLC. $ 1,500,000.00 Chevy Chase Contractors, Inc. $ 8,000,000.00 Gray & Son, Inc. $205,578,000.00 Kokosing Construction Company, Inc. $295,911,000.00 R&R Contracting Utilities, Inc. $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Gant Brunnett, Architects, Inc. Architect Ruxton Design Corporation Engineer Survey AGENDA BOARD OF ESTIMATES 9/1/10 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with the Bottling Group, LLC, lessee, for the rental of approximately 1.056 acres located at 1652 Union Avenue (Block 3752, Lot 27A). The period of the agreement is September 1, 2010 through August 31, 2015 with an option to renew for three additional 5-year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $16,500.00 $1,375.00 (Years 1-5) BACKGROUND/EXPLANATION: The lessee will use the leased premises for use as a parking lot for employees, guests and patrons of the lessee. The lessee accepts the property in its "as is" condition; and all improvements must be approved by the landlord, the State Highway Administration and the Federal Highway Administration. Under no circumstances will lessee be allowed to store flammable, explosive or hazardous materials. Lessee will at its cost be responsible for piers, columns, and keep utilities in good condition. The lessee will be responsible for insurance, maintenance, janitorial, repairs, real property taxes, and snow removal. The Space Utilization Committee approved this lease at its meeting on August 24, 2009. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Real Estate - Contract of Sale, SCOPE Project The Board is requested to approve and authorize execution of the contract of sale for below listed property. Purchaser Property Sale Price LIOUDMILA SOKOLOVA 2110 MOUNT ROYAL $20,000.00 TERRACE The purchaser agrees to complete the renovation of the property and obtain a Certificate of Occupancy no later than 18 months from the date of settlement. On May 28, 2003, the Board approved an agreement with the Baltimore Economy and Efficiency Foundation, Inc. and the Greater Baltimore Board of Realtors, Inc. to allow the sale of City-owned properties under the SCOPE Project, which is an acronym for Selling City Owned Properties Efficiently. Under this project, real estate brokers are responsible for marketing the properties and providing the City with sale contracts. Upon closing, they will be paid 8% of the sale proceeds, with a $2,500.00 minimum fee. (The contract of sale has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 9/1/10 Space Utilization Committee - Transfer of Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve the transfer of jurisdiction for the property located at 1515 N. Caroline Street (Block 1125, Lot 8) and 1606 E. Lanvale Street (Block 1109, Lot 26) from the inventory of the Department of Real Estate to the inventory of the Department of Housing and Community Development (DHCD). BACKGROUND/EXPLANATION: The properties were acquired through tax sale foreclosure. The properties are currently being offered for sale and will be awarded through the DHCD's Office of Real Property Disposition. The Space Utilization Committee approved this transfer of juris- diction at its meeting on August 24, 2010. 4 AGENDA BOARD OF ESTIMATES 9/1/10 Space Utilization Committee - Transfer of Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve the transfer of jurisdiction for the below listed 15 properties from the inventory of the Department of Real Estate to the inventory of the Department of Housing and Community Development (DHCD). Block Lot Address Neighborhood 3341 006 3811 PARK HEIGHTS AVENUE GREENSPRING 1555 092 1103 N. PORT STREET MILTON-MONTFORD 1555 091 1105 N. PORT STREET MILTON-MONTFORD 1555 071 1106 N. PORT STREET MILTON-MONTFORD 1555 090 1107 N. PORT STREET MILTON-MONTFORD 1555 072 1108 N. PORT STREET MILTON-MONTFORD 1555 073 1110 N. PORT STREET MILTON-MONTFORD 1555 088 1111 N. PORT STREET MILTON-MONTFORD 1555 074 1112 N. PORT STREET MILTON-MONTFORD 1555 087 1113 N. PORT STREET MILTON-MONTFORD 1555 086 1115 N. PORT STREET MILTON-MONTFORD 1555 077 1118 N. PORT STREET MILTON-MONTFORD 1555 078 1120 N. PORT STREET MILTON-MONTFORD 1555 079 1122 N. PORT STREET MILTON-MONTFORD 1555 082 1123 N. PORT STREET MILTON-MONTFORD BACKGROUND/EXPLANATION: The 15 properties were acquired through tax sale foreclosure. The properties are currently being offered for sale and will be awarded through the DHCD's Office of Real Property Disposition. The Space Utilization Committee approved this transfer of juris- diction at its meeting on August 24, 2010. 5 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Audits - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Beverly Reich. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Gail F. Adams 7 Jack P. Evans 6 Sharon Lockley 5 Michael Maguire 5 Robert L. McCarty 7 TOTAL 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 6 AGENDA BOARD OF ESTIMATES 9/1/10 Police Department ­ Grant Agreements The Board is requested to approve and authorize execution of the various grant agreements with the Governor's Office of Crime Control and Prevention (GOCCP). The period of the agreement is July 1, 2010 through June 30, 2011. 1. NEIGHBORHOOD FOOT PATROL PROGRAM $2,763,600.00 Account: 5000-511211-2010-211000-600000 The Department received a grant from the GOCCP for the Neighborhood Foot Patrol Program. The funds will be used to pay the salaries, overtime, and fringe benefits for 34 Police Officers to be assigned to foot patrol posts throughout Baltimore City. 2. CLINICAL CASE MANAGER $ 34,992.00 Account: 5000-515911-2252-691000-601009 The Department received a grant from the GOCCP for Clinical Case Manager. The funds will be used to support the salary for one part-time employee who will focus on properly assessing the needs of relocated crime victims and witnesses, connecting them to needed services and improving coordination and communication among agencies. 3. VIOLENT CRIME REDUCTION $2,454,422.00 Account: 5000-511511-2010-211500-600000 The Department received a grant from the GOCCP for the Violent Crime Reduction ­ Drug Interdiction Initiative. This program combats violent crime and drug related violence. The funds will be used to support the salaries, overtime, and fringe benefits and FICA for seven Detective/Sergeants and 21 Detective/Officers. 7 AGENDA BOARD OF ESTIMATES 9/1/10 Police Department ­ cont'd 4. NEIGHBORHOOD COMMUNITY POLICING PROGRAM $1,974,000.00 Account: 5000-511411-2010-517300-600000 The Department received a grant from the GOCCP for the Neighborhood Community Policing Program initiative. This program creates and supports neighborhood-based block watch and citizen patrol programs. The funds support the salaries, overtime pay, fringe benefits and FICA for 25 Neighborhood Services Officers. The grant agreements are late because notification of the awards was recently received from the GOCCP. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 9/1/10 Office of the State's Attorney ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) with the Community Mediation Program, Inc. The period of the MOU is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $57,500.00 ­ 6000-602511-1151-137700-603026 BACKGROUND/EXPLANATION: The mission of the Community Mediation Program is to reduce interpersonal conflict, community violence, and animosity by increasing the use of non-violent conflict resolution and by making the conflict resolution more accessible in Baltimore City. The Office of the State's Attorney has been in partnership with the Community Mediation Program, Inc. for over three years. The MOU is late because negotiations with the provider and the review process lasted longer than anticipated. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 11 - 16 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 10 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 1. $ 82,102.00 9910-904115-9600 9910-905825-9603 nd 22 EDF Constr. Res. West Side Downtown West Side Initiative This transfer will provide funds to EBA Engineering and the Department of General Services for the demolition of the existing structures at 412-414 Park Avenue, which is located in the Market Center Urban Renewal Area. 2. $ 63,880.00 9910-904115-9600 9910-905825-9603 nd 22 EDF Constr. Res. West Side Downtown West Side Initiative This transfer will provide funds to EBA Engineering and the Department of General Services for the demolition of the existing structures at 612 N. Howard Street, which is located in the Market Center Urban Renewal Area. 3. $ 63,880.00 9910-904115-9600 9910-905825-9603 nd 22 EDF Constr. Res. West Side Downtown West Side Initiative This transfer will provide funds to EBA Engineering and the Department of General Services for the demolition of the existing structures at 890 Linden Avenue, which is located in the Market Center Urban Renewal Area. 11 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BDC ­ cont'd 4. $ 20,194.55 9911-903859-9600 9910-905852-9601 M&CC Constr. Res. Economic Dev. BDC Economic Dev. Incentives 366.46 9910-902483-9600 9910-903483-9601 M&CC Constr. Res. S. Balto. Ind. & S. Balto. Ind. & Coml. Dev. Coml. Dev. 399.00 9910-903354-9600 9910-904354-9601 M&CC Constr. Res. W. Balto. Ind. & W. Balto. Ind. & Coml. Dev. Coml. Dev. 494.92 9910-904115-9600 9910-905825-9603 M&CC Constr. Res. West Side Downtown West Side Initiative 724.44 9910-904982-9600 9910-902879-9601 M&CC Constr. Res. Coml. Rev. Coml. Rev. Program 6,211.06 9910-905575-9600 9910-906575-9601 M&CC Constr. Res. E. Balto. Ind. & E. Balto. Ind. & Coml. Dev. Coml. Dev. 519.34 9910-902873-9600 9910-904354-9601 21st EDF Constr. Res. W. Balto. Ind. & Brownsfield Coml. Dev. Incentive Fund 12,734.00 9910-905575-9600 9910-906575-9601 21st EDF Constr. Res. E. Balto. Ind. & E. Balto. Ind. & Coml. Dev. Coml. Dev. 12 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BDC ­ cont'd 265.00 9910-903354-9600 9910-904354-9601 nd 22 EDF Constr. Res. W. Balto. Ind. & W. Balto. Ind. & Coml. Dev. Coml. Dev. 35,797.34 9910-904115-9600 9910-905825-9601 22nd EDF Constr. Res. West Side Downtown West Side Initiative 1,950.00 9910-904982-9600 9910-902879-9601 nd 22 EDF Constr. Res. Coml. Rev. Coml. Rev. Program ______________ $ 79,656.11 This transfer will provide funds to reimburse the BDC for eligible capital expenses for the month ending May 31, 2010. Department of Recreation and Parks 5. $ 10,000.00 9938-904746-9475 R&P 24th Series Reserve Park & Playgrounds Renovation FY08 30,000.00 " " State $ 40,000.00 ----------------- 9938-901746-9474 Active Park & Playgrounds Renovation FY08 This transfer will provide funds to cover the costs associated with design services under On-call Contract No. 1066, Task #28 to Hord Coplan Macht, Inc. 13 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks ­ cont'd 6. $ 20,000.00 9938-913001-9475 9938-905805-9474 State Reserve Active Unallotted Park Heights Jack Paulson Park Renovation This transfer will provide funds to cover the costs associated with design services under On-call Contract No. 1066, Task #27 to Hord Coplan Macht, Inc. 7. $ 25,000.00 9938-902750-9475 9938-901750-9474 State Reserve Active Park Building Park Building Renovation FY08 Renovation FY08 This transfer will provide funds to cover the costs associated with design services under On-call Contract No. 1066, Task #26 to Hord Coplan Macht, Inc. 8. $ 22,000.00 9938-908764-9475 9938-907764-9474 R&P 24th Series Reserve Active Park & Playgrounds Park & Playgrounds Renovation FY09 Renovation FY09 This transfer will provide funds to cover the costs associated with design services under On-call Contract No. 1065, Task #20 to Mahan Rykiel Associates, Inc. 14 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks ­ cont'd 9. $ 7,500.00 9938-903792-9475 R&P 25th Series Reserve Park Rehabilitation Program 22,500.00 " " State $ 30,000.00 ---------------- 9938-904792-9474 Active Park Rehabilitation Program FY10 This transfer will provide funds to cover the costs associated with design services under On-call Contract No. 1064, Task #30 to Greenman-Pedersen, Inc. 10. $ 37,000.00 9938-904757-9475 9938-901751-9474 MVR Reserve Active Herring Run Herring Run Greenway Phase I Greenway Phase I This transfer will provide funds to cover the costs associated with design services under On-call Contract No. 1064, Task #31 to Greenman-Pedersen, Inc. 15 AGENDA BOARD OF ESTIMATES 9/1/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 11. $ 400,000.00 9910-902985-9587 9910-993001-9588 29th Comm. Dev. Special Capital Project Staff Cost Projects This transfer will provide funding for direct project staff cost. Project staff cost are now charged to the individual project accounts limiting the amount of funds available for project cost such as acquisitions and relocations. 12. $6,000,000.00 9910-901933-9587 9910-906728-9588 29th CDB Uplands Reserves Uplands - New Psalmist This transfer will provide funds to assemble parcels required to implement Uplands Master Plan and will allow the City to meet the funding commitment of the Sales Contract with the New Psalmist Baptist Church (NPBC). The City structured a deal which included the rights to purchase the title and interest of the Church properties in exchange for two parcels at Seton Business Park and $14,150,000.00 to be paid in installments to a joint escrow account completing the sale in 2010. The City took title to the Gundry Glass and Wickham properties in 2006 while the NPBC took possession of the Seton Business Park parcels. It was agreed that once construction of the new NPBC facilities were completed that the City would take possession of the NPBC church site located at Old Frederick Road. The closing is scheduled for October 22, 2010. 16 AGENDA BOARD OF ESTIMATES 9/1/10 Baltimore Development ­ Relocation Payment Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve the second and final relocation payment to Virgo II, of 443-447 Oldtown Mall. AMOUNT OF MONEY AND SOURCE: $16,787.10 ­ 9910-902879-9601 ­ 22nd EDF BACKGROUND/EXPLANATION: The BDC purchased 443-447 Oldtown Mall to be included in the Disposition Lot 25B land assembly in accordance with the Oldtown Urban Renewal Plan. As a result it is necessary to relocate the business from this property. On August 26, 2009 the Board approved the move and search costs for Virgo II in the amount of $33,025.00. The second and final claim in the amount of $16,787.10 is for the cost to re- establish Virgo II at its new location, 3101 Erdman Avenue. This figure was provided by Diversified Property Services, the company with whom the BDC contracted to assist in the relocation process. The relocation of the business at 443-447 Oldtown Mall is essential to the land assembly needed for the Oldtown Mall Redevelopment project. This project will include a full-service grocery store, additional retail, and some residential property. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $16,787.10 9910-904982-9600 9910-902879-9601 22nd EDF Constr. Res. Commercial (Coml. Rev. Revitalization Program) 17 AGENDA BOARD OF ESTIMATES 9/1/10 BDC - cont'd This transfer of funds is for the business relocation expenses of Virgo II from 443-447 Oldtown Mall which is necessary because the City has acquired this property as part of the land assembly needed for the redevelopment of Oldtown Mall. On August 26, 2009, the Board approved the move and search cost for Virgo II in the amount of $33,025.00. This transfer will provide the funds to cover the cost of the second and final claim for $16,787.10. The funds are for the cost to re-establish Virgo II at its new location. This figure was provided to the BDC by Diversified Property Services, the company with whom the BDC has contracted to assist us in this relocation process (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 18 AGENDA BOARD OF ESTIMATES 9/1/10 Mayor's Office of ­ Amendment to Agreement Employment Development (MOED ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with The Good Samaritan Hospital of Maryland, Inc. (Good Samaritan Hospital). This amendment extends the period of the agreement through September 20, 2010. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On June 23, 2010, the Board approved the original agreement with the Good Samaritan Hospital for the period of June 15, 2010 through August 10, 2010. Under the terms of the agreement the Good Samaritan Hospital will provide 252 hours of training for 28 incumbent employees through an initiative known as Maryland Business Works. This amendment extends the period of the agreement through September 20, 2010. All other terms and conditions of the original agreement remain in full force and effect. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS TIME EXTENSION. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 9/1/10 Mayor's Office of Employment - TRANSFER OF LIFE-TO-DATE Development SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Mia Byrd. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Rosemary Hutcherson 5 Vanessa Salahud-Din 5 Mark Atkinson 5 Gerald Grimes 5 Cynthia Dugger 5 Adrienne Foster 2 Paul Finley 1 David Muhammad 1 Maria Segal 1 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 20 AGENDA BOARD OF ESTIMATES 9/1/10 EXTRA WORK ORDER AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 22 - 23 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 21 AGENDA BOARD OF ESTIMATES 9/1/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #004, $51,646.14 ­ TR 05303, Resurfacing Hilton Street from Frederick Avenue to Mulberry Street $843,765.61 $ 51,579.38 Machado Construc- - - tion Co., Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $101,592.35 9950-902217-9507 9950-901529-9506-2 Federal Constr. Reserve Contingencies ­ Harris Creek Resurfacing Hilton Street from Frederick Avenue to Mulberry Street This transfer will provide funds to clear the existing deficit in the account and cover costs associated with Change Order No. 4 on Project TR 05303 to Machado Construction Co., Inc. Department of General Services 3. EWO #011, $129,233.79 ­ PB 06816, Convention Center Roof Terrace Renovation $1,969,247.00 $186,265.74 National Roofing 0 99% Co., Inc. 22 AGENDA BOARD OF ESTIMATES 9/1/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water & Wastewater 4. EWO #001, $0.00 ­ WC 1189, Replacement of Wash Water Pumps at Montebello Filtration Plant No. 2 $ 284,700.00 - EMH Environmental, 45 80% Inc. 23 AGENDA BOARD OF ESTIMATES 9/1/10 Law Department - Opinion ­ Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. Warren Hargrove, claimant, for his property at 5915 Daywalt Avenue. It is the opinion of the Law Department that Mr. Hargrove meets the qualifications for a real property tax exemption of a disabled veteran, and that Mr. Hargrove is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran's Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. It has been determined that Mr. Hargrove is entitled to a refund of real property taxes, which were paid as follows: Property Taxable Year Amount 5915 Daywalt Avenue 2009/2010 $1,800.80 2008/2009 1,728.42 2007/2008 1,663.78 Total Refund $5,193.00 Mr. Hargrove filed his application on July 29, 2010. Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation, if the refund is not paid within 60 days of the application. In order to avoid interest being paid, each claimant's application for a refund must be made within 60 days of the application. 24 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Transportation ­ Funding Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a funding agreement with Coppin State University. AMOUNT OF MONEY AND SOURCE: $163,000.00 ­ 3001-000000-2330-255600-6000000 BACKGROUND/EXPLANATION: The purpose of this funding agreement is a result of a request for the design and installation of a new traffic signal at the intersection of Gwynns Falls and Tioga Parkway. The City will provide the necessary equipment, supplies and materials required by accepted engineering and construction practices to ensure that the installation of the traffic signal is up to City standards. Coppin State University has agreed to fund the cost of this project, plus any ancillary costs and expenses pursuant to the agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The funding agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Transportation ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) with the Maryland Department of Transportation acting for and on behalf of the State of Maryland by and through the State Highway Administration (SHA). AMOUNT OF MONEY AND SOURCE: $800,000.00 ­ 9950-902398-9508-000000-490360 (Federal) BACKGROUND/EXPLANATION: In order to support the State Center redevelopment, the SHA desires to design intersection and approach improvements at the intersection of Howard Street at Martin Luther King, Jr. Boulevard and Read Street. APPROVED FOR FUNDS BY FINANCE (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Transportation - Partial Release of Retainage Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a partial release of retainage agreement to Monumental Paving & Excavating, Inc. for Contract No. TR 06012R. AMOUNT OF MONEY AND SOURCE: $781,273.64 ­ 9950-904166-9527-000000-200001 BACKGROUND/EXPLANATION: All work on Contract No. TR 06012R is substantially completed, except items on the punch list. The contractor has requested a partial release of retainage in the amount of $781,273.64. The remaining $100,000.00 is sufficient to protect the interests of the City. MBE/WBE PARTICIPATION: Monumental Paving & Excavating, Inc. has demonstrated a good faith effort towards achieving both the MBE and WBE goals. MWBOO APPROVED THE RELEASE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The partial release of retainage agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Transportation ­ Notification of Grant Award and Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of Supplemental DUI Grant Funds and agreement with the State Highway Administration (SHA), Maryland Highway Safety Office. AMOUNT OF MONEY AND SOURCE: $15,000.00 ­ 4000-418210-2390-258200-604014 BACKGROUND/EXPLANATION: The Department's Traffic Division, due to a recent reorganization of the agency, manages the Traffic Safety Program which was previously administered by the Department's Safety Division. This program deals with safe driver, biking, and pedestrian behaviors in the City and includes a partnership with the Police Department which provides enforcement during planned activities. Enforcement activities such as impaired driving, occupant protection and aggressive and distracted driving, as well as older and younger drivers are addressed through this program. The Department is in receipt of notification of supplemental grant funds in the amount of $15,000.00. The funds are contingent on a number of financial, administrative, and outcome oriented conditions. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Transportation ­ Funding Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Funding Agreement with Hull Point, LLC. The period of the agreement is effective upon Board approval through April 30, 2011 with the option to renew for one 1-year period. AMOUNT OF MONEY AND SOURCE: $157,500.00 ­ 6000-617410-2340-591800-406001 BACKGROUND/EXPLANATION: The City by contract with Harbor Boating, Inc. operates two Commuter Water Taxi Point-to-Point Services. The two routes are the Maritime Park Route (between Fredrick Douglass/Isaac Myers Maritime Park and Tide Point) and the Canton Route (between Canton Waterfront Park and Tide Point) ­ collectively known as the Harbor Connector. Hull Point, LLC has agreed to partially fund this Commuter Taxi Service in the amount of $157,500.00, in lieu of providing its own water shuttle service. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 9/1/10 Bureau of Solid Waste ­ Agreement for Downtown Partnership Management District ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Downtown Partnership of Baltimore, Inc. (Downtown Partnership). The period of the agreement is July 01, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $190,000.00 ­ 1001-000000-5132-386200-603026 150,000.00 ­ 3001-000000-5132-386200-302026 $340,000.00 BACKGROUND/EXPLANATION: The Downtown Partnership has provided the workforce to perform cleaning services in various areas of the Downtown Business District for several years. However, the previous agreements with the Downtown Partnership expired on June 30, 2009. Although the agreements contained renewal options for two additional one-year terms, the Bureau of Solid Waste was unable to renew the agreement because of a reduction in FY-10 funding for the agreements. Nevertheless, the Bureau of Solid Waste and the Downtown Partnership would like to continue their affiliation. Therefore, a new agreement with the option to renew for an additional one-year term is requested. This request is late because the account numbers for the source of funds had not been established. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. WINDSOR INDUSTRIES $10,929.40 Low Bid Solicitation No. B50001557 ­ Chariot iVacuum Deluxe with Bat- tery ­ Convention Center ­ Req. No. R550234 2. FISHER SCIENTIFIC $11,218.87 Low Bid Solicitation No. B50001569 ­ Laboratory Supplies ­ Health De- partment ­ Req. No. R550901 The period of the award is August 25, 2010 through August 24, 2011, with two one-year renewal options. 3. COLE MEDICAL, INC. $13,668.21 Only Bid Solicitation No. B50001574 ­ Clinic Supplies ­ Health Depart- ment ­ Req. No. R551128 The period of the award is August 25, 2010 through August 24, 2011, with two one-year renewals. 4. PRAXAIR DISTRIBUTION MID-ATLANTIC $10,000.00 Low Bid Solicitation No. B50001602 ­ Bottled Air and Gas ­ Police De- partment ­ Req. No. R555064 The period of the award is September 1, 2010 through August 31, 2011. 5. STEWART STAFFING SUPPORT SERVICES, INC. $20,136.00 Low Bid Solicitation No. B50001601 ­ Vehicle Laptop/Tough-book Comput- ers ­ Fire Department ­ Req. No. R553497 6. LYNN PEAVEY COMPANY $ 9,000.00 Low Bid Solicitation No. B50001600 ­ Evidence Tape ­ Police Department ­ Req. No. R552781 The period of the award is September 1, 2010 through August 31, 2011 with five 1-year renewal options. 31 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. USA BLUEBOOK $20,000.00 Low Bid Solicitation No. 07000 ­ Various Tools and Parts ­ Department of Public Works ­ Req. No. R555724 The period of the award is September 1, 2010 through August 31, 2011. 8. IDEXX DISTRIBUTION, INC. $ 5,850.00 Sole Source Solicitation No. 08000 ­ Idexx Products ­ Department of Public Works ­ Req. No. R550926 The vendor is the sole source supplier of these products needed to perform microbiological analysis of water samples. 9. TEVA PHARMACEUTICALS $10,000.00 Renewal Solicitation No. 08000 ­ Plan B Emergency Contraceptives ­ Health Department ­ Req. No. R555246 On September 2, 2009, the Board approved the initial award in the amount of $10,000.00. The award contained three 1-year re- newal options at the sole discretion of the City. This re- newal in the amount of $10,000.00 is for the period September 1, 2010 through August 31, 2011, with two 1-year renewal op- tions remaining. 10. EXCELSIOR BLOWER SYSTEMS, INC. $14,560.00 Sole Source Solicitation No. 08000 ­ Cyclo Blower ­ Department of Public Works ­ Req. No. R555158 The vendor is the sole authorized representative for supplying the required OEM parts. 32 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. CORRECT RX PHARMACY SERVICES, INC. $ 9,684.23 Low Bid Solicitation No. B50001591 ­ Various Medications ­ Health De- partment ­ Req. No. R550964 The period of the award is September 1, 2010 through August 31, 2011, with two 1-year renewal options. 12. F.L. ANDERSON COMPANY $10,000.00 Low Bid Solicitation No. B50001605 ­ Fire Hose Repair ­ Fire Depart- ment ­ Req. No. R555024 13. LABORATORY SUPPLY DISTRIBUTORS BIOTECH SOLUTIONS $23,640.00 Low Bid Solicitation No. B50001590 ­ Vials and Caps ­ Police Depart- ment ­ Req. No. R552769 The period of the award is September 1, 2010 through August 31, 2011. 14. VERIZON BUSINESS $22,248.52 Cooperative Contract State Contract Member No. GON-21202-01 ­ Internet 3xT1 Upgrade ­ Mayor's Office of Employment Development ­ Req. No. R554600 This vendor provides service for the data circuits for the In- ternet through the MiCTA Participation Contract Member No. GON 21202-01. The period of the award is September 1, 2010 through September 31, 2011. 15. SELECTRON TECHNOLOGIES, INC. $14,790.00 Sole Source Solicitation No. 08000 ­ Renewal of Support and Maintenance for Products and Licenses for PremierPro Enhanced Service for IVR System ­ Department of Housing and Community Development ­ Req. No. R556077 Annual renewal of support, maintenance, and software upgrades to the Interactive Voice Response System (IVR), which is only available from the original developer. The period of the award is November 1, 2010 through October 31, 2011. 33 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. COURTSMART $ 9,750.00 Sole Source Solicitation No. 08000 ­ Additional Juvenile Microphones ­ Circuit Court ­ Req. No. R555524 The vendor is the sole source of this proprietary digital re- cording system and software in use throughout the Circuit Court. This request is for 13 additional button microphones in 13 juvenile rooms. 17. L.S. PATTON PRINTING SUPPLIES $10,000.00 Sole Source Solicitation No. 08000 ­ Patton Parts and Supplies ­ Depart- ment of Finance ­ Req. No. R554987 The vendor is the sole local supplier of supplies and replace- ment parts for the Hamada print presses currently in use. The period of the award is September 1, 2010 through August 31, 2011. 18. USC CANTERBURY $ 9,500.00 Low Bid Solicitation No. B50001537 ­ Eset System ­ State's Attorney's Office ­ Req. No. R550554 19. SHI $21,298.96 Low Bid Solicitation No. 07000 ­ Exchange Update Project ­ Mayor's Of- fice of Information Technology ­ Req. No. R553432 20. SHI $ 9,841.94 Low Bid Solicitation No. 07000 ­ Exchange Server Upgrade ­ Mayor's Of- fice of Information Technology ­ Req. No. R553843 34 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 21. QIAGEN, INC. $ 53,977.60 Sole Source Solicitation No. 08000 ­ DNA Investigator Kits ­ Police De- partment ­ Req. No. R555407 Qiagen, Inc. is the manufacturer and sole distributor of these kits, which must be compatible with the automated equipment currently in use by the Trace Evidence Unit. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 22. PROMEGA CORPORATION $321,390.00 Sole Source Solicitation No. 08000 ­ DNA Amplification Kits ­ Baltimore City Police Department ­ Req. Nos. R544864 and R555744 The vendor is the manufacturer and sole distributor of these kits, which must be compatible with the equipment currently in use by the Trace Evidence Unit. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 23. WEST GOVERNMENT SERVICES, LLC $ 96,000.00 Sole Source Solicitation No. 08000 ­ CLEAR Lead Evaluation Software Li- censes ­ Police Department ­ Req. No. R554078 CLEAR is a system linking the Baltimore City Police Department to criminal information throughout the country. The vendor is the sole provider of this proprietary system currently being used by the Police Department. 35 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursu- ant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 24. PRIORITY DISPATCH $255,510.00 Sole Source Solicitation No. 08000 ­ Communications Equipment ­ Police Department ­ Req. No. R544431 The Board is requested to approve and authorize execution of an agreement with Priority Dispatch. The period of the agreement is September 1, 2010 for 18 months. The vendor was chosen by the State of Maryland and its proto- cols are used exclusively by the 911 Centers throughout the State. Priority Dispatch is the sole vendor capable of pro- viding the necessary software, training, and maintenance to Baltimore City's Police and Fire Departments. Funding is be- ing provided by the State of Maryland Emergency Number Sys- tems Board. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursu- ant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 25. APPLIED BIOSYSTEMS $295,900.00 Sole Source Solicitation No. 08000 ­ DNA Instrument Maintenance and Rea- gents ­ Police Department ­ Req. Nos. R555418 and R555530 The vendor is the manufacturer and sole provider of mainte- nance and specific reagents which must be compatible with the equipment currently in use by the Police Department's DNA Unit. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursu- ant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 26. PRESIDIO NETWORKED SOLUTIONS, INC. $ 43,477.20 Sole Source Solicitation No. 08000 ­ Maintenance and Support of Nortel Equipment ­ Enoch Pratt Free Library ­ Req. No. R551101 The Board is requested to approve and authorize execution of an agreement with Presidio Networked Solutions, Inc. The pe- riod of the agreement is effective upon Board approval for one year. The vendor is the sole provider of software maintenance and support for existing Nortel equipment installed at the Enoch Pratt Free Libraries. 37 AGENDA BOARD OF ESTIMATES 9/1/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursu- ant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 27. FUTURE CARE HOMEWOOD PROPERTIES, LLC $326,511.96 Increase Solicitation No. 08000 ­ Annual Rent ­ Department of Housing and Community Development ­ Req. No. R556181 On July 18, 2007, the Board approved the original five-year lease agreement with Future Care Homewood Properties, LLC. The agreement contained renewal options at the sole discre- tion of the City. Subsequent actions have been approved. This increase in the amount of $326,511.96 will fund the fourth year of the agreement making the award amount $1,166,101.28. The contract expires on June 30, 2011. 38 AGENDA BOARD OF ESTIMATES 9/1/10 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1715 Aliceanna St. ILA Local No. 953 One cornice Holding Company, Inc. sign 7.54 sq. ft., two gooseneck lamps, two spot reflec- tors Annual Charge: $105.60 2. 227 N. Howard St. Myung Sup Lee Retain awning w/signage 19½' x 2' Annual Charge: $179.60 3. 1401 N. Charles University of 200 tiebacks @ St. Baltimore 54' Annual Charge: $75,600.00 4. 3733 Eastern Ave. Anastasios Retain awning Douskas w/signage 14'4" x 1"8" Annual Charge: $140.60 39 AGENDA BOARD OF ESTIMATES 9/1/10 DGS ­ cont'd LOCATION APPLICANT PRIVILEGE/SIZE 5. 248 Albemarle St. Alberto Sant Antonio Six awnings/five w/signage: three awnings @ 5½' x 2'; one awning @ 8'x 8'; one awning @ 8'x 2'; one awning @ 38' x 3', three display cases 6½' x 2', 4' x 2' and 2'x 1½', one fluorescent tube, 11 spot reflectors Annual Charge: $1,215.00 6. N. Charles and Distributech 17 Newspaper Pleasant St. ­ NEC boxes N. Charles and Lexington St. - SEC N. Charles and Franklin St. ­ SWC S. Gay and Lombard St. ­ NEC S. Light and Lombard St. ­ SWC S. Charles and E. Cross St. ­ NEC S. Broadway and Thames St. ­ NWC Boston and S. Montford Ave. ­ NEC Boston and S. Conkling St. ­ SEC St. Paul and E. Baltimore St. ­ SEC 40 AGENDA BOARD OF ESTIMATES 9/1/10 DGS ­ cont'd LOCATION APPLICANT PRIVILEGE/SIZE E. Fayette and Holliday St. ­ SEC E. Fayette and N. Calvert St. ­ NWC St. Paul and E. Lexington St. ­ SWC Calvert and E. Monument St. ­ NEC St. Paul and Elizabeth Court ­ SWC St. Paul and Saratoga St. ­ NWC Centre and St. Paul St. ­ SEC Annual Charge: $397.80 These boxes are to be installed and maintained in accordance with Article 15, Subtitle 19 of the Baltimore City Code. There are no objections, since no protests were received. 41 AGENDA BOARD OF ESTIMATES 9/1/10 Health Department ­ Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011. The number of cases per case monitor may not exceed 75 in the State of Maryland at one time, unless otherwise indicated. Rate of Pay Case Monitor Name per case/month Amount 1. LENORE M. LEWIS $55.00 ­ monitor $36,100.00 AMMONS, R.N. $85.00 per STEPS case Accounts: 4000-426200-3110-538001-603018 $29,700.00 (monitoring) 4000-426211-3022-268600-603018 $ 6,400.00 (STEPS) Ms. Ammons will provide case monitoring and Statewide Evaluation and Planning Services (STEPS) in Montgomery County. 2. INNOVATIVE CARE MANAGEMENT $45.00/monitor $81,000.00 GROUP, INC. 3. TRUELIFE HEALTH SERVICES, $45.00/monitor $99,900.00 INC. Account: 4000-426211-3022-268600-603018 BACKGROUND/EXPLANATION: The Maryland State Department of Health and Mental Hygiene (DHMH) is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program. The Health Department has an agreement with the DHMH to participate in the program as the case monitoring agency and to contract with Case Monitors who will supervise personal care services to eligible recipients. 42 AGENDA BOARD OF ESTIMATES 9/1/10 Health Department ­ cont'd The Case Monitors will exercise independent professional judgment and carry professional liability insurance. Each case monitor will be an independent contractor and not an employee of the City. The Case Monitors will be responsible for establishing a plan of personal care for each eligible recipient assigned to him/her in Baltimore City. They will make home visits, maintain clinical records, consult with each client's personal physician and other providers in order to develop a care plan, and perform other related duties. The agreements are late because the FY 11 budget account numbers for this program were recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The personal care case monitoring agreements have been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 9/1/10 Health Department - Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Maryland Department of the Environment (MDE). The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $202,993.00 ­ 4000-426011-3031-513200-600000 BACKGROUND/EXPLANATION: The MDE received funding from the Center for Disease Control. The funds will allow the Department to expand community-based childhood lead poisoning prevention programs in Maryland. Under the terms of this agreement, the Department will administer case management and environmental investigations according to applicable MDE-approved guidelines, early inter- ventions, and primary prevention. In addition, the Department will participate in statewide coordination meetings, including the Lead Poisoning Prevention Commission and sub-committees, refugee resettlement, and other meetings, as needed. The Department will also pursue applicable reimbursement for each eligible child referred to the Department who is eligible for Medical Assistance, and perform data management and evaluation, as approved by the MDE. The agreement is late because it was prepared by the MDE, and was just finalized. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 9/1/10 Health Department - Standard Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a standard grant agreement with the State of Maryland, Department of Health and Mental Hygiene. The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $200,000.00 ­ 5000-519911-3040-589800-600000 BACKGROUND/EXPLANATION: The Department will administer services under the Minority Adult Cardiovascular Disparities Project. The funds will be used to reduce minority adult mortality disparities in Baltimore City. The standard grant agreement is late because it was recently finalized. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The standard grant agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 9/1/10 Health Department ­ Agreements and Amendment to Agreement The Board is requested to approve and authorize execution of the agreements and an amendment to agreement. AGREEMENTS 1. JAMES MACGILL, JR. $ 8,100.00 Account: 1001-000000-3252-316200-603018 Mr. Macgill, consultant, will assist the Department with preparing Baltimore City's FY 2011 Area Plan Update. The consultant will also review all submissions, and as necessary, make edits, corrections, and adjustments to assure that the plan, including budget, is in compliance with Federal and State law, regulations and policies and provides a realistic strategy for implementing Area Plan programs in FY 2011, consistent with resources available and Baltimore City's priorities. The period of the agreement is July 1, 2010 through December 31, 2010. 2. HARBEL COMMUNITY ORGANIZATION, INC. $17,442.00 Account: 4000-432510-3100-546035-603051 The organization will provide substance abuse prevention services at the Harford Heights Elementary School-based Health Center. The organization will develop age appropriate substance abuse prevention and treatment activities that are designed for students in grades 2, 3, 4, and 5; develop 12-week group plans for high-risk children for each of the target grades, and conduct substance abuse prevention groups for 2nd, 3rd, 4th, and 5th grade children. The organization will provide individual counseling, prepare classroom presentations regarding substance abuse in coordination with classroom teachers, provide prevention counseling in service education network with school staff and provide related counseling for parents of students participating in group or individual counseling. The period of the agreement is March 1, 2010 through February 28, 2011. The agreements are late because the budgets were recently finalized. 46 AGENDA BOARD OF ESTIMATES 9/1/10 Health Department ­ cont'd AMENDMENT TO AGREEMENT 3. JOHNS HOPKINS UNIVERSITY, BLOOMBERG $0.00 SCHOOL OF PUBLIC HEALTH On April 7, 2010, the Board approved the original agreement for evaluation of Baltimore's Safe Streets. The agreement was approved in the amount of $71,590.00 for the period December 1, 2009 through June 30, 2010. The Department is requesting a no-cost time extension of the agreement through December 31, 2010 to allow time for completion of the evaluation. AUDITS NOTED THIS NO-COST TIME EXTENSION. APPROVED FOR FUNDS BY FINANCE (The agreements and the amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with the Greater Baltimore AHC, Inc. developer, for the sale of the properties located at 3447 Cottage Ave, 2814 and 2904 Hilldale Avenue, and 2618, 2809, and 2924 Violet Avenue. AMOUNT OF MONEY AND SOURCE: $ 6,000.00 - 3447 Cottage Ave 7,000.00 - 2814 Hilldale Avenue 7,000.00 - 2904 Hilldale Avenue 5,000.00 - 2618 Violet Avenue 5,000.00 - 2809 Violet Avenue 5,000.00 - 2924 Violet Avenue $35,000.00 - Total Sale Price BACKGROUND/EXPLANATION: A good faith deposit of $6,000.00 has been paid by the Developer. The project will consist of the conversion of these vacant buildings into single-family homes for first-time home buyers. The developer plans to invest approximately $1,179,747.00 into this project. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE The property located at 3447 Cottage Avenue appraised for $13,000.00, 2814 & 2904 Hilldale Avenue appraised for $15,000.00 each and 2618, 2809 & 2924 Violet Avenue appraised for $10,000.00 each. The purchase prices were reduced to $6,000.00 for 3447 Cottage Avenue, $7,000.00 each for 2814 & 2904 Hilldale Avenue; and $5,000.00 each for 2618, 2809 & 2924 Violet Avenue. It is necessary to reduce the purchase price due to the condition of the properties and structural deterioration, which occurred subsequent to the appraisal. Several of these homes have extensive interior damage due to a collapsed roof and second floors. In addition, it would eliminate blight and establish a specific benefit to the immediate community. 48 AGENDA BOARD OF ESTIMATES 9/1/10 DHCD ­ cont'd Pursuant to the provisions under Ordinance No. 477, approved December 6, 1973, Baltimore City Code (2000 Edition), The Commissioner of the DHCD approved all terms and conditions of this agreement. MBE/WBE PARTICIPATION: The developer has signed a Commitment to Comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of the following local government resolution. The following organization is applying to the State of Mary- land's Community Investment Tax Program (CITP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. NETWORK FOR TEACHING $ 50,000.00 ENTREPRENEURSHIP CITP The Network for Teaching Entrepreneurship proposes the School-Based Business Plan Competitions Project. This project will allocate $5,000.00 to 10 Baltimore City schools to assist with organizing and constructing School- Based Business Plan Competitions for Baltimore City students. The funds will be divided between schools and serve as monetary awards for students, supplementary learning materials, media documentation (pictures and video) and in- school receptions for families and the school community of students. The Network for Teaching Entrepreneurship helps young people from low-income communities build skills and unlock their entrepreneurial creativity. Since 2002, more than 5,000 young people have been reached and currently there are 24 active programs, city-wide. There are more than 40 active Certified Entrepreneurship Teachers and the innovative entrepreneurship curriculum is continually improving. 50 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Housing & ­ Inclusionary Housing Fund Loan Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve an Inclusionary Housing Fund Loan to Seawall Union Avenue, LLC., (borrower) or a subsidiary entity. The Board is also requested to approve and authorize the Commissioner of the Department of Housing and Community Development to execute any and all legal documents to effectuate this transaction, subject to review and approval by the Department of Law. AMOUNT OF MONEY AND SOURCE: SOURCES USES $ 8,000,000.00 - Private Debt $ 2,300,000.00 - Acquisition 1,000,000.00 - City Loan* 11,400,000.00 - Construction 7,945,863.00 - Tax Credit 1,606,606.00 - Pre- Equity Development 1,455,768.00 - Developer 1,738,500.00 - Financing Equity 500,000.00 - State 1,856,525.00 - Fee/Reserves Business Loan $18,901,631.00 Total $18,901,631.00 Total *Account: 9910-907073-9588 BACKGROUND/EXPLANATION: The City funds will only be used for construction and renovation of certain residential units. Proceeds of the City Loan will be used to finance a portion of the hard costs of the new construction and rehabilitation costs of 60 residential rental units, which will be part of a larger development and redevelopment project known as "Union Mill," whose primary address is expected to be 1500 Union Avenue, Baltimore, MD 21211 (property). Union Mill will be the historic renovation/restoration of a long vacant, classic industrial stone mill and warehouse into a multi- purpose education life center, affordable housing residential development, and non-profit office location. Using a combination of Federal and State Historic Tax Credits, New Market Tax Credits, and a Maryland Department of Housing and Community Development 51 AGENDA BOARD OF ESTIMATES 9/1/10 DHCD ­ cont'd Neighborhood Business Works loan, as well as the proceeds of the City loan (City loan proceeds), the development team will redevelop this approximately 75,000 square foot structure (the development) into two complementary parts: 1. 35,000 square feet of affordable, flex office space for non- profit organizations, and 2. 59 affordable one and two bedroom residential units that will be targeted at new teachers in the Baltimore Public School System (the rental project). In consideration of the City Loan the developer has agreed to rent ten of the units in the project at rental rates affordable to households earning less than 100% of Area Median Income (AMI) (the City project). The City project will include six two-bedroom units rented at a "Moderate Housing Cost" and four one-bedroom units rented at a "Low Housing Cost." This number of units is 66% greater than the amount required by the Inclusionary Housing Ordinance, which would otherwise have required only six total units be made inclusionary. The term "Moderate Housing Cost" means units that are affordable to households or individuals earning less than 90% of the AMI, and the term "Low Housing Cost" means units that are affordable to households or individuals earning less than 80% of the AMI. Because of the complicated financing structure that is required by the use of the Federal and State Historic Tax Credits and the New Market Tax Credits in this transaction, the City loan proceeds will be disbursed to the borrower, who will then make a loan to a leverage fund associated with NCB Capital Investment Fund (the leverage fund). The Leverage Fund will in turn use the City Loan Proceeds to make a Qualified Equity Investment into a Community Development Entity (CDE), which in turn will make a Qualified Low Income Community Investment (QLICI) into Seawall Union Avenue, LLC (the owner), who will own and develop the property. Messers. Donald and Thibault Manekin (collectively, the guarantors) will each execute a mutually acceptable and legally sufficient guaranty. A regulatory agreement ensuring that the owner complies with the rental restrictions for the City Project and other requirements of the City loan will be recorded and will run with the land. At the end of the seven-year recapture period of the New Market Tax Credits (the recapture period), the borrower 52 AGENDA BOARD OF ESTIMATES 9/1/10 DHCD ­ cont'd will arrange to have the City loan secured by a lien on real property or other collateral that has an appraised value of not less than the outstanding principal and interest on the City Loan, such as a letter of credit. The City agrees that to the extent the borrower arranges for permanent financing of the rental project at the end of the recapture period, the payment of the City loan and the terms, conditions and lien of the City's mortgage, if any, will be subordinate to the terms, conditions and lien of any mortgage securing any component of such permanent financing. The City will agree to enter into a commercially reasonable subordination agreement and standstill agreement with any such permanent lender. The borrower will represent and warrant that the City Loan Proceeds will be used only for hard costs of constructing the rental project (approved construction costs) in accordance with an approved development budget and draw schedule, both to be reviewed and approved by the City prior to the closing of the City loan. To the extent the borrower makes any draw requests to the CDE to obtain disbursement of the QLICI, a copy of such request will also be submitted to the City. Following the completion of construction, the Borrower will submit a written certification as to the final hard costs funded by the City loan proceeds. On November 19, 2009, an appraisal was prepared by Novagradac. The prospective market value of the Project upon completion and stabilization was determined to be $11,000,000.00. Because real estate values in Baltimore continue to be low, the above-value financing using tax credits and other soft sources is necessary in order to allow redevelopment efforts to proceed. The Department is comfortable recommending the City Loan. PARTICIPATING PARTIES A. Developer and Guarantor: The guarantors are the owners of Seawall Development Company, LLC and will be the developers of the development and will also personally guarantee payment of the City loan. B. Borrower: A subsidiary of or related entity to Seawall Development Company, LLC will be the borrower and will be owned by the guarantors, who will also manage the borrower. 53 AGENDA BOARD OF ESTIMATES 9/1/10 DHCD ­ cont'd C. Owner: Seawall Union Avenue, LLC (owner) will own the development and the property. The membership interests of the owner are expected to be owned as follows: 99.98% by the Managing Member, .01% by the CDE Investor Member and .01% by the Master Tenant Limited Partnership Member. The Managing Member is owned and operated by the guarantors. D. General Contractor/Architect: The general contractor will be Hamel Builders. The project architect will be Marks, Thomas Architects. E. Participating Financing: 1. Leverage Fund: The leverage fund will be controlled by NCB Capital. The leverage fund aggregates various debt sources in order to leverage additional New Markets Tax Credit equity. 2. CDEs: The transaction includes three CDEs, only one of which is involved in the City loan. The CDEs receive the allocation of tax credits from the Federal treasury and make the direct investment into the Project. F. City Loan: The City Loan will have the following terms. Interest will accrue at one percent annually and the loan will have a maturity of 17 years following construction completion (the maturity date). No payments will be due and interest will not accrue during the construction period. During the seventeen-year period following construction completion, payments of interest only will be due monthly. All principal and interest owed will be due at the maturity date. Following the completion of construction the Borrower will submit a written certification as to the costs funded by the City loan. The City loan will be primarily secured by the guarantee of the guarantors. The borrower has agreed that at the end of the recapture period the borrower will secure the City loan by either granting the City a subordinate lien on the property or providing other collateral, such as a letter of credit. The City will record a regulatory agreement on the property that will require the owner to comply with the affordability restrictions and certain other requirements 54 AGENDA BOARD OF ESTIMATES 9/1/10 DHCD ­ cont'd of the City loan. Sale or refinancing of the development without the consent of the City will be an event of default and the principal amount of the City loan plus any and all outstanding interest owed will be immediately due. The City's consent will not be required for the exercise of put or call options pursuant to which the borrower or its wholly owned subsidiaries acquires 100% of the ownership interests in the rental project or a refinancing of the rental project at the end of the recapture period. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program is fully applicable and no request for a waiver or exception has been made. APPROVED FOR FUNDS BY FINANCE TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,000,000.00 9910-906073-9587 9910-907073-9588 Gen. Funds Inclusionary Inclusionary Housing Housing (Reserves) This transfer will be used to support a portion of the hard costs of the new construction and rehabilitation costs of 60 rental units, which will be part of a larger development and redevelopment known as "Union Mill." (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 55 AGENDA BOARD OF ESTIMATES 9/1/10 Circuit Court ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2010 through June 30, 2011. 1. MOSAIC COMMUNITY SERVICES, INC. $ 45,107.00 The organization will provide comprehensive in-house mediation services as follows: a. mediators to conduct up to 312 hours, (6 hours per week x 52 weeks) of mediation services as required, and b. provide a written agreement to parties who achieve an agreement. 2. MOSAIC COMMUNITY SERVICES, INC. $157,856.00 The organization will provide mediation services as follows: a. mediators to conduct 24, two-hour mediation services, that participants must attend before they begin mediation, b. conduct up to 525 hours of mediation services, as required, and c. provide a written agreement between the parties who achieve an agreement. The Circuit Court received a FY2011 grant from the Administrative Office of the Courts, whose budget is approved by the Maryland State Legislature, to provide additional resources for the expedited handling of family-related cases within the Circuit Court. Integral to this initiative is the need to provide mediation services for individuals who are referred by the Court and are desirous of resolving child custody and visitation disputes. Mosaic Community Services, Inc. is an affiliate of the Sheppard and Enoch Pratt Foundation, Inc. 56 AGENDA BOARD OF ESTIMATES 9/1/10 Circuit Court ­ cont'd The seminars and mediations are intended to offer families a means of resolving disputes through a cooperative decision making process. 3. MOSAIC COMMUNITY SERVICES, INC. $ 34,822.00 The organization will provide dispute resolution services as follows: a. 18 five-hour parenting seminars to focus on ways that parents can help their children deal with divorce, and b. conduct educational sessions on conflict resolution. The Circuit Court received a FY2011 grant from the Administrative Office of the Courts, whose budget is approved by the Maryland State Legislature, to provide additional resources for the expedited handling of family- related cases within the Circuit Court. Integral to this initiative is the need to provide dispute resolution information and family education/consultation services to parents and other family members seeking assistance in resolving difficulties and conflicts regarding parental rights. Mosaic Community Services, Inc. is an affiliate of the Sheppard and Enoch Pratt Foundation, Inc. The seminars are intended to emphasize practical steps to follow within a changing family unit and interpersonal communication and conflict resolution. 4. MOSAIC COMMUNITY SERVICES, INC. $ 44,963.00 The Circuit Court received a FY2011 grant from the Administrative Office of the Courts, whose budget is approved by the Maryland State Legislature, to provide additional resources for the expedited handling of family- related cases within the Circuit Court. Integral to this initiative is the need to provide parenting services to assist never-married parents in helping their children cope with family changes and transitions and to reduce the negative impact of family conflict on the children. 57 AGENDA BOARD OF ESTIMATES 9/1/10 Circuit Court ­ cont'd Mosaic Community Services, Inc. is an affiliate of the Sheppard and Enoch Pratt Foundation. The organization will provide 18 six-hour seminars to be held on Saturdays with females and children participants one week and male participants another week. 5. MOSAIC COMMUNITY SERVICES, INC. $27,806.00 The Circuit Court received a FY2011 grant from the Administrative Office of the Courts, whose budget is approved by the Maryland State Legislature, to provide additional resources for the expedited handling of family- related cases within the Circuit Court. Integral to this initiative is the need to provide clinical support and educational skills to children of never-married parents to prevent or reduce behavioral problems associated with family transition and to increase social competency skills. Mosaic Community Services, Inc. is an affiliate of the Sheppard and Enoch Pratt Foundation, Inc. The organization will provide 10 six-hour comprehensive educational seminars for children to be held on Saturdays as part of the Shared Parenting Education program. Account: 5000-500810-1100 APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND HAD NO OBJECTION (The agreements have been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 9/1/10 Baltimore Heritage Area (BHA) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Mr. Jack Spinnler. The period of the agreement is effective upon Board approval for one year, unless terminated sooner. AMOUNT OF MONEY AND SOURCE: $30,000.00 ­ Baker Fund, Baltimore Community Foundation 20,000.00 ­ Maryland Heritage Areas Authority Grant $50,000.00 ­ 5000-535108-6390-526000-603000 BACKGROUND/EXPLANATION: The Board approved acceptance of funds from the Baker Fund, Baltimore Community Foundation on August 20, 2008 and from the Maryland Heritage Areas Authority Grant on June 18, 2008 for this project. Mr. Spinnler will complete a Baltimore-centered plan for the Bicentennial Commemoration of the War of 1812. Mr. Spinnler will develop a working plan for Baltimore's War of 1812 Bicentennial years (2012-2014) through a collaborative planning process with many vested partners through out the City. He will serve as a liaison with all state, national, and international bicentennial observance efforts, facilitate the Baltimore War of 1812 stakeholder working groups that have already formed and assist the working groups in implementing their priorities. He will also implement components of the plan upon its completion including an implementation workshop for all stakeholders. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 59 AGENDA BOARD OF ESTIMATES 9/1/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 61 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorable thereon. 60 AGENDA BOARD OF ESTIMATES 9/1/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation 1. TR 09029, Wyman Park Machado Construction $480,062.00 Dell Improvements Co., Inc. MBE: Bay City Construction, Inc. $73,000.00 15.21% WBE: William T. King, Inc. $ 2,035.00 0.42% Haines Industries, Inc. 13,518.00 2.82% McCall Trucking, Inc. 13,947.00 2.91% $29,500.00 6.15% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $279,000.00 9938-901741-9475 9938-904741-9474 MVR Reserve Active Wyman Park Dell Wyman Park Dell Master Plan Master Plan This transfer will provide funds to cover the costs associated with the award of the Wyman Park Dell Improvements under Contract TR 09029 to Machado Construction Co., Inc. Bureau of Water and Wastewater 3. SC 871, Improvements REJECTION ­ On January 27, 2010, to Herring Run the Board received and opened four Interceptors Phase I bids. All bidders were found to be non-compliant with Article 5 Subtitle 28 of the Baltimore City Code. Therefore, the Board is requested to reject all bids on SC 871. Permission to re-advertise will be requested at a later date. A PROTEST WAS RECEIVED FROM BRADSHAW CONSTRUCTION CORPORATION, CARP-SECA, SUPER EXCAVATORS, INC., AND NOBLE'S LANDSCAPE SERVICE (SUB-CONTRACTOR). 61 AGENDA BOARD OF ESTIMATES 9/1/10 Office of the City Council President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application that has been approved by the Baltimore Ethics Board. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Donations will be solicited from Baltimore-area business and civic leaders. BACKGROUND/EXPLANATION: The City Council President would like to solicit donations from area leaders to fund the enhancement of recreational programs offered to Baltimore City youth and seniors. A potential donor list will be comprised of individuals and corporate entities that have demonstrated a history of providing financial and in-kind contributions to the restoration of any City-owned parks and/or the administration of recreational programs. Most of the individual and corporate entities fitting that description are not controlled donors. However, those potential donors, who are controlled donors with respect to the Department of Recreation and Parks, the City Council, or the Board of Estimates will not be targeted or singled-out in any way and will be solicited, if at all, in the same manner as all other potential donors. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethic Regulation 96.26B sets out the standards for approval, which include the requirement that the program, function or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 62 AGENDA BOARD OF ESTIMATES 9/1/10 Office of the City Council President ­ cont'd Because of current budget restraints, the Department of Recreation and Parks is limited in the diversity and scope of services it can provide to City youth. The President's goal is to solicit private donations to increase and enhance the selection of recreation programs offered by the Department. The activities to be augmented by this fundraising campaign, including but are not limited to team and individual sports, swimming, movie days, cooking classes, talent shows, theatre productions, academic mentoring, and arts and crafts activities. 63 AGENDA BOARD OF ESTIMATES 9/1/10 Department of Finance ­ Investment Advisory Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an investment advisory agreement with Galliard Capital Management, Inc. The period of the agreement is October 1, 2010. AMOUNT OF MONEY AND SOURCE N/A BACKGROUND/EXPLANATION: On November 25, 2009, the Board approved an agreement with State Street Global Advisors (SSgA) to manage a portion of the Stable Value Fund for the Deferred Compensation Plan. On May 25, 2010, SSgA gave notice that it is exiting the stable values asset management business. The Plan's advisor, Segal Advisor, conducted a search for SSgA's replacement and presented its findings and recommendation to the Deferred Compensation Plan Committee on August 2, 2010. The Committee approved Galliard Capital Management, Inc. to serve as the replacement. (The investment advisory agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 9/1/10 Bureau of Water and Wastewater ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Rummel, Klepper & Kahl, Project 1120R, On-Call Construction Management, Inspection, and Engineering Services. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ on a task by task basis BACKGROUND/EXPLANATION: The consultant will provide on-call construction project management, inspection and engineering services in all aspects of quality assurance for proposed improvements to the City's water and wastewater system. The services will include, but not be limited to assisting the City's Construction Management Division in management of various City construction projects. The consultant was approved by the Architectural and Engineering Awards Commission at its meeting on Wednesday, March 20, 2010. MBE/WBE PARTICIPATION: The consultant will comply with MBE goals of 27% and WBE goals of 9%, respectively. MBE: E 2 C R, Inc. Glyndon Engineering & Technology Co. Sidhu Associates, Inc. 27% (in the aggregate) WBE: Constellation Design Group, Inc. Ross Technical Services, Inc. 9% (in the aggregate) MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW THE TASK ASSIGNMENTS. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 9/1/10 Bureau of Water and Wastewater (BW&WW) ­ Agreement for Project No. 1129G ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Gannett Fleming, Inc. for Project No. 1129G, Urgent Need Wastewater Engineering Services. The period of the agreement is effective upon Board approval for three years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ 9956-903551-9551-900020-703032 BACKGROUND/EXPLANATION: Under the terms of this agreement, the consultant will provide urgent need wastewater engineering services related to evaluation, assessment and design of rehabilitation, repairs, maintenance, and new construction to improve the City's sanitary sewer systems. The scope of work will consist of the preparation of contract documents, including construction costs estimates, boring, flow monitoring, shop drawing review, and consultation during construction. Additional services will include project manage- ment, contract administration, investigation, emergency ser- vices, geo-technical and GIS support, and developing and implementing public informational and educational programs designed to maintain public awareness. The consultant was approved by the Architectural and Engineering Awards Commission. MBE: Environ-Civil Engineering, Ltd $ 50,000.00 5.00% Savin Engineering, P.C. 120,000.00 12.00% Reviera Enterprises, Inc. 50,000.00 5.00% Findling, Inc. 50,000.00 5.00% Total $270,000.00 27.00% 66 AGENDA BOARD OF ESTIMATES 9/1/10 BW&WW ­ cont'd WBE: Carroll Engineering, Inc. $30,000.00 3.00% Phoenix Engineering, Inc. 30,000.00 3.00% Ruxton Design Corporation 30,000.00 3.00% Total $90,000.00 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,100,000.00 9956-903569-9549 Wastewater Rev. Constr. Res. Bonds O/C Sanitary $1,000,000.00 --------------- 9956-903551-9551-3 Design 100,000.00 --------------- 9956-903551-9551-9 Administration $1,100,000.00 The funds are required to cover the cost of the award for Project 1129G, Urgent Need Wastewater Engineering Services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 67 AGENDA BOARD OF ESTIMATES 9/1/10 Bureau of Water and Wastewater ­ Amendment No. 4 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 4 to agreement with EA Engineering Science and Technology, Inc. for Project No. 1014, Program Management Services for the Consent Decree (CD) Wet Weather Program. This amendment will extend the period of the agreement through June 24, 2011, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $585,852.96 ­ 9956-905638-9551-900020-703032 BACKGROUND/EXPLANATION: On May 24, 2006, the Board approved the original agreement to address the requirements of a CD with the Environmental Protection Agency and the Maryland Department of the Environment relative to the City's wastewater collection system. The agreement included an option to renew for up to three one-year periods. The City now wishes to exercise the third one-year extension option. This amendment no. 4 to the agreement will allow the consultant to continue providing program management services through June 24, 2011. The consultant was originally approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. The amendment no. 4 to the agreement is late because of delays in the administrative process. 68 AGENDA BOARD OF ESTIMATES 9/1/10 BWW&WW ­ cont'd MBE: EBA Engineering, Inc. $ 62,534.49 10.67% Tech International Corp. 63,472.77 10.83% Total $126,007.26 WBE: Peer Consultants, PC $ 41,229.00 7.04% MWBOO FOUND VENDOR IN COMPLIANCE. (The amendment no. 4 to agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $399,000.00 9956-903627-9549 WW Revenue Constr. Res. Bonds Wet Weather Prgm. 201,000.00 " " County Appro- priations $600,000.00 --------------- 9956-905638-9551-3 Design This transfer will cover the costs associated with the award of Project 1014, Program Management Services for the Consent Decree Wet Weather Program. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 69 AGENDA BOARD OF ESTIMATES 9/1/10 Bureau of Water and Wastewater ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds to renew membership in the Maryland Association of Municipal Wastewater Agencies (MAMWA). AMOUNT OF MONEY AND SOURCE: $15,885.00 ­ membership dues for FY 2011 19,201.87 ­ ongoing technical research support $35,086.87 ­ 2070-000000-5501-397101-603022 BACKGROUND/EXPLANATION: The MAMWA is an association of city and county utilities in Maryland that operate wastewater collection systems and treatment plants. This organization exists to share information regarding regulatory efforts and funding opportunities that would benefit the operation of these facilities. The organization is a strong advocate on the local level for appropriate and common sense regulations governing point source discharges. The membership dues for FY 2011 are $15,885.00 and the assessment for ongoing technical research support is $19,201.87. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 70 AGENDA BOARD OF ESTIMATES 9/1/10 Bureau of Water and Wastewater (BW&WW) ­ Amendment No. 2 to Agreement for Project No. 995A ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to agreement with ADS Environmental Services for Project No. 995A, Flow Monitoring Services for Sanitary Sewer System. The amendment no. 2 extends the period of the agreement through August 8, 2011 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $268,205.82 ­ 9956-903341-9551-900020-703031 BACKGROUND/EXPLANATION: On February 8, 2006, the Board approved an award to ADS Environmental Services to provide comprehensive flow monitoring services for the Jones Falls and Low Level Sewersheds as part of the requirements of Paragraph 9 of the Consent Decree (CD) with the Environmental Protection Agency and the Maryland Department of the Environment. Under the terms of this amendment no. 2, the consultant will continue to provide flow monitoring of the sanitary sewer overflow structure at various City sewersheds that remain in the system for reporting purposes as required by the decree. The consultant will remove equipment and provide operation and maintenance manuals to provide accurate and precise data of sufficient quality to use in the development, calibration, and verification of the hydraulic model which is to be used by the sewershed consultants. 71 AGENDA BOARD OF ESTIMATES 9/1/10 BW&WW ­ cont'd The consultant was approved by the Architectural and Engineering Awards Commission. MBE: Transviron, Inc. $56,323.22 21.00% WBE: Phoenix Engineering, Inc. $18,774.41 7.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 9/1/10 TRAVEL REQUESTS Fund Name To Attend Source Amount Police Department 1. Frederick H. Int'l Assoc. of Federal $2,591.45 Bealefeld, III Chiefs of Police Forfeited Conference Asset Orlando, FL Sharing October 21 ­ 27, 2010 Funds Acct. (Reg. Fee $275.00) The allowed subsistence rate for this area is $164.00 per day. The hotel rate is $221.00 per night plus a 12.5% tax for a total of $1,491.78. The Department is requesting an additional $507.78 to cover the cost of lodging and an additional $40.00 per night for meals for a total additional amount of $747.78 in additional funds, which is included in the additional amount requested. Mr. Bealefeld is requesting additional funds for a rental car, in the amount of $303.27 and $50.00 for fuel, because he will need to be available to participate in meetings with other members of law enforcement in various locations in the Orlando area. This amount has been included in the total amount requested. If official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip (AM-240-8). 2. Garnell Green The Wireless Enter- Emer- $1,279.90 prise Symposium gency Orlando, FL Fund April 26 - 30, 2010 Account Mr. Green was disbursed $1,279.90 to cover his travel expenses, which totaled $1,216.32. He returned the unspent amount of $63.38 to the Department. The Administrative Manual subsistence amount is $164.00 per day. The cost of the hotel was $189.00 per day, plus occupancy tax of $23.63 per day. The attendee requests approval of an additional 73 AGENDA BOARD OF ESTIMATES 9/1/10 TRAVEL REQUESTS Fund Name To Attend Source Amount Police Department ­ cont'd $100.00 above the subsistence rate to cover the cost of the hotel and $107.60 for food and incidentals. Mr. Green owes no additional funds to the City. This request is late because of delays in the administrative process. The Department regrets the late submission and asks the Board's indulgence. Department of Finance ­ Rescission and Re-approval 3. Tammy Horton NAGDCA 2010 Annual General $ 972.00 Conference Philadelphia, PA Sept. 13 - 15, 2010 (Reg. Fee $200.00) (Membership Fee $300.00) On July 28, 2010, the Board approved the original travel request, in the amount of $1,525.00, for Ms. Horton to attend the National Association of Government Defined Contribution Administrators (NAGDCA) 2010 Annual Conference. At that time, the Department only requested $200.00 for the membership fee and $1,325.00 for the registration fee. Subsistence was not requested. The NAGDCA recently contacted the Department to advise that since the City of Baltimore will be attending this conference for the first time, a discount is being provided. Therefore, the Department is requesting that the original travel request in the amount of $1,525.00 be rescinded and the new amount of $972.00 be approved. 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 74