NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ AUGUST 18, 2010 Fire and Police Employees' - Actuarial Services and Retirement System (F&P) Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an actuarial services and consultant agreement between the Board of Trustees of the Fire and Police Employees' Retirement System of the City of Baltimore (the Board) and Mercer (US) Inc. (Mercer) The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $200,000.00 ­ 6000-604111-1540-171400-603018 (Not to exceed) No General Fund monies are involved in this transaction. All actuarial consulting fees and charges will be expended from the F&P trust funds. Total compensation may not exceed $95,900.00 in fixed fees, plus hourly rates for other services and charges, not to exceed $200,000.00. BACKGROUND/EXPLANATION: Mercer has demonstrated its expertise in providing competent actuarial consulting services for the F&P over many years and the Board desires that Mercer continue to serve as the F&P's actuary during the one-year term of this agreement. The agreement will be with the Baltimore office of this global actuarial firm. Pursuant to the agreement, Mercer will serve as the F&P's actuary during the 2011 fiscal year and advise the F&P Board on matters regarding the administration of the actuarial funds of AGENDA BOARD OF ESTIMATES 8/18/10 ERS ­ cont'd the F&P, including calculating the annual valuation of the F&P's assets and liabilities and projecting the City's annual contribution, as well as providing actuarial analysis of the recently adopted plan and assumption changes. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE (The actuarial services and consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 8/18/10 Employees' Retirement System (ERS) - Investment Management Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an investment management agreement with Mondrian Investment Partners Limited (Mondrian). AMOUNT OF MONEY AND SOURCE: $55,000,000.00 - ERS assets No General Fund monies are involved in this transaction. All funds and expenses will be expended from the ERS assets to be invested in limited partnership interests of the Fund, with a management fee to Mondrian of approximately $460,000.00 per year. BACKGROUND/EXPLANATION: The ERS Board conducted a nationwide search for a small capitalization international equities investment manager/fund for a mandate of approximately $55,000,000.00. The Board narrowed the eligible firms to four finalists and conducted interviews. With the recommendation of the ERS investment consultant, Mondrian was selected as the investment vehicle for ERS's small-capitalization international equities investments. MWBOO GRANTED A WAIVER. (The investment management agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 8/18/10 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Mr. Joseph S. McNeal, lessee, for the rental of 4601 Bucks Schoolhouse Road consisting of a one-story dwelling and 165 acres. The period of the agreement is July 1, 2010 through June 30, 2011 with the option to renew for two additional 1-year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $9,900.00 $825.00 BACKGROUND/EXPLANATION: The leased premise will be used as a residential dwelling, but primarily for agricultural purposes. The lessee will be responsible for maintenance and repairs for the interior and exterior of the dwelling, insurance, telephone services, real estate taxes, and fire prevention certification of the leased premises. The rental value was based on upon a review of comparable agricultural properties in Baltimore County of $60.00 - $65.00 per acre and the U.S. Department of Agriculture average cropland rental for Maryland. The Space Utilization Committee approved this lease at its meeting on August 10, 2010. The lease agreement is late because of delays in the administrative process and negotiations for the lease took longer than anticipated. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 8/18/10 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Messrs. Jacob Fuller and Mark Fuller, lessees, for the rental of approximately 7 acres more or less consisting of a one-story dwelling located at 4809 Bucks Schoolhouse Road. The period of the agreement is July 1, 2010 through June 30, 2011 with the option to renew for two additional 1-year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $6,840.00 $570.00 BACKGROUND/EXPLANATION: The lessees will use the premises as a residential dwelling, but primarily for agricultural purposes. The lessee will be responsible for maintenance and repairs for the interior and exterior of the dwelling, telephone services, real estate taxes, fire insurance, and snow removal. The rental value was based for the structure at $570.00 per month in consideration of the structure's condition and the requirement that the lessees would be responsible for all improvements. The Space Utilization Committee approved this lease at its meeting on August 10, 2010. The lease agreement is late because of delays in the administrative process and negotiations for the lease took longer than anticipated. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 8/18/10 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Andrew J. Bartenfelder, lessee, for the rental of approximately 20 acres more or less of farmland abutting 4566 Ridge Road, a/k/a Fullerton Reservoir. The period of the agreement is July 1, 2010 through June 30, 2011 with the option to renew for two additional 1-year terms. AMOUNT OF MONEY AND SOURCE: $1,200.00 - Annual rent After year one the rent will be negotiated. BACKGROUND/EXPLANATION: The lessee will use the leased premises for only agricultural purposes of growing crops. Lessee will not make any additions or improvements. The lessee will not place any sign or signs on the lease premise. The lessee will be responsible for liability insurance. The rental value was based on comparable agricultural properties in Baltimore County of $60.00 - $65.00 per acre and the U.S. Department of Agriculture's average cropland cash rent for Maryland. The Space Utilization Committee approved this lease at its meeting on August 10, 2010. The lease agreement is late because of delays in the administrative review process, which is required before submission to the Board. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 8/18/10 Space Utilization Committee - Transfer of Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve the transfer of jurisdiction for the following properties from the inventory of the Department of Real Estate to the inventory of the Department of Housing and Community (DHCD). Count Block Lot Address Neighborhood 1 0205 062 2103 BOOTH STREET BOOTH-BOYD 2 0205 065 2109 BOOTH STREET BOOTH-BOYD 3 0205 070 2119 BOOTH STREET BOOTH-BOYD 4 0205 072 2123 BOOTH STREET BOOTH-BOYD 5 0206 006 2010 HOLLINS STREET BOOTH-BOYD 6 0206 023 2046 HOLLINS STREET BOOTH-BOYD 7 1463 009 1715 PATTERSON PARK AVENUE BROADWAY EAST 8 0260 101 1832 DOVER STREET CARROLLTON RIDGE 9 0719B 002 0602 S. MONROE STREET CARROLLTON RIDGE 10 0719B 009 0616 S. MONROE STREET CARROLLTON RIDGE 11 2735 016 3906 SPRINGDALE AVENUE CENTRAL FOREST PARK 12 8302 008 4314 SPRINGDALE AVENUE CENTRAL FOREST PARK 13 3307 062 2658 OSWEGO AVENUE CENTRAL PARK HEIGHTS 14 4589 019 5100 PEMBRIDGE AVENUE CENTRAL PARK HEIGHTS 15 4592 027 5000 PIMLICO ROAD CENTRAL PARK HEIGHTS 16 4606 019 4701 BEAUFORT AVENUE CENTRAL PARK HEIGHTS 17 4606 025 4713 BEAUFORT AVENUE CENTRAL PARK HEIGHTS 18 4609 082 4816 BEAUFORT AVENUE CENTRAL PARK HEIGHTS 19 3165 038 2924 VIOLET AVENUE CENTRAL PARK HEIGHTS 20 3168 020 2814 HILLDALE AVENUE CENTRAL PARK HEIGHTS 21 3169 017 2904 HILLDALE AVENUE CENTRAL PARK HEIGHTS 22 3173 050 2809 VIOLET AVENUE CENTRAL PARK HEIGHTS 23 3304 002 4331 PARK HEIGHTS AVENUE CENTRAL PARK HEIGHTS 24 3304 003 4333 PARK HEIGHTS AVENUE CENTRAL PARK HEIGHTS 25 3304 004 4335 PARK HEIGHTS AVENUE CENTRAL PARK HEIGHTS 26 3327C012 3447 COTTAGE AVENUE CENTRAL PARK HEIGHTS 27 3335 063 2618 VIOLET AVENUE CENTRAL PARK HEIGHTS 28 4019 029 515 E 22ND STREET EAST BALTIMORE MIDWAY 29 2921 012 3001 GARRISON BLVD FOREST PARK 7 AGENDA BOARD OF ESTIMATES 8/18/10 Count Block Lot Address Neighborhood 30 0165 024 1615 W SARATOGA STREET FRANKLIN SQUARE 31 0181 022 105 N GILMOR STREET FRANKLIN SQUARE 32 0181 023 103 N GILMOR STREET FRANKLIN SQUARE 33 0181 024 1532 W FAYETTE STREET FRANKLIN SQUARE 34 0195 047 1616 W BALTIMORE STREET FRANKLIN SQUARE 35 0195 050 1610 W BALTIMORE STREET FRANKLIN SQUARE 36 0196 019 23 N GILMOR STREET FRANKLIN SQUARE 37 2475C019 908 N FRANKLINTOWN ROAD FRANKLINTOWN ROAD 38 1194 081 1004 N BROADWAY GAY STREET 39 1096 023 1807 BARCLAY STREET GREENMOUNT WEST 40 1096 026 1813 BARCLAY STREET GREENMOUNT WEST 41 1103 003 1705 GUILFORD AVENUE GREENMOUNT WEST 42 1103 004 1707 GUILFORD AVENUE GREENMOUNT WEST 43 1103 051 308 E. LANVALE STREET GREENMOUNT WEST 44 1103 052 306 E. LANVALE STREET GREENMOUNT WEST 45 1103 053 304 E. LANVALE STREET GREENMOUNT WEST 46 1103 070 1709 LATROBE STREET GREENMOUNT WEST 47 1103 073 1703 LATROBE STREET GREENMOUNT WEST 48 1110 014 325 E. LANVALE STREET GREENMOUNT WEST 49 1110 016 327 E. LANVALE STREET GREENMOUNT WEST 50 1111 054 0417 PITMAN PLACE GREENMOUNT WEST 51 1111 078 0430 PITMAN PLACE GREENMOUNT WEST 52 1111 079 0432 PITMAN PLACE GREENMOUNT WEST 53 1111 095 445 E. LANVALE STREET GREENMOUNT WEST 54 1111 101 433 E. LANVALE STREET GREENMOUNT WEST 55 3341 005 3809 PARK HEIGHTS AVENUE GREENSPRING 56 3518C 052 3519 ASH STREET HAMPDEN 57 0089 060 806 N CAREY STREET HARLEM PARK 58 0101 010 718 N CAREY STREET HARLEM PARK 59 0104 058 720 N FREMONT AVENUE HARLEM PARK 60 0129 007 914 W FRANKLIN STREET HARLEM PARK 61 0235 033 53 S ARLINGTON AVENUE HOLLINS MARKET 62 0249 024 117 S CAREY STREET HOLLINS MARKET 63 1609 071 806 N ROSE STREET MILTON-MONTFORD 64 2382 039 2714 PROSPECT STREET MOSHER 65 2382 049 2734 PROSPECT STREET MOSHER 8 AGENDA BOARD OF ESTIMATES 8/18/10 Count Block Lot Address Neighborhood 66 0264 024 233 S STRICKER STREET NEW SOUTHWEST/MOUNT CLARE 67 0279 022 323 S GILMOR STREET NEW SOUTHWEST/MOUNT CLARE 68 2425 001 3014 PRESBURY STREET NORTHWEST COMMUNITY ACTION 69 1098 017 1706 HOLBROOK STREET OLIVER 70 1098 023 1718 HOLBROOK STREET OLIVER 71 1149B 012 1312 N CAROLINE STREET OLIVER 72 1149B 013 1314 N CAROLINE STREET OLIVER 73 3165 004 3710 TOWANDA AVENUE PARK CIRCLE 74 3173 018 2900 ROCKROSE AVENUE PARK CIRCLE 75 3177 023 2805 KEYWORTH AVENUE PARK CIRCLE 76 3177 040 3801 TOWANDA AVENUE PARK CIRCLE 77 3177A016 3800 TOWANDA AVENUE PARK CIRCLE 78 3177A017 3802 TOWANDA AVENUE PARK CIRCLE 79 3177A018 3804 TOWANDA AVENUE PARK CIRCLE 80 3177A019 3806 TOWANDA AVENUE PARK CIRCLE 81 0162 024 1946 W. LEXINGTON STREET PENROSE/FAYETTE STREET OUTREACH 82 3630A058 2603 MILES AVENUE REMINGTON 83 3457 029E 2446 CALLOW AVENUE RESERVOIR HILL 84 2348 018 2334 EDMONDSON AVENUE ROSEMONT H'OWNERS/TENANTS 85 0003 033 1837 W. NORTH AVENUE SANDTOWN-WINCHESTER 86 0003 047 1817 W. NORTH AVENUE SANDTOWN-WINCHESTER 87 0008 044 1704 MCKEAN AVENUE SANDTOWN-WINCHESTER 88 0009 020 1729 WESTWOOD AVENUE SANDTOWN-WINCHESTER 89 0010 024 1647 WESTWOOD AVENUE SANDTOWN-WINCHESTER 90 0041 054 1117 N. FULTON AVENUE SANDTOWN-WINCHESTER 91 0042 088 1610 RIGGS AVENUE SANDTOWN-WINCHESTER 92 0055C047 1136 N CARROLLTON AVENUE SANDTOWN-WINCHESTER 93 0059 039 1015 N MONROE STREET SANDTOWN-WINCHESTER 94 0062 023 1513 RIGGS AVENUE SANDTOWN-WINCHESTER 95 0062 025 1517 RIGGS AVENUE SANDTOWN-WINCHESTER 96 0074 033 922 N GILMOR STREET SANDTOWN-WINCHESTER 97 0075 019 1509 MOSHER STREET SANDTOWN-WINCHESTER 98 3182 058 4214 REISTERSTOWN ROAD TOWANDA-GRANTLEY 99 0313 027 551 BLOOM STREET UPTON 100 0337 035 646 PITCHER STREET UPTON 9 AGENDA BOARD OF ESTIMATES 8/18/10 Count Block Lot Address Neighborhood 101 0337 037 642 PITCHER STREET UPTON 102 0337 038 640 PITCHER STREET UPTON 103 0337 040 630 PITCHER STREET UPTON 104 0337 041 628 PITCHER STREET UPTON 105 0337 041 634 PITCHER STREET UPTON 106 0337 042 626 PITCHER STREET UPTON 107 0337 043 624 PITCHER STREET UPTON 108 0337 045 620 PITCHER STREET UPTON 109 0337 047 616 PITCHER STREET UPTON 110 0376 025 521 MOSHER STREET UPTON 111 8491 018 4504 WAKEFIELD ROAD WEST FOREST PARK 112 5216 013 4727 ALHAMBRA AVENUE WILSON PARK 113 5165 057 731 McCABE AVENUE WISTON-GOVANS 114 5165 058 729 McCABE AVENUE WISTON-GOVANS 115 5165B 014 626 McCABE AVENUE WISTON-GOVANS 116 5165C003 704 MCCABE AVENUE WOODBOURNE-MCCABE BACKGROUND/EXPLANATION: The above listed properties consist of vacant lots and buildings that were acquired through Tax Sale Foreclosures by the DHCD. The lots are currently being offered for sale. Several have been awarded and are under contract through the DHCD's Office of Real Property Disposition. The Space Utilization Committee approved this transfer of juris- diction at its meeting on August 10, 2010. 10 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Audits ­ Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Digest: Performance Audit of the City of Baltimore Mayor's Office of Cable and Communications January 1, 2008 through December 31, 2009. 11 AGENDA BOARD OF ESTIMATES 8/18/10 EXTRA WORK ORDERS` AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 13 - 14 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 12 AGENDA BOARD OF ESTIMATES 8/18/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of General Services 1. EWO #001, $0.00 ­ PB 08810, Elevator Upgrade at the Municipal Employees Credit Union Building $ 998,990.00 - Elevator Control 60 88% Service days 2. EWO #011, $161,121.00 ­ PB 08820R, Fallsway Housing and Service Center $6,937,000.00 $108,606.38 Roy Kirby & Sons, - 38% Inc. Department of Transportation 3. EWO #001, $1,990.70 ­ TR 02380, Resurfacing Hanover Street from Hanover Street Bridge Over Middle Branch to Frankfust Avenue $ 936,677.59 - P. Flanigan & - - Sons, Inc. 4. EWO #004, $0.00 ­ TR 05312, Lombard Street Resurfacing from Martin Luther King Boulevard to President Street $1,657,500.00 $348,167.76 Machado Construc- 180 - tion Co., Inc. days 5. EWO #008, $45,047.83 ­ Project No. 971, Jones Falls Trail Phase II $ 310,019.09 $223,270.81 Greenman Pedersen, - - Inc. THE TRANSFER OF FUNDS WAS APPROVED BY THE BOARD ON JUNE 23, 2010. 13 AGENDA BOARD OF ESTIMATES 8/18/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 6. EWO #007, $381,527.00 ­ SWC 7758, Drainage Repairs and Improvements at Various Locations $ 1,066,490.00 $232,889.09 Allied Contractors, 0 98% Inc. 7. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $500,000.00 9958-906994-9526 9958-906101-9520-2 MVR Constr. Res. Extra Work Powder Mill Run Stream Restoration This transfer will provide funds to cover costs associated with Change Order No. 7, under S.W.C. 7758, Drainage Repairs and Improvements at Various Locations. 8. EWO #018, $1,403,360.16 ­ W.C. 1193, Repaving Utility Cuts at Various Locations $ 2,793,512.50 $1,895,843.19 Monumental Paving 0 78.22% & Excavating Inc. 9. EWO #096, $166,466.82 ­ S.C. 791, Eastern Avenue Pumping Station Improvements $22,677,334.00 $1,128,292.73 Whiting-Turner 0 99% Contracting Co., Inc. 14 AGENDA BOARD OF ESTIMATES 8/18/10 Office of the Mayor ­ Employment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an employment agreement with Dr. Oxiris Barbot. The period of the agreement is effective upon Board approval through the end of the current Mayor's term. AMOUNT OF MONEY AND SOURCE: $170,000.00 ­ 1001-000000-3001-262200-601001 (annually) BACKGROUND/EXPLANATION: The City desires to employ Dr. Barbot as the Baltimore City Health Commissioner through the conclusion of the term of the current Mayor. If the Mayor is elected to a new term and chooses to reappoint Dr. Barbot as Health Commissioner, then she will be entitled to a continuation of the benefits provided in this contract unless a modification of this contract is executed. Baltimore City has been without a Health Commissioner since 2009 when Dr. Joshua Sharfstein resigned to pursue a top leadership position in the U.S. Food and Drug Administration. Dr. Barbot is an award-winning public health practitioner and pediatrician who oversaw the implementation of health policy in the largest school system in the United States. Dr. Barbot has been the Medical Director for the Office of School Health at the New York City (NYC) Department of Health and Mental Hygiene and Department of Education since 2003. Before working in New York, Dr. Barbot was the Chief of Pediatrics and Community Medicine at Unity Health Care, Inc. in Washington, D.C. Dr. Barbot has published several articles in major academic journals within the health field, including the Journal of the American Medical Association in 2002 and the Journal of School Health in 2006. In 2004, Dr. Barbot received the "Excellence in Technology Award" from the NYC Department of Information Technology and Telecommunications and in 2010, Dr. Barbot received the Hispanic Health Leadership Award from the National Hispanic Medical Association. She also has a ten-year history of providing medical presentations on topics including, H1N1 Response, School Health, and Health Coverage for Hispanic Americans. 15 AGENDA BOARD OF ESTIMATES 8/18/10 Office of the Mayor ­ cont'd Dr. Barbot's duties will include, but not be limited to, causing all laws for the preservation of the health of the inhabitants of Baltimore City to be faithfully executed, exercising those other powers and performing those other duties as are prescribed by law, establishing and implementing policy for the treatment and prevention of physical and mental illnesses and for the education of the public with respect to environmental, physical and mental health, and having general care of, and responsibility for, the study and prevention of disease, epidemics, and nuisances affecting public health. APPROVED FOR FUNDS BY FINANCE (The employment agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 8/18/10 Office of the Mayor ­ Employment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an employment agreement with James S. Clack, Fire Chief. The period of the agreement is effective upon Board approval and will continue for an initial period through the end of the current Mayor's term. AMOUNT OF MONEY AND SOURCE: $158,100.00 - 1001-000000-2101-225900-601001 (annually) The compensation for the Fire Chief is in accordance with the City of Baltimore's approved budget for fiscal year 2011. Compensation for this position will be set in subsequent fiscal year's budgets thereafter, to include any negotiated percentage increases as set forth and agreed upon for the employees of the Local 964, International Association of Firefighters. BACKGROUND/EXPLANATION: The City desires to continue to employ Mr. Clack as the Fire Chief of Baltimore City through the term of the current Mayor in accordance with the Baltimore City Charter. If the Mayor is elected to a new term and chooses to reappoint Mr. Clack as Fire Chief, then he will be entitled to a continuation of the benefits provided in this contract unless a modification of this contract is executed. Mr. Clack has been charged with the effective and impartial enforcement of all applicable laws and regulations of the City and of the State of Maryland for the protection of all citizens who live or work in the City or who visit the City. Mr. Clack represents, and oversees the effective operation of the Fire Department, including planning, organizing, directing, staffing and coordinating all fire and emergency medical services (EMS) operations. Since his appointment in May 2008, Mr. Clack has been effectively carrying out the duties of Fire Chief for the City. Under his leadership, the Fire Department now has two Medic Assist Cars, has implemented the Operation Care program, and is moving the Department to a new Computer Aided Dispatch (CAD) 17 AGENDA BOARD OF ESTIMATES 8/18/10 Office of the Mayor ­ cont'd System. Additionally, there was a record 44% reduction in fire related deaths and a 50% savings in overtime costs in FY09. In June 2010, the International Association of Fire Chiefs (IAFC) submitted Mr. Clack's name as of one of seven nominations to President Obama for the position of U.S. Fire Administrator. This nomination is yet another testament to Mr. Clack's experience and leadership in the field of emergency and fire response. APPROVED FOR FUNDS BY FINANCE (The employment agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. LAWMEN SUPPLY COMPANY, INC. $16,893.40 Low Bid Solicitation No. B50001576 ­ 12GA Training Slugs ­ Police De- partment ­ Req. No. R553504 2. PC MALL GOV, INC. $ 9,960.00 Low Bid Solicitation No. B50001578 ­ Kodak Imagelink Cartridges - Po- lice Department ­ Req. No. R553453 The period of the award is August 18, 2010 to August 17, 2011. 3. GIESERLAB, INC. $11,163.00 Sole Source Solicitation No. 08000 ­ Filters for Gieserlab Evidence Drying Cabinets ­ Police Department ­ Req. No. R555057 The vendor is the manufacturer's sole provider of these fil- ters for equipment currently in use. 4. DISYS SOLUTIONS, INC. $11,832.70 Low Bid Solicitation No. 07000 ­ Scanners and Maintenance ­ Employees' Retirement System ­ Req. No. R550352 5. STORAGELOGIC, INC. $ 5,643.00 Sole Source Solicitation No. 08000 ­ Preventive Maintenance Plan ­ Police Department ­ Req. No. R554056 The vendor is the sole provider of inspection, maintenance, cleaning, and support for this system. The period of the award is January 1, 2011 through December 31, 2011. 6. SOFTWARE TECHNOLOGIES, INC. $21,250.00 Sole Source Solicitation No. 08000 ­ Software License and Support ­ Police Department ­ Req. No. R554049 The vendor is the manufacturer and sole provider of support for this system. The period of the award is September 1, 2010 through August 31, 2011. 19 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. LEXISNEXIS RISK SOLUTIONS, INC.$ 5,220.00 Selected Source Solicitation No. 06000 ­ On-Line Search Services ­ Finance De- partment ­ Req. No. R555059 LexisNexis on-line search services has been used for several years by various City agencies for ease of processing, and standardization of data among City agencies. It has been de- termined that the price is fair and reasonable. The period of the award is September 1, 2010 through August 31, 2011. 8. BIOPOOL DBA TRINITY BIOTECH DISTRIBUTION $ 5,956.68 Low Bid Solicitation No. B50001527 ­ HIV Tests ­ Health Department ­ Req. No. R549167 9. CUMMINS POWER SYSTEMS, INC. $24,000.00 Only Bid Solicitation No. B50001550 ­ OEM Parts and Service for Onan and Cummins Generators ­ Department of Public Works ­ Req. No. R549971 The price is considered fair and reasonable. The period of the award is August 24, 2010 through August 23, 2013 with two 1- year renewal options. 10. FIRING LINE, INC. $18,430.00 Low Bid Solicitation No. B50001584 ­ Batons and Baton Holders ­ Police Department ­ Req. No. R553973 11. USA BLUEBOOK $ 6,645.00 Only Bid Solicitation No. 07000 ­ Dechlorination Tablets ­ Department of Public Works ­ Req. No. R553980 The price is considered fair and reasonable. 12. INDIAN SPRINGS MFG. CO., INC. $17,629.10 Low Bid Solicitation No. 07000 ­ Chlorine Emergency Kits ­ Department of Public Works ­ Req. No. R554227 20 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. ROCHESTER SOFTWARE ASSOCIATES, INC. $ 6,900.00 Sole Source Solicitation No. 08000 ­ Annual Software Maintenance ­ Mayor's Office of Information Technology ­ Req. No. R552093 The vendor is the sole provider of the required software main- tenance. The period of the award is August 18, 2010 through August 17, 2011. 14. MCKESSON MEDICAL AND SURGICAL CO. $10,330.00 Low Bid Solicitation No. 07000 ­ Bicillin Medication ­ Health Depart- ment ­ Req. No. R553833 The period of the award is August 18, 2010 through August 17, 2011, with two 1-year renewals. 15. MCKESSON MEDICAL AND SURGICAL CO. $13,212.38 Selected Source Solicitation No. 07000 ­ Vaccines ­ Health Department ­ Req. No. R554308 The vendor carries the full line of products needed and can deliver on short notice. Two other vendors supply these prod- ucts, but are unable to meet the City's urgent delivery re- quirements. The period of the award is August 18, 2010 through August 17, 2011, with two 1-year renewals. 16. PRISM INSULATION, LLC Rescind Award PRISM INNOVATIONS $ 8,550.00 Make Award Solicitation No. B50001551 ­ Rescind Maintenance Con- tract/Server ­ Department of Public Works ­ Req. No. R551029 On July 21, 2010, due to an administrative error an award was recommended to Prism Insulation, LLC; the award should be to Prism Innovations. 21 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. R&S NORTHEAST $ 50,000.00 Selected Source Solicitation No. 06000 ­ Contraceptives ­ Health Department ­ Req. No. R552762 Under the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA), the Health De- partment is an entity that receives the lowest price available under the 340B Drug Pricing Program for the purchase of con- traceptives from this vendor. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 18. HD SUPPLY WATERWORKS, LTD $100,000.00 Renewal Solicitation No. B50000573 ­ Water Meter Expansion Connectors ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. Nos. Various On September 3, 2008, the Board approved the initial award in the amount of $500,000.00. The award contained two 1-year re- newal options at the sole discretion of the City. This re- newal in the amount of $100,000.00 is for the period September 3, 2010 through September 2, 2011. MWBOO GRANTED A WAIVER. 22 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 19. BADGER METER, INC. $500,000.00 Renewal Solicitation No. B50000337 ­ Magnetic Water Meters ­ Depart- ment of Public Works, Bureau of Water and Wastewater ­ Req. Nos. Various On September 10, 2008, the Board approved the initial award in the amount of $417,813.25. The award contained two 1-year re- newal options at the sole discretion of the City. This second renewal in the amount of $500,000.00 is for the period Septem- ber 15, 2010 through September 14, 2011. MWBOO GRANTED A WAIVER. 20. ATLANTIC TACTICAL INC. $100,000.00 Increase Solicitation No. B50000729 ­ Police Duty Belts and Accessories ­ Police Department ­ P.O. No. P505340 On January 21, 2009, the Board approved the initial award in the amount of $117,951.00. The award contained renewal op- tions at the sole discretion of the City. This increase in the amount of $100,000.00 will make the award amount $335,902.00. The contract will expire on December 31, 2010 with three 1- year renewal options. MWBOO GRANTED A WAIVER. 21. LIBERTY DISCOUNT LAWN EQUIPMENT $ 0.00 Renewal Solicitation No. B50000663 ­ Sthil Landscaping Equipment and Replacement Parts ­ Department of Transportation ­ Req. Nos. Various On October 1, 2008, the Board approved the initial award in the amount of $50,000.000. The award contained four 1-year renewal options at the sole discretion of the City. This is the second renewal for the period September 29, 2010 through September 28, 2011, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 23 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 22. BENTLEY SYSTEMS INC. $ 57,434.26 Sole Source Solicitation No. 080000 ­ Bentley WaterCAD Perpetual Licenses ­ Agencies ­ Various ­ Req. No. R550563 The vendor is the sole provider of the required software li- censes and support and has agreed to bill the City based on the GSA schedule contract for IT products. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 23. ENVISTA $ 56,000.00 Sole Source Solicitation No. 08000 ­ Construction Contract Planning and Coordination Services Software ­ Agencies ­ Various ­ Req. Nos. Various This web-based software is needed to monitor related activi- ties by the City's various agencies to enhance coordination among work projects and prevent duplicate or counter- productive efforts. The vendor is the sole provider of this proprietary software package that has capabilities that uni- quely meet the needs of the agency. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 24 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 24. DATA UNLIMITED INTERNATIONAL INC. $382,747.98 Sole Source Solicitation No. 08000 ­ Annual System Support ­ Police De- partment ­ Req. No. R554057 The vendor is the manufacturer and sole distributor of the La- boratory Information Management System currently being used by the Police Department, which requires uniformity of this serv- ice in the Crime Lab. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. 25. ASG SECURITY $ 44,230.00 Selected Source Solicitation No. 06000 ­ Video Link Upgrades ­ Police Depart- ment ­ Req. No. R551332 The requested upgrades are for a system installed by ASG Secu- rity, who can ensure compatibility of equipment and continuity of service to systems currently being used by the Police De- partment. The agency desires to maintain uniformity and the prices offered are considered fair and reasonable. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the pro- curement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 25 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 26. SHANNON-BAUM SIGNS, INC. $ 0.00 Renewal Solicitation No. B50000543 ­ "U" Channel Sign Posts ­ Agencies ­ Various ­ Req. Nos. Various On September 3, 2008, the Board approved the initial award in the amount of $102,180.00. The award contained one 2-year re- newal option at the sole discretion of the City. On November 18, 2009, the Board approved an increase in the amount of $64,990.00. The period of the renewal is September 3, 2010 through September 2, 2012. MWBOO GRANTED A WAIVER. 27. PVS CHEMICAL SOLUTIONS, INC. $100,000.00 Renewal Solicitation No. B50000624 ­ Liquid Sodium Bisulfite ­ Depart- ment of Public Works, Bureau of Water and Wastewater ­ Req. Nos. Various On September 3, 2008, the Board approved the initial award in the amount of $297,000.00. The award contained three 1-year renewal options at the sole discretion of the City. This is the second 1-year renewal in the amount of $100,000.00 for the period September 3, 2010 through September 2, 2011, with one 1-year renewal remaining. 26 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 28. JAN FERGUSON, INC. $150,000.00 Increase Solicitation No. B50001013 ­ Landscaping, Exterior & Interior Plants Maintenance Service ­ Convention Center ­ Req. Nos. Various On May 13, 2009, the Board approved the initial award in the amount of $33,257.60. Due to an increase in demand for this service, including expanding service to more areas of the Con- vention Center, an increase in the amount of $150,000.00 is necessary, making the award amount $183,257.60. MBE: Missouri Landscaping 10% WBE: K & M Professional Services, LLC 5% MWBOO FOUND VENDOR IN COMPLIANCE. 29. GOOD SHEPHERD SEPTIC SERVICES, INC. $ 50,000.00 Renewal Solicitation No. B50001177 ­ Sewage Pumping & Disposal Serv- ices ­ Agencies ­ Various ­ Req. Nos. Various On September 16, 2009, the Board approved the initial award in the amount $45,000.00. The award contained four 1-year re- newal options at the sole discretion of the City. This re- newal in the amount of $50,000.00 is for the period September 30, 2010 through September 29, 2011. MWBOO GRANTED A WAIVER. 27 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 30. KEY RISK MANAGEMENT SERVICES, LLC $3,304,596.00 Renewal Solicitation No. BP 08011 ­ Workers Compensation Claims Ad- ministration ­ Department of Finance ­ Req. No. R550860 On September 26, 2007, the Board approved the initial award in the amount of $10,158,800.00. The award contained two 1-year renewals at the sole discretion of the City. On February 4, 2010, the City Purchasing Agent approved an increase in the amount of $49,000.00. This renewal in the amount of $3,304,596.00 is for the period October 1, 2010 through Sep- tember 30, 2011. MBE: SPRC, LLC 13% Sutherland Data Products, LTD 4% Security One Group, Inc. 1% 18% WBE: Mary Kraft & Assoc. Inc. 4% Expert Medical Opinions 4% All Pro Placement Services, Inc. 3% 11% MWBOO FOUND VENDOR IN COMPLIANCE. 31. WALTERS RELOCATIONS, INC. $ 25,000.00 Renewal Solicitation No. B50001094 ­ Moving Services for Lead Abate- ment Program ­ Department of Health ­ P.O. No. P509951 On August 12, 2009, the Board approved the initial award in the amount of $133,929.00. The award contained an option to renew at the sole discretion of the City. This renewal in the amount of $25,000.00 is for the period August 12, 2010 through August 11, 2011, with two 1-year renewals remaining. MBE: J & J Moving & Hauling 10% MWBOO FOUND VENDOR IN COMPLIANCE. 28 AGENDA BOARD OF ESTIMATES 8/18/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Department of General Services 32. ALL ABOUT DOORS, INC. $11,600.00 Low Bid IC 527 ­ Installation of New Overhead Doors Project at Fall- sway Garage and Car Wash 33. ALL ABOUT DOORS, INC. $19,900.00 Low Bid IC 530 ­ Installation of New Overhead Doors Project at Fleet, Northeast Substation 34. WORCESTER EISENBRANDT, INC. $ 9,520.00 Low Bid IC 534 ­ Gutter, Masonry and Roof Repairs of Snow Damaged Can- ton Library 29 AGENDA BOARD OF ESTIMATES 8/18/10 Mayor's Office of Employment ­ Intergovernmental Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an intergovernmental grant agreement with the Maryland State Department of Human Resources, Baltimore City Department of Social Services. The period of the agreement is June 21, 2010 through August 31, 2010. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ 4000-809611-6397-490803-601002 BACKGROUND/EXPLANATION: For more than 30 years, Baltimore City has provided summer work opportunities for local teens through its Youth Works Summer Jobs Program. Baltimore City continues to recognize the critical importance of summer youth employment and is determined to create solid work and educational experiences for youth for the summer of 2010. The Baltimore City Department of Social Services will fund activities for approximately 754 eligible youth in a six-week summer work experience. The agreement is late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The intergovernmental agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 8/18/10 Mayor's Office of Employment ­ Intergovernmental Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an intergovernmental agreement with the Maryland State Department of Public Safety and Correctional Services, Division of Parole and Probation. The period of the agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ 4000-804811-6396-454501-603040 BACKGROUND/EXPLANATION: MOED has received a grant from the Maryland State Department of Public Safety and Correctional Services, Division of Parole and Probation. MOED will provide ex-offenders with various services through an innovative pilot program that provides comprehensive support services essential to ex-offenders at the City's Northwest ReEntry Center. The grant agreement is late because more time was required than anticipated in reaching a comprehensive understanding between both parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The intergovernmental agreement has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 8/18/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 33 - 34 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 32 AGENDA BOARD OF ESTIMATES 8/18/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 10,000.00 9938-905767-9475 9938-908767-9474 State Reserve - Baltimore Active ­ Baltimore Playlot Program Playlot Program FY 09 FY 09 This transfer will provide funds to cover the costs associated with the storm management and sediment and erosion control review fees and advertising costs for Baltimore Playlot Program FY09. 2. $ 23,000.00 9938-902651-9475 9938-901651-9474 MVR Reserve ­ Druid Active ­ Druid Hill Park Hill Park Pedestrian Pedestrian Entrance Entrance This transfer will provide funds to cover the costs associated with Change Order No. 1 for Druid Hill Park Entrance Improvements, Contract No. 09011. 3. $ 46,000.00 9938-913001-9475 9938-905805-9474 State Reserve ­ Active ­ Park Unallotted Heights Jack Paulsen Park Renov. This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1064, Task #29 to Greenman-Pedersen, Inc. 33 AGENDA BOARD OF ESTIMATES 8/18/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. a. $250,000.00 9910-910630-9588 9910-902985-9587 28th CDB The Calverton Housing Reserve Account b. $250,000.00 9910-912008-9609 9910-910830-9610 Federal Home Housing Reserve The Calverton FY 2008 Account This transfer will provide HOME funds to Calverton Limited Partnership to restructure an existing in-place debt. The transfer also reverses a previous transfer for The Calverton that used Community Development Bonds for funding instead of HOME funding. Department of Transportation 5. $158,883.01 9950-901056-9512 9950-907026-9512-3 MVR Traffic Signal Design & Studies Installation of On-Call Signal Fiber and Copper Consultants Communication Syst. This transfer will clear the existing deficit in the account and fund the costs associated with the task # 26 on project 1074 BD#08043 on McCormick, Taylor & Associates for on-site engineering support for the Traffic Division. 6. $ 54,903.88 9950-903661-9509 9950-903101-9508-3 Federal Const. Res. Design & Studies Water Taxi Fairfield Ecological Industrial Park This transfer will fund costs associated with Task # 19 on Project 1074 BD # 08044 to KCI Technologies, Inc. for post award services for the project "Fairfield Ecological Industrial Park." 34 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Recreation and Parks ­ Account Number Change ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the change of an account number for a previously approved grant agreement with the Parks and People Foundation. AMOUNT OF MONEY AND SOURCE: $50,000.00 ­ 5000-577709-5051-385300-607001 (New Account) BACKGROUND/EXPLANATION: On August 13, 2008, the Board approved the original grant agreement for implementation of the Partnership for Parks Program. Funds were approved in account no. 1001-471-009-00-701. The grant was contingent upon the availability of funding for the program. General funds are no longer available. Therefore, Program Open Space funds will be utilized for the final program year in the amount of $50,000.00. APPROVED FOR FUNDS BY FINANCE 35 AGENDA BOARD OF ESTIMATES 8/18/10 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to purchase Safeway Gift Cards. AMOUNT OF MONEY AND SOURCE: $600.00 ­ 6000-621010-3080-294200-604025 (24 Cards @ $25.00 each) BACKGROUND/EXPLANATION: The cards will be distributed as incentives to participants in focus groups on the Partners for a Healthy Baby Curriculum. Safeway was chosen because of its proximity to the clients' neighborhood. The Department adopted a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of the policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal audits of the programs' activity through the internal policy which will be shared with the Department of Audits. This policy has been reviewed by both the Solicitor's Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to Audits approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 36 AGENDA BOARD OF ESTIMATES 8/18/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development - Option 1. Diane M. McNeill 1818 E. Chase L/H $38,667.00 Love Street In the event that the option agreement fail and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation for an amount equal to or lesser than the option amounts. DHCD ­ Condemnations 2. Marcel Umphery 1726 E. Chase F/S $54,000.00 Street A LETTER OF PROTEST HAS BEEN RECEIVED FROM MARCEL UMPHERY. 3. Dominque Howard 924 N. Chester L/H $25,260.00 Per. Rep. of Street Clarence Howard (deceased) 4. Cheryl-Blue Samuel 2212 E. Madison L/H $46,250.00 Per. Rep. of the Street Estate of May Blue (deceased) and Dan Blue (deceased) 5. Stephanie J. Green 2027 E. Eager L/H $15,740.00 Per. Rep. of the Street Josephine H. Jackson Estate Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Project, Phase II. 37 AGENDA BOARD OF ESTIMATES 8/18/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Baltimore Development Corporation (BDC) - Additional Payment of Settlement 6. Carmel Realty 227 W. Lexington F/S $1,235,000.00 Associates St., 117, 119, (previous and 121 N. Howard owner) St. On December 22, 2008 the City filed a condemnation suit to acquire and later obtained title to 227 W. Lexington Street, and 117, 119, and 121 N. Howard Street. On April 9, 2008, the Board previously approved $2,140,000.00 based upon the City's highest appraisal by Calvin Thomas, Lipman Frizzell & Mitchell. The owner later hired Gregory Jones, Colliers Pinkard Appraisals and provided additional documentation, not previously available to the City. Based on the additional information, the previous owner, Carmel Realty Associates, requested $3,100,000.00 for the property value, plus damages of $685,000.00 or a total of $3,785,000.00. The parties agreed to settle the condemnation suit and the counterclaimed damages for $3,375,000.00 or a total of $1,235,000.00 above the original valuation. Funds are available in account no. 9910-905825-9603, 22nd EDF. 38 AGENDA BOARD OF ESTIMATES 8/18/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount BDC - Additional Payment of Settlement 7. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,235,000.00 9910-904115-9600 9910-905825-9603 22nd EDF Constr. Res. West Side Downtown West Side Initiative This transfer will provide an additional payment for settlement funds to Carmel Realty Associates in association with the fee simple interest which was the subject of a condemnation acquisition of the properties located at 227 W. Lexington Street, and 117, 119, and 121 N. Howard Street in accordance with the Market Center Urban Renewal Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 8. Carmel Realty 223 W. Lexington F/S $ 940,000.00 Associates St. (previous owner) On December 22, 2008 the City filed a condemnation suit to acquire and later obtained title to 223 W. Lexington Street. On April 9, 2008, the Board previously approved $1,985,000.00 based upon the City's highest appraisal by Calvin Thomas, Lipman Frizzell & Mitchell. The owner later hired Gregory Jones, Colliers Pinkard Appraisals and provided additional documentation, not previously available to the City. Based on the additional information, the previous owner, Carmel Realty Associates, requested $2,850,000.00 for the property value, plus damages of $680,000.00 or a total of $3,530,000.00. 39 AGENDA BOARD OF ESTIMATES 8/18/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount BDC - Additional Payment of Settlement The parties agreed to settle the condemnation suit and the counterclaimed damages for $2,925,000.00 or a total of $940,000.00 above the original valuation. Funds are available in account no. 9910-905825-9603, 22nd EDF. 9. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $940,000.00 9910-904115-9600 9910-905825-9603 22nd EDF Constr. Res. West Side Downtown West Side Initiative This transfer will provide an additional payment for settlement funds to Carmel Realty Associates in association with the fee simple interest which was the subject of a condemnation acquisition of the property located at 223 W. Lexington Street, in accordance with the Market Center Urban Renewal Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 40 AGENDA BOARD OF ESTIMATES 8/18/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 42 - 46 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 41 AGENDA BOARD OF ESTIMATES 8/18/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation 1. TR 10304, Resur- M. Luis Constr. $2,569,293.77 facing Highways at Co., Inc. Various Locations Northeast, Sector I DBE: P & J Contracting Co., Inc. $145,000.00 8.65% Baldwin Line Construc. 259,176.00 10.09% of MD, Inc. Fallsway Construction 185,000.00 7.20% AJO Concrete Construction 190,000.00 7.39% Total $779,176.00 33.33% A PROTEST WAS RECEIVED FROM P. FLANIGAN & SONS, INC. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,363,750.27 9950-902133-9507 Federal Constr. Res. ­ Penn St. Plaza 590,937.57 9950-901762-9514 State Constr. Resurf. Highways Loan Sector I $2,954,687.84 $2,569,293.77 ---------------- 9950-903785-9514-6 Struc. & Improv. 256,929.38 ---------------- 9950-903785-9514-5 Inspections 128,464.69 ---------------- 9950-903785-9514-2 $2,954,687.84 Contingencies Fed. Resurf. Hwys. - Sector I This transfer will cover the costs associated with the award of Contract No. TR 10304 to M. Luis Construction Company, Inc. 42 AGENDA BOARD OF ESTIMATES 8/18/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Transportation 3. TR 10002, Replacement Allied Contractors, $ 669,432.00 of Bridge BC 6225 on Inc. Loch Raven Drive Over Dulaney Valley Branch MBE: Priority Construction Corp. $130,000.00 19.42% WBE: Guard Rails, Etc., Inc. $ 26,720.00 3.99% McCall Trucking, Inc. 1,464.00 0.22% $ 28,184.00 4.21% MWBOO FINDS VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $527,302.23 9960-902070-9558 Revenue Bonds Constr. Res. Watershed Road & Bridge Repairs 356,347.77 " " " Counties $883,650.00 $ 66,943.00 ------------------ 9960-908628-9557-2 Extra Work 66,943.00 ------------------ 9960-908628-9557-3 Engineering 40,166.00 ------------------ 9960-908628-9557-5 Inspection 669,432.00 ------------------ 9960-908628-9557-6 Construction 40,166.00 ------------------ 9960-908628-9557-2 $883,650.00 Engineering The funds are required to cover the cost of the construction for TR 10002, Replacement of Bridge on Loch Raven Drive over Dulaney Valley Branch. 43 AGENDA BOARD OF ESTIMATES 8/18/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 5. B50001457, Dodge Baltimore $ 77,703.00 Sprinter Van Freightliner MWBOO GRANTED A WAIVER. 6. B50001562, Trailer Correlli $ 28,920.00 Mounted Trash Pump Incorporated MWBOO GRANTED A WAIVER. 7. B50001474, Miscellaneous $ 900,000.00 Electrical Work Horton Mechanical 700,000.00 Contractors First Call Calmi Electric 200,000.00 Company Second Call MWBOO SET MBE GOALS AT 23% AND WBE GOALS AT 10%. Horton Mechanical Contractors MBE: A/C Power, Inc. 13% Brown-Tisdale, Inc. 10% WBE: Herbert Electric 10% MWBOO FOUND HORTON MECHANICAL CONTRACTORS IN COMPLIANCE. Calmi Electric Company If the Board agrees, Calmi has agreed to remedy the errors in their submission and come into compliance within 10 days of this award. MWBOO FOUND CALMI ELECTRIC COMPANY IN NON-COMPLIANCE. 44 AGENDA BOARD OF ESTIMATES 8/18/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 8. B50001524, OEM Parts Waste Equipment $ 225,000.00 & Service for Fuso Sales & Service, Mitsubishi Trucks LLC MWBOO GRANTED A WAIVER. 9. B50001477, Ammunition $ 350,000.00 Atlantic Tactical Inc. 200,000.00 Items 1-5 Firing Line, Inc. 150,000.00 Items 6 & 7, 17 & 18 MWBOO GRANTED A WAIVER. 10. (a) B50001559, Technical REJECTION ­ On July 28, Services Contract for 2010 the only bid received was two Plants at Patapsco received and opened and found Wastewater Treatment non-responsive. The specifications Plant will be reviewed, revised, and re-bid at a later date. EXTENSION - The Board is requested to extend the current contract from November 1, 2010 through January 31, 2011, with the below listed vendor. (b) BP 05091, Technical Mixing & Mass Transfer $100,000.00 Services for two Oxygen Technologies, LLC Plants at Patapsco Wastewater Treatment Plant MWBOO GRANTED A WAIVER. 11. B50001384, REJECTION ­ On June 23, 2010, Telecommunication three bids were received. All Improvement & Procure- three bids were determined by the ment Project. Law Department to be materially non- responsive. The specifications will be reviewed, revised, and re-bid at a later date. 45 AGENDA BOARD OF ESTIMATES 8/18/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 12. B50001443, Manage and REJECTION ­ On May 26, 2010, Operate a Baltimore over 200 vendors were solicited Recreation Center nationwide via internet posting. However, only two bids were received. It is recommended that all bids be rejected because none achieved the required technical score. The specifications will be reviewed, revised, and may be re- bid at a later date. A PROTEST WAS RECEIVED FROM B-MOOR YOUTH SERVICES, INC. 46 AGENDA BOARD OF ESTIMATES 8/18/10 Bureau of Water & ­ Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of an agreement with KCI Technologies, Inc. for Project 1116K ­ Wastewater Engineering Services for the Design of Improvements to the Jones Falls Sewershed Collection System. The period of the agreement is effective upon Board approval for five years; or until the upset limit is reached whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,181,569.95 ­ Wastewater Revenue Bonds 317,884.30 ­ Baltimore County $1,499,454.25 ­ 9956-903645-9551-900020-703032 BACKGROUND/EXPLANATION: This agreement provides for the engineering services for the design of recommended improvements in the Jones Falls Sewershed Collection System. KCI Technologies, Inc. will provide engineering services necessary to further evaluate, prepare design memorandum, develop contract documents, and provide post award services for rehabilitating approximately 104,300 linear feet of CIPP Lining, 18,900 linear feet of CIPP lining point repairs, 175 point repairs by other means, rehabilitating 335 manholes and upsizing 2,000 linear feet of 8 inch to 12 inch sewer in the Western Run Sub Basin and adjacent areas east of I- 83 of the Jones Falls Sewershed. The consultant will also provide certain engineering services such as pre-construction meetings, review and tracking of shop drawings, review submittals, technical consultation, coordination, RFIs, change order reviews, conditional and final acceptance reviews, as-built, and record drawing reviews. These improvements were identified in the Jones Falls Collection System Evaluation and Sewershed Plan under the Consent Decree. The consultant was approved by the Architectural and Engineering Awards Commission. 47 AGENDA BOARD OF ESTIMATES 8/18/10 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MBE: Savin Engineers, P.C. $344,301.27 23.00% Findling, Inc. 60,120.00 4.00% TOTAL $404,421.27 27.00% WBE: Phoenix Engineering, Inc. $134,946.11 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,300,200.00 9956-906626-9549 W. Water Rev. Rehab. Program Bonds Jones Falls $ 349,800.00 9956-906626-9549 County Approp. Rehab. Program Bonds Jones Falls $1,650,000.00 $1,499,454.25 ---------------- 9956-903645-9551-3 Design 150,545.75 ---------------- 9956-903645-9551-9 $1,650,000.00 Administrative This transfer will provide funds for Project 1116K Wastewater Engineering Service for the Improvements to the Jones Falls Sewershed Collection System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 48 AGENDA BOARD OF ESTIMATES 8/18/10 Bureau of Water & ­ Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of an agreement with Hazen & Sawyer, P.C. for Project 1116HS ­ Wasterwater Engineering Service for Improvements to the Jones Falls Sewershed Collection System. The period of the agreement is effective upon Board approval for five years; or the upset limit is reached whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ 9956-907643-9551-900020-703032 BACKGROUND/EXPLANATION: This agreement provides for the design of recommended improvements in the Jones Falls Sewershed Collection System. Hazen & Sawyer, P.C. will provide engineering services necessary to further evaluate, prepare design memorandum, develop contract documents, and provide bid phase and construction phase services for rehabilitating approximately 136,815 linear feet of CIPP Lining, 13,983 linear feet of point repairs and CIPP lining, 57,428 Linear Feet of cleaning and approximately 213 manholes to be rehabilitated or replaced in the Greenmount Hampden Avenue sub-drainage areas. These improvements were identified in the Jones Falls Collection System Evaluation and Sewershed Plan under the Consent Decree. The consultant will also provide certain engineering services such as pre-construction meetings, review and tracking of shop drawings, review submittals, technical consultation, coordination, RFIs, change order reviews, conditional and final acceptance reviews, as-built, and record drawing reviews. The consultant was approved by the Architectural and Engineering Awards Commission. 49 AGENDA BOARD OF ESTIMATES 8/18/10 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MBE: Riviera Enterprises, Inc. $106,978.00 7.13% Savin Engineers, P.C. 108,011.00 7.40% C.C. Johnson and Malhotra, 110,061.00 7.34% P.C. PEER Consultants, P.C. 79,948.00 5.33% TOTAL $404,998.00 27.20% WBE: C.L. Warfield & Associates $ 63,995.00 4.27% Sahara Communications 15,977.00 1.07% The Robert B. Balter Company 55,014.00 3.67% TOTAL $134,986.00 9.01% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,650,000.00 9956-906626-9549 W. Water Rev. Constr. Res. Bonds Rehab Program Jones Falls $1,500,000.00 ---------------- 9956-907643-9551-3 Design 150,000.00 ---------------- 9956-907643-9551-9 $1,650,000.00 Administrative This transfer will provide funds for Project 1116HS, Design of Improvements to the Jones Falls Sewershed Collection System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 50 AGENDA BOARD OF ESTIMATES 8/18/10 Bureau of Solid Waste ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of amendment No. 2 to agreement with KCI Technologies, Inc. for Project No. 1054 ­ Millennium Landfill Site Management Services. AMOUNT OF MONEY AND SOURCE: $148,452.85 ­ 9948-902047-9517-900020-703031 BACKGROUND/EXPLANATION: On September 3, 2008 the Board approved the original agreement in the amount of $2,807,677.96 for a period of two years. This amendment no. 2 will allow the consultant to provide additional engineering services to conform with State environmental regulations on the recently constructed landfill gas collection at Quarantine Road Landfill. This increase will make the contract amount $3,287,903.26. All other terms and conditions of the original agreement remain unchanged and in full force and effect. MBE/WBE PARTICIPATION: MBE: Leo Matanguihan, Architect $ 10,000.00 0.35% KCE Engineering, Inc. 195,084.56 6.95% Findings, Inc. 735,490.00 26.20% $940,574.56 33.50% WBE: Constellation Design $181,608.99 6.47% Group, Inc. Eileen Rehrmann and 21,578.42 0.77% Associates, Inc. $203,187.41 7.24% APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY (The agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 8/18/10 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Berkel & Company Contractors, Inc. $521,082,000.00 Colt Insulation, Inc. $ 5,175,000.00 Clyde McHenry, Inc. $ 8,000,000.00 Delaware Elevator, Inc. $ 8,000,000.00 Dixie Construction Company, Inc. $ 8,000,000.00 Geo Constructors, Inc. $ 8,000,000.00 Hempt Bros., Inc. $ 39,807,000.00 His Way Electric, LLC $ 243,000.00 JLG Architectural Products, LLC $ 8,000,000.00 K&K Adams, Inc. $ 5,418,000.00 L.H. Cranston & Sons, Inc. $ 29,385,000.00 Landmark Service Company, LLC $ 19,044,000.00 RWC Contracting Corporation $ 8,000,000.00 Spears Mechanical Contractors, Inc. $ 7,686,000.00 Spear Windows & Glass, Inc. $ 8,000,000.00 Stella May Contracting, Inc. $ 8,000,000.00 Surface America, Inc. $ 43,965,000.00 Team Service Corporation of NY. $ 2,322,000.00 Tecta America Magco, Inc. $488,250,000.00 Turner Roofing, Inc. $ 6,453,000.00 Tutor Perini Corporation $2,919,690,000.00 52 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Seawall Union Avenue, LLC. (developer). AMOUNT OF MONEY AND SOURCE: $15,981.00 ­ 6000-617411-2303-248700-600000 BACKGROUND/EXPLANATION: The developer proposes to perform the scope of work for Seawall Union Avenue, LLC, which will include the redevelopment of a vacant building into 54 residential dwelling units, 30,000 square feet of office space, and 6,000 square feet of retail/restaurant, located at 1500 Union Avenue. Under the terms of this agreement, Seawall Union Avenue, LLC will make a one-time contribution of $15,981.00 to fund transportation improvements at the intersection of 41st Street and Falls Road. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Transportation ­ Pier Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a pier lease agreement with Baltimore Harborview Marine Center, LLC., lessor. The period of the agreement is effective upon Board approval for seven years, with an automatic right to renew for three additional 5-year terms and one final three-year term. AMOUNT OF MONEY AND SOURCE: $190,000.00 ­ 9950-904663-9508-900010-706065 BACKGROUND/EXPLANATION: Under a $1,590,000.00 American Recovery and Reinvestment Act grant received from the Federal Highway Administration's Ferry Boat Discretionary Program, the Department of Transportation is expanding the Charm City Circulator's Harbor Connector service from Fell's Point to South Baltimore at the Baltimore Harborview Marine Center. This 25-year lease agreement provides for exclusive use of a 159' marina slip located at the foot of, and out the south side of Pierside Drive, on the waters of the Northwest Branch of the Patapsco River in Baltimore's Inner Harbor. In order to comply with federal spend-down requirements of the American Recovery and Reinvestment Act, the entire lease payment is to be made upfront. However, Baltimore Harborview Marine Center, LLC has provided appropriate successorship rights to the City in the lease. The City will enjoy, with other users, access to the Pier for the use as a water taxi operation to embark and disembark passengers. The City will use the grant funds to construct ADA access and passenger waiting area improvements at the Pier, under a separate, competitively bid contract. The City will pay for any utilities required, however, the Department does not expect that any utilities will be necessary. APPROVED FOR FUNDS BY FINANCE (The pier lease agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Transportation ­ On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with Whitman, Requardt & Associates, LLP for Project No. 1119, On-Call Construction Management Services Conduit Division. The period of the agreement is effective upon Board approval for two years, with the option to extend the agreement for one year, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $750,000.00 ­ Upset Limit BACKGROUND/EXPLANATION: The Department negotiated and procured the consultant agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission and now wishes to utilize the services of Whitman, Requardt & Associates, LLP. The cost of services rendered will be on actual payroll rates not including overhead and burden times a set multiplier. The consultant will assist the Conduit Division in managing various capital program projects. The consultant will also provide technical and administrative assistance in all aspects of construction project management and various engineering and support functions for the proposed maintenance and improvements to the City conduit system. 55 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Transportation ­ cont'd MBE/WBE PARTICIPATION: MBE: Sabra Wang & Associates, Inc. $202,500.00 27% WBE: Phoenix Engineering, Inc. $ 67,500.00 9% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASKS ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Transportation ­ On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with STV, Inc. for Project No. 1113, On-Call Consultant Services for Federal Aid Resurfacing and Reconstruction Projects. The period of the agreement is effective upon Board approval for three years, with the option to extend the agreement for one year, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $3,000,000.00 ­ Upset Limit BACKGROUND/EXPLANATION: The Department negotiated and procured the consultant agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission and now wishes to utilize the services of STV, Inc. The cost of services rendered will be on actual payroll rates not including overhead and burden times a set multiplier. The consultant will perform engineering design services for roadway, reconstruction, alignment, resurfacing design, and associated support services for Baltimore City Federal-Aid Projects. THE DBE GOAL REQUIREMENT IS 25%. DBE: Phoenix Engineering $345,000.00 RJM Engineering 345,000.00 Floura Teeter Landscape 60,000.00 Architects, Inc. Total DBE $750,000.00 AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASKS ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 8/18/10 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 315 N. Charles W & K Charles Mansard cornice Street Street, LLC w/four recessed lights 22' x 1½', one flat sign 7' x 1' Annual Charge: $299.20 2. 880 Park Ave. The Cathedral Retain flat sign Foundation, Inc. 19' x 1', four gooseneck lamps Annual Charge: $351.60 3. 5500 York Rd. Roman Catholic Six 5" conduits Archbishop of @ 2' Baltimore Flat Charge: $42.00 4. 630 N. Linwood Dynamic Deliverance Retain handicap Ave. Apostolic Church, ramp 25' x 4' Inc. Flat Charge: $119.51 Since no protests were received, there are no objections to approval. 58 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 43 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on July 14, 21, and 28, 2010. 59 AGENDA BOARD OF ESTIMATES 8/18/10 Police Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the State of Maryland, Governor's Office of Crime Control and Prevention. The period of the grant award agreement is July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $829,638.00 ­ 5000-516511-2252-690700-600000 BACKGROUND/EXPLANATION: The Collaborative Supervision and Focused Enforcement ­ Violence Prevention Initiative (CSAFE-VPI) focuses on reducing violent and other crime through enhanced supervision of violent and gun offenders and targeted law enforcement in identified high-crime areas within Baltimore City. Under the CSAFE-VPI, the Mayor's Office on Criminal Justice works closely with the Baltimore City Police, the Division of Parole and Probation, Juvenile Services, the State's Attorney's Office, the Department of Housing and Community Development, and community partners to implement a comprehensive strategy for reducing violent and nuisance crime. The CSAFE-VPI will adopt a regional approach to violent crime reduction and focus on the areas within the jurisdictions that are home to the greatest density and numbers of violent offenders. The program supports local coordination, law enforcement/warrant service, VPI supervision, offender reentry, criminal prosecution, crime analysis, nuisance abatement, and community- driven crime prevention. The grant award agreement is late because of delays in the administrative review process and a delay in receiving a budget account number. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 8/18/10 Police Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of various agreements for the Collaborative Supervision and Focused Enforcement-Violence Prevention Initiative (CSAFE-VPI). The CSAFE-VPI focuses on reducing violent and other crimes through enhanced supervision of violent and gun offenders and targeted law enforcement in identified high crime areas within the City. The period of the agreement is July 1, 2010 through June 30, 2011. INTERAGENCY AGREEMENTS 1. DEPARTMENT OF HOUSING AND COMMUNITY $310,930.00 DEVELOPMENT(DHCD) Account: 5000-516511-2252-690708-607001 The DHCD will work with communities in nuisance abatement through the property Based Crime Solutions Program. Particular attention will be paid to properties located in CSAFE-VPI areas. The DHCD will collaborate with the CSAFE- VPI community leaders to prioritize abandoned and substandard properties, including commercial, for code enforcement action, partner with community leaders to identify and prioritize problem drug nuisance houses. Civil code enforcement lawsuits will be brought against the owners of abandoned properties to seek orders forcing owners to bring properties into compliance with applicable codes. 2. THE STATE'S ATTORNEY'S OFFICE (SAO) $ 68,254.00 Account: 5000-516511-2252-690707-607001 The SAO will address nuisance crimes such as prosecution of open containers of alcohol in public, public urination, minor drug offenses, shoplifting and malicious destruction of property that can and do severely impact the quality of life of the communities in which the offenses occur. A CSAFE-VPI prosecutor will be hired to deploy enforcement strategies within CSAFE-VPI areas to address curfew violations, truancy abatement, and drug nuisance abatement by working with City, County, State, and Federal attorneys. 61 AGENDA BOARD OF ESTIMATES 8/18/10 Police Department ­ cont'd AGREEMENTS 3. COLDSTREAM/HOMESTEAD/MONTEBELLO $ 51,520.00 COMMUNITY CORPORATION, INC. (CHMCC) Account: 5000-516511-2252-690705-607001 The CHMCC will focus on reducing violence and other crimes by offering intensive reentry services to adult VPI offenders at the Northeast Police District and at the CHMCC Community Center by hiring a full time Resource Coordinator. The CHMCC will also provide services to juvenile VPI offenders in the CSAFE area, as needed. 4. OLIVER COMMUNITY ASSOCIATION $ 60,990.00 Account: 5000-516511-2252-690706-607001 The Organization will provide assistance to residents with various city support services and link residents to other needed resources. One full-time Reentry Resource Coordinator will be employed to develop and implement a site-based program/curriculum of reentry services for the East-Southeast CSAFE-VPI Area, and the Division of Parole and Probation and Department of Juvenile Services VPI offenders assigned to the CSAFE-VPI area. The agreements are being presented at this time because of a delay in the administrative review process and a delay in receiving the budget account number. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED ITEM EXCEPT NOS. 1 AND 2 AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and Community ­ Grant Agreements Development/Homeless Services The Board is requested to approve and authorize execution of the grant agreements. 1. MERCY MEDICAL CENTER, INC. $ 92,174.00 Account: 5000-523111-8930-333765-603051 The organization will hire the services of a case manager and an eviction counselor to provide counseling and case management services to family units who are homeless or at risk of homelessness. The services to be provided include, but are not limited to the prevention of evictions by providing a range of intervention services, including linkages to crisis services, substance abuse treatment programs, and the mental health system. The period of the agreement is July 1, 2010 through June 30, 2011. The agreement is late because of a delay at the administrative level. 2. THE SALVATION ARMY, A GEORGIA CORPORATION $151,845.00 Account: 4000-496211-3570-591430-603051 The organization will operate a 19 bed transitional housing program to serve six families at the Booth House, located at 1114 North Calvert Street. The program is designed to provide a safe, caring environment where homeless women with their children may learn the life skills needed to become self-sufficient and productive members of society. The period of the agreement is October 1, 2010 through September 30, 2011. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and ­ Expenditure of Funds Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay the Johns Hopkins University for services rendered during the 2009-2010 school year. AMOUNT OF MONEY AND SOURCE: $75,000.00 ­ 4000-486310-6050-452299-603020 BACKGROUND/EXPLANATION: The Johns Hopkins University Center for Social Organization of Schools developed a curriculum to improve language development strategies. These strategies enhance children's vocabulary and pre-literacy skills. The Johns Hopkins University Center for Social Organization of Schools was selected as a sole source vendor and has provided training for 34 teachers. The vendor was selected due to their qualifications and the uniqueness of the program provided. The vendor has been tested for reliability and validity in curriculum development, teacher training and coaching. In order to provide this type of service, the vendor must meet certain criteria such as providing Core of Knowledge credits and MSDE school readiness, required by the Head Start Program, criteria that could not be easily met by other vendors. The Johns Hopkins University Center for Social Organization of Schools has provided this service to the Head Start Program for years. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 64 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Sheraton Baltimore City Center Hotel. The period of the agreement is August 24-25, 2010. AMOUNT OF MONEY AND SOURCE: $17,080.00 ­ Continental Breakfast ($12.20 per person x 700 x 2 days) 12,810.00 ­ Boxed Lunch ­ First Day ($18.30 x 700) 17,080.00 ­ Plated Lunch ­ Second Day (24.40 x 700) 5,000.00 ­ Room Rental $51,970.00 ­ 4000-486311-6051-452210-603020 BACKGROUND/EXPLANATION: The Baltimore City Head Start Program will host a two-day professional development conference for its entire staff of 700 individuals, at the Sheraton Baltimore City Center Hotel. This conference will incorporate the required Head Start training. The goal of the training conference, entitled, "Walking into the Future, Embracing Our History", is to provide staff with high quality professional development opportunities that will help increase their knowledge and awareness of best practices, regulations, and guidelines to strengthen their work. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and adopt a local government resolution. The Greater Baltimore AHC, Inc. is applying to the State of Maryland's New Bond Issue Program and the Maryland Housing Rehabilitation Program. A local government resolution of support is required by the State for all applications to these programs for funding. Organization Amount 1. GREATER BALTIMORE AHC, INC. $6,919,466.00 Low Income Hosing Tax Credits Equity 2,475,383.00 CDA/MHRPs 500,000.00 CDA New Issue Bond Program 3,944,083.00 The Greater Baltimore AHC, Inc. proposes to rehabilitate a rental housing development, the Union Rowe Apartments project, comprised of approximately seventy-two rental units located in the 1500 block of West Fayette Street with all units assisting individuals of low or limited income. 66 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a grant agreement with the Baltimore Curriculum Project, Inc. The period of the agreement is effective upon Board approval for 24 months. AMOUNT OF MONEY AND SOURCE: $100,000.00 ­ 9910-913616-9588-900000-706047 BACKGROUND/EXPLANATION: In 2009, $700,000.00 was allocated by the Mayor's Office to fund capital improvements in charter schools that were housed in public facilities. Funds were awarded through a competitive grant process and were restricted to capital improvements. The Baltimore Curriculum Project, the non-profit operator of Hampstead Hill Academy (HHA), a Baltimore City Public School, will use the grant funds to offset electrical costs associated with the construction of an Early Learning Wing that will be targeted to students in Kindergarten through second grade. The HHA is a neighborhood school that converted to a charter school while continuing to serve the neighborhood that is zoned to it. The HHA played a significant role in encouraging young families to remain in the Canton Community and send their children to public schools. In addition to funds granted by the City, the HHA is receiving $7,500.00 in Community Investment Tax Credits from the State. MBE/WBE PARTICIPATION: The grantee will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing & ­ Expenditures of Funds Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the following expenditures of funds to pay the various organizations. 1. WOLF-TRAP FOUNDATION FOR THE $ 19,600.00 PERFORMING ARTS (WOLF-TRAP) Account: 4000-486310-6050-452299-603020 The expenditure of funds will cover the cost of residency training and support during the period of January 2, 2010 through June 30, 2010. Wolf-Trap provided 16 classroom residencies, three baby arts play community-based residencies, and one professional development workshop. The original requisition was for two semesters; however the purchase order was issued to cover only one semester. A new requisition has to be created for the second semester. 2. NULINX INTERNATIONAL, INC. $ 5,900.00 Account: 4000-486410-6050-452299-603020 The expenditure of funds will cover the cost of the training of the Head Start staff on the use of the Child Outcome Planning and Assessment software package. The training took place April 12, 2010 through April 16, 2010. The software allows the Head Start Central Office to collect data related to the children, their families, and health services needed to prepare the program information report. The software is proprietary and meets the criteria required by the Department of Health and Mental Human Services for use in the Head Start Program. It would be difficult to locate another vendor that could meet the criteria of the Federal government. 68 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd 3. NCS PEARSON, INC. $ 5,241.60 Account: 4000-486310-6050-452299-604002 The expenditure of funds will cover the cost of 35 work sampling assessment kits that are used for training as required by the Maryland Model for School Readiness. This vendor was selected as a sole source provider due to the difficulty in locating another qualified vendor that could meet the criteria required by the Head Start Program. The Work Sampling Assessment System tracks each child's development and learning as required by the Head Start Program Performance Standards. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 69 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and ­ HOME Loan and Assumption of Community Development (DHCD) City Loan ­ Poppleton II ACTION REQUESTED OF B/E: The Board is requested to approve a new HOME Investment Partnership Program (HOME) loan to Poppleton Partners II, L.P. and the assumption of an existing City loan that revises the loan approved on June 30, 2008. The Board is also requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all legal documents to effectuate this transaction subject to review and approval by the Department of Law. The Board is further requested to authorize the Commissioner and the Director of Finance to execute any and all additional legal documents required under the Loan and Guarantee Program of Baltimore City in connection with the assumption each when consistent with these request to the Board and subject to review and approval by the Department of Law. AMOUNT OF MONEY AND SOURCE: Previously Submitted Sources (July 30, 2008) Revised Sources $ 5,693,725.00 Freddie Mac/MMA $ 5,300,000.00 Freddie Mac/ Prudential 5,507,627.00 HUD Mortgage 6,745,368.00 HUD Mortgage 500,000.00 MD DHCD ­ MHRP 1,459,281.00 OAHP Green Retrofit 495,000.00 MD DHCD ­ PRHP 725,000.00 MD DHCD-MHRP 2,000,000.00 HOME 2,950,000.00 HOME* 1,042,000.00 City Loan 1,042,000.00 City Loan Assumption Assumption 6,537,192.00 LIHTC 4,453,815.00 LITHC 1,213,604.00 Equity & 618,481.00 Equity & Deferred Fees Deferred Fees 191,043.00 Reserves 175,129.00 Reserves $23,180,191.00 $23,469,075.00 70 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd Previously Submitted Uses (July 30, 2008) Revised Uses $ 7,034,627.00 Acquisition $ 8,152,228.00 Acquisition 9,146,800.00 Construction/Rehab 8,888,648.00 Constr./Rehab 1,152,102.00 Construction Fees 1,049,236.00 Constr. Fees 1,869,895.00 Financing Fees 1,997,356.00 Fin. Fees 50,525.00 Syndication 514,137.00 Syndication 1,586,000.00 Guarantee/Reserves 1,091,000.00 Guarantee/ Reserves 2,340,242.00 Developer Fees 1,776,470.00 Dev. Fees. $23,180,191.00 $23,469,075.00 Account: 9910-610380-00632 9910-610885-00632 BACKGROUND/EXPLANATION: On July 30, 2008, the Board approved a HOME loan and an Assumption of City loan for 838 W. Fairmount Avenue, detailing certain financing in connection with the acquisition, refinancing, and redevelopment of 115 units in the Poppleton Urban Renewal Area (the "original project"). The original project included the existing 96-unit complex known as the Poppleton Cooperatives and City property adjacent to the site. All units were to be affordable to families with household incomes at or below 60 percent of the area median income (AMI) adjusted for family size. The financing for the original project included tax-exempt bonds, a loan from the Office of Affordable Housing Preservation, two loans from the State of Maryland, Department of Housing and Community Development (MD- DHCD), one from Maryland Housing Rehabilitation Program (MHRP), one from Maryland's Partnership Rental Housing Production Program, and a loan by the City in the principal amount of $2,000,000.00 from its HOME Investment Partnerships Program (HOME) with repayment made from surplus cash flow, and the assumption and subordination of an existing $1,042,000.00 loan (the Existing City Loan) originally made by the City in 1984 (the Assumption). 71 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd Unfortunately, due to severe problems in the low-income housing tax credit and lending markets, the loan closing was not held as anticipated. The developer has restructured the financing and anticipates loan closing no later than September 1, 2010. Funding now includes loans made available from the American Recovery and Reinvestment Act, which must close before the stipulated deadlines. The Board is requested to approve the following revised financing terms and development project changes to those previously presented. The original project has been modified so that 111 units of affordable rental housing will now be constructed instead of 115 units. In addition to the financing changes, the City has been asked to increase the HOME loan from $2,000,000.00 to $2,950,000.00. This increase will allow for the assumption by the borrower of the existing City loan. The Housing Authority of Baltimore (HABC) intends to provide 15 Section 8 Project Based Housing Choice Vouchers for this project; the 96 cooperative units will be covered by a Section 8 Housing Assistance Payment Contract (HAP) from the U.S. Department of Housing and Urban Development, (HUD). Upon completion of the construction, there will be 23 one- bedroom, 53 two-bedroom, 16 three-bedroom, and 19 four-bedroom units. The units will continue to be affordable for 40 years to families with incomes at or below 60 percent AMI. The borrower will provide 18 units for "Non-Elderly Persons with Disabilities" (NED Units) that are "long-term affordable and reserved so that such NED Units meet the requirements of the Bailey Consent Decree. The term "Non-Elderly Person with Disabilities" means a household that meets the following criteria: (i) whose sole member, head of household, or head of household's spouse has a disability and is under age 62; (ii) which is eligible for a one-bedroom public housing unit or for a two-bedroom public housing unit because a second bedroom is needed for disability-related reasons; and (iii) which is on the HABC waiting list for public or Section 8 subsidized housing. The DHCD intends to provide rent subsidy in the form of Project- Based Housing Choice Vouchers for 11 of the NED units. 72 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd The borrower will also provide 12 units of Uniform Federal Assistance Standards (UFAS Units) that meet UFAS/Section 504 standards and 2 percent will be designated for persons with sight and hearing impairments. Six of the UFAS Units will be three-bedroom units that also meet the "long-term affordable" requirement of the Bailey Consent Decree. The DHCD intends to provide rent subsidy in the form of Project-Based Housing Choice Vouchers for four of the UFAS Units. However, the total number of units considered to comply with the Bailey Consent Decree is subject to approval of a HUD waiver permitting NED and UFAS designation for existing units with operating subsidy provided under the HUD HAP contract. CB Richard Ellis prepared an appraisal for the permanent first lender dated June 12, 2010. The future market value, based on the restricted rents that will be required as part of this transaction and at stabilization, will be $6,200,000.00. The appraised value is below the total development cost of the project which is common for transactions involving LIHTC, HUD subsidized rents and preferred governmental financing. The LIHTC provides equity and is not considered as long-term debt to the property. The rents are considered restricted because they are supported with long-term federal subsidy contracts with levels set below the market rate thereby decreasing the property's appraised value. Gap financing, such as the HOME loan and the other governmental sources are in place in order to allow for continuing affordability and the rehabilitation of a troubled project in an area that the market would not approach. The appraised value meets the underwriting standards for the must-pay permanent superior mortgage. The Department is comfortable with recommending the City loans as described under these circumstances. 73 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd Participating Parties: A. Owner/Developer: The Hampstead Development Group, Inc. (Hampstead) will continue to act as developer. To assist with the financing, Hampstead has partnered with the National Housing Trust/Enterprise Preservation Corporation (NHT/Enterprise), a non-profit develop- ment corporation to complete the project. Hampstead and NHT/Enterprise will jointly form the ownership entity Poppleton Partners II, L.P. B. General Contractor/Architect: Hamel Construction will act as general contractor. The Arcadia Group will provide architectural services. C. Participating Lenders: The primary source of funding will be a loan of the proceeds of the sale of tax-exempt bonds (collectively, the Bonds) by the Community Development Administration (CDA), a unit of the Division of Development Finance of MD DHCD as described below. The terms and conditions of these funding sources are based on preliminary loan commitments and negotiations. Due to timing constraints imposed by the bond transaction, the bond pricing will be fixed subsequent to Board approval. For example, the bond loan interest rate may change, which could increase the proposed loan amounts. Also, the potential change and final negotiations may impact the proposed lien positions of the superior lenders during the construction loan term. All terms described herein are based on the best information at this stage in financing negotiations. As such, it is requested the Board grant delegated authority to authorize the Commissioner of the Department of Housing and Community Development to approve any loan amount variations associated with the mortgage financing. 74 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd CDA/Bank of America (BoA)/Federal Home Loan Mortgage Corporation (Freddie Mac) - Construction/Permanent 1st. Lien Position The CDA will loan the proceeds of the Bonds in an amount not to exceed $10,450,000.00 to the Borrower (CDA Loan). A portion of the Loan in an approximate amount of $5,300,000.00 (CDA NIBP Loan) will be credit-enhanced by Freddie Mac, (FM), who in turn will receive a letter of credit from BoA during the construction period. The BoA will also credit-enhance the remaining approximately $5,150,000.00 of the CDA Loan (CDA General Loan) by issuing a direct-pay letter of credit. The interest rate for both the CDA NIBP Loan and the CDA General Loan will be locked upon sale of the Bonds and will not exceed 6.0 percent. The FM Permanent Loan will commence amortization at the final locked interest rate which is not to exceed 6.0 percent on a 32-year schedule no later than 24 months after conversion to the permanent phase. The CDA General Loan is scheduled to be repaid by installments of tax credit equity and will be repaid in full after the completion of construction. Office of Affordable Housing Preservation (OAHP) ­ Permanent 2nd and 3rd Lien Positions The OAHP, which is a department within HUD will make two loans secured by second and third position liens in the combined approximate amount of $6,745,368.00 (collectively, the OAHP Loans). The OAHP Loan will each have a permanent loan term of 33 years that begins after construction completion and an interest rate not to exceed 4.5 percent. The OAHP Loans will be payable from 75 percent surplus cash as defined by the OAHP loan documents. 75 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd HUD Green Retrofit Program ­ Construction/Permanent 4th Lien Position HUD will make from its Green Retrofit Program a loan in the aggregate principal amount not to exceed $1,459,281.00 (the Green Retrofit Loan) to cover construction items that meet Green Building standards. The Green Retrofit Loan is expected to be at one percent interest with a permanent loan term of 35 years following completion of construction with payments from available cash flow. MD DHCD MHRP Program ­ Construction/Permanent 5th Lien Position MD DHCD will make a loan from its MHRP program in an amount up to $725,000.00 (MHRP Loan) to fund permitted development costs. No interest will be charged on the MHRP Loan during the construction period. The MHRP Loan will have a permanent loan term of 40 years following completion of construction during which time interest will be charged at a rate of four percent per annum and payments from available surplus cash will amortize the MHRP Loan on an even schedule. Baltimore City HOME Program ­ Construction/Permanent 6th Lien Position The principal amount of the HOME loan has been increased to $2,950,000.00. The HOME loan will have a permanent loan period of 40 years following completion of construction. No interest shall be charged, and the HOME Loan will be forgiven at the end of the permanent period provided no event of default occurs and all of the other terms and conditions of financing have been satisfied. The HOME loan will be non-recourse debt. 76 AGENDA BOARD OF ESTIMATES 8/18/10 DHCD ­ cont'd Assumption of Existing City Loan On March 9, 1984, the City made the existing City loan from the Loan and Guarantee Program of Baltimore City. The existing City loan did not charge interest and is scheduled to be repaid on March 1, 2024. The City has agreed to allow the borrower to assume the existing City loan, to extend its term so that it matures at the same time as the OAHP Loans, which is 40 years following the end of construction, and to ensure that that the existing City loan is subordinate to the other loans described herein. All other terms of the existing City loan will remain the same. The loan will continue to be non-recourse debt. MBE/WBE PARTICIPATION Article 5, Subtitle 28 of the Baltimore City Code for Minority and Women's Business Opportunity is fully applicable and no request for waiver or exception has been made. THE DIRECTOR OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S a. $ 108,850.00 9910-918003-9609 9910-903380-9610 Federal HOME HOME FY 2003 Federal HOME - FY 2003 Reserve FY 2003 Poppleton II b. $1,841,150.00 9910-912008-9609 9910-904885-9610 Federal HOME HOME FY 2008 Federal HOME - FY 2008 Reserve FY 2008 Poppleton II This transfer will provide HOME funds to Poppleton Partners II for the new construction and rehabilitation cost of residential rental units known as Poppleton II. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 77 AGENDA BOARD OF ESTIMATES 8/18/10 Bureau of Water and Wastewater ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with ALMAC Enterprises (ALMAC). The period of the agreement is August 9, 2010 through September 8, 2010. AMOUNT OF MONEY AND SOURCE: $ 2,940.00 ­ 2071-000000-5521-632326-603020 1,260.00 ­ 2071-000000-5521-630212-603020 1,050.00 ­ 2071-000000-5521-632440-603020 2,625.00 ­ 2070-000000-5501-396401-603020 2,625.00 ­ 2070-000000-5501-396901-603020 $10,500.00 BACKGROUND/EXPLANATION: The Baltimore City Joint Apprenticeship Program requires that apprentices assigned to the Water Treatment Plants of Baltimore City be provided with 168 hours of classroom instruction each year of the three years that they are employed to successfully complete the Mechanical Maintenance Technician Apprenticeship Program. ALMAC has an extensive background in this training and has provided a custom curriculum. The curriculum enables the apprentices to be exposed to the technical requirements of the program as they relate to actual work environment of a Waste and Wastewater Treatment Plant. This request is for the third year instruction of the class of trainees hired as Mechanical Maintenance Technician Apprentices. The training will take place on-site using existing equipment and materials. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 8/18/10 TRAVEL REQUESTS Name To Attend Fund Src. Amount Mayor's Office 1. Stephanie Rawlings- Maryland Assoc. Gen. $ 978.60 Blake of Counties Conf. Funds Ocean City, MD Aug. 18 ­ 21, 2010 The allowed subsistence is $270.00 per day. The hotel rate is $259.00 per night plus a $27.20 per night hotel tax. The Mayor's Office has paid for the hotel accommodations and hotel taxes on a City issued Credit Card assigned to Ms. Kathe Hammond. The Mayor's Office is requesting $40.00 per day for a total of $120.00 in subsistence for the cost of food, which has been included in the total. The total disbursement to the attendee for this travel is $120.00. Baltimore Police Department 2. Ryan Felker Investigative Travel Gen. $ 2,117.08 Shawn Reichenberg Ft. Lauderdale, FL Funds June 28 ­ 30, 2010 The Department was unable to request travel in advance because the nature of investigative travel requires immediate action by the Department that does not allow prior Board approval. 79 AGENDA BOARD OF ESTIMATES 8/18/10 Department of Housing and ­ New Property Registration System Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the implementation of a property registration system on August 23, 2010, subject to the Mayor's Office of Information Technology's completion of testing that confirms that the conversion of lien information is correct and the review and favorable endorsement of the system by the Departments of Audits and the Department of Finance, Bureau of Accounting and Payroll Services. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In July 2010, the City Council enacted legislation that increased registration fees for vacant structures and streamlined the revenue collection process of Multiple Family Dwelling (MFD) fees by collecting the former MFD license fee through a revised MFD registration fee. The legacy mainframe system, maintained by the Mayor's Office of Information and Technology (MOIT), cannot calculate or collect fees in accord with the new legislation. Therefore, the DHCD developed a new property registration system which will be maintained on the HABC computer network. Because HABC is not a City agency, review of the system was required to assure that it meets the necessary controls and processes. This review has not been completed, but is expected to be completed prior to August 23, 2010. The DHCD on behalf of the City will also enter into an agreement with the HABC that sets out the terms and conditions of maintaining the City's information on the HABC network and establishes controls that will be subject to the City's Annual Audit. The agreement will be submitted to the Board in the near future. The DHCD will report to the Board on August 25, 2010, the results of testing, the implementation of the property registration system and the endorsements of the Departments of Audits and Finance of the new system. 80 AGENDA BOARD OF ESTIMATES 8/18/10 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 81