NOTICE PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. AGENDA BOARD OF ESTIMATES 5/19/10 BOARD OF ESTIMATES' AGENDA ­ MAY 19, 2010 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: American Contracting & Environmental $ 27,144,000.00 Services, Inc. BMC Services, LLC $ 1,500,000.00 Carnes-Hillis Engineering $ 8,000,000.00 Associates, Inc. Darnell Winkey $ 1,500,000.00 FiberPlus, Inc. $ 8,000,000.00 The Fishel Company $ 266,274,000.00 Frosty Refrigeration Company, Inc. $ 576,000.00 Furbish Company, LLC $ 1,500,000.00 J & K Contracting, Inc. $ 1,500,000.00 London Technologies, LLC $ 990,000.00 Morgan Contracting, Inc. $ 84,350,000.00 NTC Mazzuca Contracting, Inc. $ 2,646,000.00 Southway Builders, Inc. $ 8,000,000.00 Trenton Contracting Company $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: The Faux Group, Inc. Landscape Architect Foundation Test Group, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 5/19/10 BOARDS AND COMMISSIONS ­ cont'd Greenhorne & O'Mara Landscape Architect Engineer Land Survey Property Line Survey Transcore ITS, LLC Engineer Tucker, Young, Jackson, Tull, Inc. Engineer 3 AGENDA BOARD OF ESTIMATES 5/19/10 Dept. of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2509 E. Monument Torres Food Center One single face St. II, LLC electric sign 43' x 3' 2. 2515 E. Monument Torres Food Center One single face St. II, LLC electric sign 12' x 3' 3. 2519 E. Monument Torres Food Center Two single face St. II, LLC electric signs 16' x 3' and 10' x 2' $712.00 Annual Charge There are no objections, since no protests were received. 4 AGENDA BOARD OF ESTIMATES 5/19/10 Department of General Services ­ Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with Mr. Leavy Pearson for the property located at 3919 Bonner Road, Ward 15, Section 25, Block 2752, Lot 28. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department is proposing to install a clean out to an existing sanitary sewer line to prevent future backups serving 3919 Bonner Road. The installation is necessary to alleviate back-ups in the property owner's basement. The work is being performed under Sanitary Contract 873, Repair and Replacement of Existing Sanitary Sewers at Various Locations. APPROVED FOR FUNDS BY FINANCE (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 5/19/10 Police Department ­ Employment Agreement The Board is requested to approve and authorize execution of the employment agreements. The period of the agreement is effective upon Board approval for one year. Name Hourly Rate Amount 1. JANICE M. ANDERSON $14.42 $30,000.00 2. EUGENE J. CASSIDY $14.42 $30,000.00 3. LAVINIA M. DAVIS $14.42 $30,000.00 4. PATRICIA A. D. DAVIS $14.42 $30,000.00 5. WALTER G. HEUER $14.42 $30,000.00 6. SHARON M. MARKOV $14.42 $30,000.00 7. CELIO OLIVERAS, JR. $14.42 $30,000.00 8. MILTON H. SCHALIZKI, JR. $14.42 $30,000.00 9. TERRY WILLIAMS $14.42 $30,000.00 Account: 1001-000000-2010-197600-601009 On January 3, 1996, the Board approved a waiver of Administrative Manual Policy AM 212-1, which allowed the Baltimore Police Department to hire retired police officers as contract employees. The retirees will perform a variety of tasks, previously performed by full-duty police officers, which are supportive in nature. This will allow the Department to continue to assign active police officers to crime fighting duties. 6 AGENDA BOARD OF ESTIMATES 5/19/10 Police Dept ­ cont'd The retirees will receive no benefits other than workmen's compensation and F.I.C.A. APPROVED FOR FUNDS BY FINANCE (The employment agreements have been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 5/19/10 Mayor's Office of Employment ­ Agreements Development (MOED) The Board is requested to approve and authorize execution of the various agreements. 1. KELLER PROFESSIONAL SERVICES, INC. $ 51,102.00 Account: 5000-585510-5750-682205-603051 The organization will provide occupational skills training for unemployed or underemployed or dislocated workers. The participants will learn skills, which qualify them for careers in the hospitality field. The period of the agreement is April 26, 2010 through April 25, 2011. The agreement is late because of the extended negotiation process. 2. JOB OPPORTUNITIES TASK FORCE, INC. $113,777.00 Account: 5000-585510-5750-682005-603051 The organization will provide construction and trade skills training services for unemployed or underemployed, or dislocated workers. The participants will acquire skills, which qualify them for employment in the construction industry. The period of the agreement is May 17, 2010 through May 16, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 5/19/10 Mayor's Office of Employment Development ­ Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a grant award from the Maryland Department of Labor, Licensing and Regulation. The period of the award is July 1, 2009 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $18,150.00 ­ 4000-806910-6310-456000-604001 BACKGROUND/EXPLANATION: This grant award will be used for specific administrative and program costs. The costs are associated with providing eligible youth, adults, and employers with coordinated employment and training activities which include, but are not limited to: labor marketing information, career assessment, specific skills training, job readiness training, prevocational training, other intensive services, and workforce development supportive services. These services are designed to prepare eligible City residents for long-term, gainful employment opportunities in the labor market mainstream and to promote self-sufficiency and economic independence. The grant award is late because notification of the award was recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 9 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 10 - 15 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 10 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 234,437.11 9950-902824-9514 State Resurfacing NE JOC-P Const. Loan 291,329.38 9950-902825-9514 State Resurfacing NW JOC-Q Const. Loan 238,084.44 9950-903826-9514 State Resurfacing JOC-R Const. Loan 116,787.59 9950-904827-9514 State Resurfacing SW JOC-S Const. Loan 611,107.94 9950-902828-9514 State Resurfacing NE JOC-T Const. Loan 466,850.11 9950-901829-9514 State Resurfacing JOC-U Const. Loan 283,516.92 9950-903830-9514 State Resurfacing JOC-V Const. Loan 419,583.02 9950-902831-9514 State Resurfacing JOC-W Const. Loan 254,353.08 9950-903832-9514 State Resurfacing JOC-X Const. Loan 494,908.60 9950-902833-9514 State Resurfacing JOC-Y Const. Loan 11 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation ­ cont'd 233,868.53 9950-906834-9514 State Resurfacing JOC-Z Const. Loan 1,000,225.56 9950-902835-9514 State Resurfacing JOC-AA Const. Loan 766,787.07 9950-905326-9527 State Inner Harbor East- Const. Loan Parcel D 448,655.25 9950-902280-9508 State Wilkens Avenue Const. Loan 3,500,000.00 9950-911032-9528 State Claremont/Freedom Const. Loan Village 3,317,665.26 9950-902800-9514 State Bond Fund Const. Loan $12,678,159.86 $ 7,207,825.32 ---------------- 9950-910032-9527 Claremont Village 1,365,694.37 ---------------- 9950-901595-9514 Duval Avenue 993,227.49 ---------------- 9950-905139-9527 Pennsylvania Avenue 1,443,524.51 ---------------- 9950-901169-9527 Saratoga Street Streetscape 12 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation ­ cont'd 1,667,888.17 ---------------- 9950-904779-9514 Russell Street $12,678,159.86 The transfer will move the State Construction Loan Fund to the various projects. 2. $ 7,207,825.32 9950-910032-9527 MVR Claremont Village 1,365,694.37 9950-901595-9514 MVR Duval Avenue 993,227.49 9950-905139-9527 MVR Pennsylvania Avenue 1,443,524.51 9950-901169-9527 MVR Saratoga Street Streetscape 1,667,888.17 9950-904779-9514 Russell Street $12,678,159.86 $ 176,769.27 ---------------- 9950-902824-9514 Resurfacing NE JOC-P 173,167.79 ---------------- 9950-902825-9514 Resurfacing NW JOC-Q 190,412.69 ---------------- 9950-903826-9514 Resurfacing JOC-R 100,449.71 ---------------- 9950-904827-9514 Resurfacing SW JOC-S 313,674.68 ---------------- 9950-902828-9514 Resurfacing NE JOC-T 13 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation ­ cont'd 285,362.68 ---------------- 9950-901829-9514 Resurfacing JOC-U 132,400.21 ---------------- 9950-903830-9514 Resurfacing JOC-V 139,325.29 ---------------- 9950-902831-9514 Resurfacing JOC-W 151,755.76 ---------------- 9950-903832-9514 Resurfacing JOC-X 296,760.71 ---------------- 9950-902833-9514 Resurfacing JOC-Y 250,516.82 ---------------- 9950-906834-9514 Resurfacing JOC-Z 612,598.87 ---------------- 950-902835-9514 Resurfacing JOC-AA 766,787.07 ---------------- 9950-905326-9527 Inner Harbor East- Parcel D 448,655.25 ---------------- 9950-902280-9508 Wilkens Avenue - Fulton to Gwynns Falls 600,000.00 ---------------- 9950-904756-9506 Wyman Park Dell Imp 500,000.00 ---------------- 9950-903365-9509 Key Highway 3,500,000.00 ---------------- 9950-911032-9528 Claremont/Freedom Village 14 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation ­ cont'd 750,000.00 ---------------- 9950-904176-9528 Jones Falls Trail ­ Phase I & II 3,289,523.06 ---------------- 9950-917001-9507 Const. Res. Highways Federal $12,678,159.86 The transfer will move the MVR funds from the accounts which are funded by the State Construction Loan Fund to the various projects and reserve accounts. Department of Planning 3. $ 200,000.00 9904-902152-9129 9904-901152-9127 General Funds Baltimore City Baltimore City Heritage Area Heritage Area The transfer will provide local support for renovations and upgrades of heritage tourism capital projects, in order to make sites more visitor ready and friendly. The projects are located at various locations within the City. 15 AGENDA BOARD OF ESTIMATES 5/19/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. $ 188,985.62 9911-901889-9587 9910-904090-9588 General Funds Roof Repair or Senior Home - Replace ­ Elderly Preservation Reserve PILOT Program The transfer will provide funding for DHCD's Senior Home Preservation ­ PILOT Program. This funding is necessary to assist senior homeowners who would be at risk of losing their homes without the necessary home improvements. 5. $ 333,333.34 9910-903095-9555 9910-907036-9588 General Funds Healthy Neighbor- General Funds Supplemental hoods, Inc. Supplemental FY 08 FY 08 Healthy Neighbor- hoods, Inc. ­ FY 2010 - Operating Subsidy 583,333.00 9910-902935-9587 9910-903095-9588 29th CDB Healthy Neighbor- Healthy Neighbor- hoods, Inc. - hoods, Inc. ­ Reserve Loan Match 416,667.00 9910-902935-9587 9910-916037-9588 29th CDB Healthy Neighbor- Healthy Neighbor- $1,333,333.34 hoods, Inc. - hoods, Inc. ­ Reserve FY 2010 Other - Capital In Fiscal Year 2010 the Healthy Neighborhoods, Inc. (HNI) was approved to receive $1,000,000.00 in General Obligation Bonds. These funds will be used to provide a variety of capital initiatives that are part of the Grantee's approved program. The HNI also has operating requirements that require funding with a source of other than bond funds. 16 AGENDA BOARD OF ESTIMATES 5/19/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 17 - 20 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 17 AGENDA BOARD OF ESTIMATES 5/19/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 10011, Conduit LAI Construction $2,489,206.00 Systems Repairs Services, Inc. at Various Locations City- wide JOC MBE: Priority Construction Corp. $120,770.00 4.85% Machado Construction Co., Inc. 26,850.00 1.08% Phipps Construction Contractors, Inc. 26,630.00 1.07% $174,250.00 7.00% WBE: The Barbour Group $ 74,615.73 3.00% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,862,586.90 9962-941002-9563 Other Funds Constr. Res. Conduit Replace- ment Program $2,489,206.00 -------------- 9962-906054-9562-6 Struc. & Improv. 248,920.60 -------------- 9962-906054-9562-5 Inspection 124,460.30 -------------- 9962-906054-9562-2 $2,862,586.90 Contingencies ­ Conduit System Repairs at Various Locations This transfer will cover the costs associated with the award of TR 10011 to LAI Construction Services, Inc. 18 AGENDA BOARD OF ESTIMATES 5/19/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 3. TR 10021, City- M. Luis Construction $ 228,586.01 wide Slab Repair Co., Inc. MBE: Fallsway Construction $ 5,000.00 2.19% Co., LLC AJO Concrete Construction 30,000.00 13.12% $35,000.00 15.31% WBE: Rowen Concrete, Inc. $ 5,000.00 2.19% MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $262,873.91 9950-902496-9509 State Constr. Constr. Res. Loan Slab Repairs $228,586.01 ---------------- 9950-906651-9508-6 Struc. & Improv. 22,858.60 ---------------- 9950-906651-9508-5 Inspections 11,429.30 ---------------- 9950-906651-9508-2 $262,873.91 Contingencies ­ Citywide Slab Repairs This transfer will cover the costs associated with the award of TR 10021 to M. Luis Construction Co., Inc. 19 AGENDA BOARD OF ESTIMATES 5/19/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 5. TR 08316, Const. LAI Construction $2,836,003.00 of CCTV Cameras Services, Inc. & Signals Rewiring Citywide JOC DBE: The Barbour Group, Inc. $ 85,080.09 3.00% Phipps Construction 30,000.00 1.06% Contractors, Inc. Priority Construction Corp 27,000.00 0.95% Machado Construction Co. 140,124.00 4.94% A/C Power, Inc. 256,775.00 9.05% $538,979.09 19.00% 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 535,122.76 9950-903045-9512 Federal Traffic Signal Retrofit 250,000.00 9950-901046-9512 Federal New Traffic Signals 272,000.00 9950-908032-9512 Federal New Traffic Signals 652,280.69 9950-905035-9512 Federal Traffic Signals and System Integration $1,709,403.45 ------------------ 9950-904053-9512-6 Structure and Improvements Constr. of CCTV Cameras & Signals Rewiring Citywide JOC This transfer will fund the shortage in the account for the award of the contract No. TR 08316 assigned to LAI Construction Services, Inc. 20 AGENDA BOARD OF ESTIMATES 5/19/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50001403, Various 1st Call $25,000.00 Waterworks Repair HD Supply, Inc. Parts 2nd Call L/B Water Service, Inc. 8. B50001420, Steel Ferguson Enterprises, $80,000.00 Pipes, Valves and Inc. Fittings MWBOO GRANTED A WAIVER. 21 AGENDA BOARD OF ESTIMATES 5/19/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Deborah C. Kane 2039 E. Eager St. F/S $ 9,900.00 and Howard Kane (deceased) 2. Barbara Scott- 1810 E. Chase St. L/H $39,666.00 Glenn 3. LKW Real Estate, 1741 Ellsworth L/H $19,700.00 Inc. St. 4. Sonya S. Edwards 1727 E. Preston F/S $20,200.00 5. Olga R. Mitchell 1745 E. Preston St. F/S $71,100.00 Funds are available in State Funds, account 9910-906416-9588- 900000-704040, EBDI Project, Phase II. 6. Linda T. Lapidus 2202 N. Calvert G/R $1,200.00 St. $144.00 Funds will be transferred prior to settlement into account no. 9912-910713-9591-900000-704040, Barclay Project. 7. Joseph Barksdale 3303 Virginia F/S $21,560.00 Avenue Funds are available in account 9910-903187-9588-900000- 704040, Park Heights Project. In the event that the option agreement/s fail and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amount. 22 AGENDA BOARD OF ESTIMATES 5/19/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 8. Eutaw Place, LLC 516 Robert St. G/R $ 400.00 $60.00 9. Fieldcrest Limited 2110 Etting St. G/R $ 240.00 Partnership $36.00 Funds are available in account 9910-907079-9588-900000-704040, Scattered Site Ground Rent Acquisition Project. The interest in these properties will be consolidated with the current City-owned leasehold interests to form a fee simple interest for future redevelopment of the properties. In the alternative, should there be a failure to fully execute the sales agreement, the Department will cancel the acquisition. DHCD - Condemnations 10. Emil Development 2003 E. Eager St. Sub-G/R $ 675.00 Corporation $120.00 11. Pernetta G. Mosby 2037 E. Eager St. L/H $ 8,117.00 12. Greg Murad 1731 E. Biddle St. L/H $57,650.00 13. Tyrone Sykes and 920 N. Chester St. L/H $ 7,620.00 Helen Sykes Funds are available in account 9910-906416-9588-900000-704040, EBDI Project, Phase II. 23 AGENDA BOARD OF ESTIMATES 5/19/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnations ­ cont'd The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for the following properties: 14. Sanford Schwartz 925 E. Preston St. G/R $ 600.00 $90.00 Funds are available in account 9990-907714-9593-900000- 704040, Preston Street RFP Project. 15. Chesapeake Life 3115 Virginia Ave. G/R $ 600.00 Insurance Co. $90.00 Funds are available in account 9910-903187-9588-900000- 704040, Park Heights Site. DHCD ­ Condemnation - Rescission and Approval 16. Northeastern 2765 Tivoly Ave. G/R $ 825.00 Bohemian Savings $90.00 and Loan Associa- tion, Inc., known as Madison and Bradford Savings and Loan Association Funds are available in Account No. 9990-908326-9593-900001- 704040, Coldstream Homestead Montebello Project. 24 AGENDA BOARD OF ESTIMATES 5/19/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnation - Rescission and Approval ­ cont'd On January 27, 2010, the Board approved the acquisition by condemnation and quick-take of the ground rent interest in 2765 Tivoly Avenue in the amount of $600.00. Northeastern Bohemian Savings and Loan Association, Inc., known as Madison and Bradford Savings and Loan Association was the owner. Since the original approval, the owner has agreed to the negotiated price and would like to proceed with the voluntary settlement. The Board is requested to rescind its prior approval and approve the purchase of the fee simple interest in 2765 Tivoly Avenue in the amount of $825.00. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. Department of Law - Payment of Settlement 17. 4th Baltimore 2205 Ashland Ave. L/H $ 2,900.00 Acquisition, LLC (previous owner) On December 24, 2008, the Board approved the acquisition of the leasehold interest in 2205 Ashland Ave., by condemnation, in the amount of $27,100.00. The owner requested $60,000.00 for the property. The parties agreed to settle the condemnation suit for $30,000.00. Therefore, the Board is requested to approve payment of the settlement balance in the amount of $2,900.00 into the Circuit Court for Baltimore City. Funds are available in Account No. 9910-906416-9588-900000- 704040. 25 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Recreation ­ Right-of-Entry Agreement And Parks ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with the Reservoir Hill Improvement Council (RHIC). The period of the agreement is effective upon Board approval for two months, unless terminated sooner. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The RHIC is a non-profit community organization that has received a grant from Healthy Neighborhoods, Inc. and has hired a contractor to fabricate and install a neighborhood sign on the Druid Park Drive ­ Eutaw median. The agreement will grant right­ of-entry to the RHIC and its contractors to install the sign. (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Recreation and Parks ­ Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with the Brooklyn and Curtis Bay Coalition, Inc. (Coalition). The period of the agreement is effective upon Board approval for two months, unless terminated sooner. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Coalition is a 501 (c) (3) organization that was established to advance the community improvement/neighborhood revitalization agenda for the Brooklyn and Curtis Bay community. The Coalition received a grant from Healthy Neighborhoods, Inc. to construct a skateboard park in Curtis Bay Park. The Department of Recreation and Parks will perform the concrete/prep work required to build the skateboard park, through its on-call contractor. The execution of this agreement will allow the Coalition's contractor access to the park to complete the construction of the project. (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Communication Services ­ Amendment to MICTA - Municipal Telephone Exchange Participation Agreement ACTION REQUESTED OF BOARD OF ESTIMATES The Board is requested to approve and authorize execution of an amendment to the MICTA participation agreement with Verizon Business Network Services, Inc. (Verizon). The Board is also requested to authorize payment by Expenditure Authorization. AMOUNT OF MONEY AND SOURCE OF FUNDS The costs for services were projected in the Centrex contract with Verizon. The costs will be charged to agency accounts, subject to budget approval. BACKGROUND AND EXPLANATION As a result of the merger between MCI Communication Services, Inc. (MCI) and Verizon, some services and/or upgrades to services which were in the past provided under the City's contract with Verizon for Centrex, now must be procured through Verizon on behalf of MCI. On April 1, 2009, the Board approved the MICTA Participation contract. This amendment to agreement will allow the City to add services provided through the MCI division of Verizon for the Fugitive Safe Surrender (FSS) Initiative. During the week of June 13 ­ 19, 2010 the FSS will encourage persons wanted for non-violent felony or misdemeanor crimes to voluntarily surrender to the law in a faith based or neutral setting and have their outstanding criminal cases adjudicated on-site over a four-day period. This amendment provides for the installation of telecommunication services for the FSS. (The amendment to the MICTA participation agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Transportation ­ Preliminary Engineering Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a preliminary engineering agreement with the National Railroad Passenger Corporation (Amtrak). AMOUNT OF MONEY AND SOURCE: $138,772.00 ­ 9950-901941-9508 BACKGROUND/EXPLANATION: Amtrak operates intercity passenger rail service over its tracks on the northeast corridor, which extends between New York City and Washington, D.C. The City proposes to reconstruct Lafayette Avenue Highway Bridge (referred to by Amtrak as O.H. Bridge 98.10) in Baltimore City. Amtrak will perform the following services for the City: review of the City plans, drawings, specifications and schedules; attend meetings; and provide services required for the protection of railroad traffic, such as flagging, controlled power outages and/or track outages. In addition, Amtrak will prepare cost estimates for force account work during construction and perform environmental reviews, if necessary. APPROVED FOR FUNDS BY FINANCE (The preliminary engineering agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 5/19/10 EXTRA WORK ORDER AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 30 - 31 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 30 AGENDA BOARD OF ESTIMATES 5/19/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $75,512.50 ­ TR 09013, Resurfacing Highways @ Various Locations Northeast (JOC EE) $1,243,654.00 - P. Flanigan & - - Sons, Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 75,512.50 9950-901762-9514 9950-902780-9514-2 Others Resurfacing NE- Contingencies Sector I Resurfacing High- ways-JOC EE This transfer will provide funds to cover the costs associated with Change Order No. 1 for Project TR 09013- JOC-EE to P. Flanigan & Sons, Inc. 3. EWO # 002, $207,922.83 ­ TR 05009, Saratoga Street Street- scape from Eutaw Street to Saint Paul Street $1,629,801.40 $15,529.21 M. Luis Construc- - - tion Co., Inc. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $125,000.00 9950-902169-9528 9950-901169-9527-2 MVR Constr. Res. Contingencies Saratoga St. Saratoga St. Streetscape Streetscape This transfer will provide funds to cover the costs associated with Change Order No. 2 for Project TR 05009 to M. Luis Construction Co., Inc. 31 AGENDA BOARD OF ESTIMATES 5/19/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation ­ cont'd 5. EWO #003, $550,638.43 ­ TR 05315, Rehabilitation of Northern Parkway from Park Heights Avenue to Falls Road $ 6,584,427.40 $ 38,353.04 M. Luis Construc- - - tion Co., Inc. 6. EWO #004, $67,485.12 ­ TR 07012, Resurfacing Belair Road from Moravia Road to Frankford Avenue and Saint Paul Street from Charles Street to 39th Street ­ JOC-T $ 1,369,483.6 $ 648,963.47 P. Flanigan & - - Sons, Inc. Bureau of Solid Waste 7. EWO #017, $172,558.67 ­ S.W.C. 06010 ­ Construction of Cell 6, Phase II, Stage 3 and Site Improvements at the Quarantine Road Landfill $12,997,777.00 $3,744,537.59 American Infra- 0 100 structure, Inc. 8. EWO #019, $74,765.00 ­ S.W.C. 06010 ­ Construction of Cell 6, Phase II, Stage 3 and Site Improvements at the Quarantine Road Landfill $12,997,777.00 $4,002,011.26 American Infra- 0 100 structure, Inc. 32 AGENDA BOARD OF ESTIMATES 5/19/10 Bureau of Water and Wastewater - Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 005 under Project No. 1084P, On-Call Gwynns Falls Watershed Stormwater Quantity Analysis to PB Americas, Inc. AMOUNT OF MONEY AND SOURCE: $135,416.65 ­ 9958-906311-9525-900020-703032 BACKGROUND/EXPLANATION: The National Pollutant Discharge Elimination System Permit for Stormwater requires the City to study watersheds and open channels and to identify opportunities to reduce stormwater pollution using state-of-the-art methods. The Department of Public Works has requested PB Americas, Inc. to provide technical services for the Gwynns Falls stormwater quantity analysis. This hydrologic analysis is a pilot project to evaluate the feasibility of establishing a hydrologic basis for supporting the stormwater quantity criteria as part of the City's new stormwater management program. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $100,000.00 9958-907311-9526 9958-906311-9525-3 MVR Constr. Res. Engineering Herring Run Pollution Control 33 AGENDA BOARD OF ESTIMATES 5/19/10 BW&WW ­ cont'd This transfer will provide funds, to cover costs associated with task no. 005 to PB Americas, Inc. for the study of watersheds and open channels to identify opportunities to reduce stormwater pollution using state-of-the-art methods. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 34 AGENDA BOARD OF ESTIMATES 5/19/10 Bureau of Water and Wastewater - Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 003 under Project No. 1076, Provide Engineering and Inspection Assistance to EA Engineering, Science and Technology. AMOUNT OF MONEY AND SOURCE: $104,507.38 ­ 9960-909700-9557-900020-705032 119,437.01 ­ 9956-904561-9551-900020-705032 74,648.12 ­ 9956-903341-9551-900020-705032 $298,592.51 BACKGROUND/EXPLANATION: EA Engineering, Science and Technology will provide engineering and inspection assistance for ongoing projects assigned to the Bureau of Water and Wastewater, Construction Management Division. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 35 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and - Grant Agreements Community Development (DHCD)/ Baltimore Homeless Services The Board is requested to approve and authorize execution of the grant agreements. SUPPORTIVE HOUSING PROGRAM GRANT AGREEMENTS (SHPG) 1. THE YOUNG WOMEN'S CHRISTIAN ASSOC. $161,220.00 OF THE GREATER BALTIMORE AREA, INC. (YWCA) Account: 4000-496211-3570-591461-603051 The YWCA will renew its agreement with the Druid Heights Community Development Corporation (DHCDC). The YWCA will continue to provide on-site support services to 23 homeless families who are residents at the Druid House transitional housing facility. The YWCA will provide the support services on a 24-hour basis, which include in-depth intake assessment of the conditions that lead to homelessness, intensive case management and development of a short-term Family Service Contract (contract) for each client. The contract will focus on family stabilization, physical health, substance abuse diagnosis and/or treatment, mental health diagnosis and/or treatment, nutrition, school attendance, and other educational requirements and family life. The contract will remain in effect until the Family Service Plan is completed. The period of the agreement is March 1, 2010 through February 28, 2011. The request is late because of a delay at the administrative level. 2. JOBS, HOUSING & RECOVERY, INC. $97,861.00 Account: 4000-496211-3570-591458-603051 The organization will provide permanent housing and support services to approximately 16 homeless and disabled individuals who will be housed in scattered site units owned and operated by the Jobs, Housing & Recovery, Inc. 36 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD/Baltimore Homeless ­ cont'd This agreement will reimburse the organization for a portion of its staff costs and other support services provided to the program participants and for a portion of the costs to maintain the scattered site units, which provide housing for clients. Services include, but are not limited to in-depth intake assessment of the conditions, which lead to homelessness, and initial determination of the client's current needs and strengths. An Individual Service Plan will be developed, which will specify long- term and short-term goals, the methods to be used to achieve the goals and a timetable for attainment of the goals. Clients will be referred as needed for counseling, and assistance in the area of benefits and entitlement, health care, legal assistance, etc. The period of the agreement is August 1, 2010 through July 31, 2011. 3. THE WOMEN'S HOUSING COALITION, INC. $44,298.00 Account: 4000-496211-3570-591435-603051 The organization will provide housing and supportive services to participants in the Supportive Housing Program. The organization will serve approximately nine homeless, very low-income single women or women with children who are homeless because of chronic substance abuse and/or chronic mental illness. Housing will be provided in efficiency, one or two bedroom apartments depending on the status (single woman or family) and household size. The period of the agreement is January 1, 2011 through December 31, 2011. 37 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD/Baltimore Homeless ­ cont'd 4. JOBS, HOUSING & RECOVERY, INC. $208,930.00 Account: 4000-496211-3570-591458-603051 The organization will hire staff to maintain and operate a 29 unit transitional housing program located at 3500 Clifton Avenue and provide stable housing and supportive services to approximately 29 homeless men who are chronic substance abusers and assist them in obtaining and maintaining permanent housing. The goal of the program will be to assist the clients to achieve and maintain economic, residential and emotional stability. The period of the agreement is January 1, 2011 through December 31, 2011. 5. MARIAN HOUSE, INC. $67,609.00 Account: 4000-496210-3570-591419-603051 The organization will provide comprehensive supportive services to 15 formerly homeless women and their families when applicable in the form of a goal oriented program of personal counseling and education/employment assistance. The period of the agreement is September 1, 2009 through August 31, 2010. The request is late because of a delay at the administrative level. 6. MARIAN HOUSE, INC. $67,609.00 Account: 4000-496211-3570-591419-603051 The organization will provide comprehensive supportive services to 15 formerly homeless women and their families when applicable in the form of a goal oriented program of personal counseling and education/employment assistance. The period of the agreement is September 1, 2010 through August 31, 2011. 38 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD/Baltimore Homeless ­ cont'd MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ Pre-Development Grant Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a pre-development grant for the Govans Ecumenical Development Corporation (GEDCO). The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all legal documents to effectuate this transaction subject to review and approval by the Law Department. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ 9910-907340-9588 BACKGROUND/EXPLANATION: The pre-development grant will be used to assist with certain upfront soft costs associated with the new construction of The Green HouseŽ Residences at Stadium Place (the project). GEDCO is the sole member of Stadium Place, Inc., the Master Developer of Stadium Place. This is a major redevelopment project on the site of the former Memorial Stadium in the northeast section of the City. The Stadium Place community, located at 1010 East 33rd Street, currently includes 340 subsidized apartments in four buildings, a community­built playground, a full-service YMCA, the Thanksgiving Place Entry Plaza, and a variety of supportive services to assist older adults in living active lives in the community. The proposed development will consist of the new construction of a state-of-the art long-term care facility known as The Green HouseŽ Residences at Stadium Place. Created by the Robert Wood Johnson Foundation, the Green HouseŽ approach is a new non-institutional caregiving model that reinvents the experience of long-term care for the elderly. The elders will receive needed assistance and care in small homes that meet all required State and Federal regulatory and reimbursement criteria for licensure as skilled nursing facilities. 40 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd The Green HouseŽ model combines small homes with a full-range of personal care and clinical services. Under The Green HouseŽ model, each operation and design element is crafted to deinstitutionalize skilled long-term care and return control, dignity, and a sense of well-being to residents, their families, and direct care staff. As of September 2009, the National Green HouseŽ Replication Initiative is active in 26 states. The project will be the first Green HouseŽ in the State of Maryland and will consist of the new construction of a four- story structure consisting of approximately 40,600 square feet. Once completed, the Green HouseŽ model will provide long-term care for 49 elderly citizens as part of the full continuum of care being created by GEDCO at Stadium Place to allow "aging in the community". The project will benefit low-income individuals with incomes that are at or below 60% of the Area Median Income, adjusted for family size. It is expected that 60% of the beds will be reserved for individuals with Medicaid eligibility. The project will also house the new headquarters of GEDCO. Upon final completion, the project is expected to cost approximately $12,000,000.00, including hard and soft costs and operational reserves. The DHCD bond funds will be structured as a three-year unsecured grant. If an event of default occurs within this three-year period, the grant will be repaid together with interest accruing at the prime rate of interest declared by the Wall Street Journal, plus 4%. An event of default during the period of obligation would be any of the following: (i) failure to complete construction of the facility within 36 months of the Board's approval; (ii) the refinancing, sale, transfer, conveyance or any encumbrance of the project or portion thereof without written consent of the Department; and (iii) a default under the grant agreement beyond a reasonable cure period. 41 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd MBE/WBE PARTICIPATION: Article 5, subtitle of the Baltimore City Code Minority and Women's Business Program is fully applicable and no request for a waiver or exception has been made. THE DIRECTOR OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $500,000.00 9910-901954-9587 9910-907340-9588 29th CDB The Green HouseŽ at The Green HouseŽ at FY 2010 Stadium Place Stadium Place Reserve This transfer will provide funding to assist with upfront costs associated with the new construction of The Green HouseŽ Residences at Stadium Place. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 42 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Tyhaijack Investments, LLC, developer, for the sale of the properties located at 2024, 2025, 2026 and 2028 Etting Street. AMOUNT OF MONEY AND SOURCE: $ 4,000.00 ­ 2024 Etting Street 4,000.00 ­ 2025 Etting Street 3,500.00 ­ 2026 Etting Street 3,500.00 ­ 2028 Etting Street $15,000.00 ­ Purchase price BACKGROUND/EXPLANATION: The City will convey all its rights, title and interest in the above referenced properties to the developer. A good faith deposit of $4,000.00 has been received from the developer. The balance in the amount of $11,000.00 will be paid at the time of settlement. The properties appraised for $7,800.00 each for a total amount $31,200.00. The properties will be converted into single-family homes for homeownership and affordable rental units. The developer will invest approximately $64,955.00 for each property. The developer has provided a support letter from the Druid Heights Community Development Corporation. The sale of these properties once developed could generate $1,263.00 in real estate property taxes to the City of Baltimore. Once transferred and redeveloped the properties will be active on the tax rolls of Baltimore City thereby preventing tax abandonment. 43 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: Due to the conditions of the properties and structural deterioration which occurred subsequent to the appraisal, it is necessary to reduce the purchase price. Several of these homes were boarded and vacant and deemed unsafe to enter. In addition, it would eliminate blight and establish a specific benefit to the immediate community. MBE/WBE PARTICIPATION: This project is not subject to the terms of the Minority and Women's Business Enterprise Program of the City of Baltimore because the City's contribution is under $25,000.00. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Reservoir Hill Improvement Council, Inc. (sub-grantee). The period of the agreement is November 1, 2009 through October 31, 2010. AMOUNT OF MONEY AND SOURCE: $ 41,900.00 ­ 2089-208910-5930-428003-603051 20,400.00 - 2089-208910-5930-428026-603051 22,500.00 - 2089-208910-5930-428026-603051 8,100.00 - 2089-208910-5930-428076-603051 20,000.00 - 2089-208910-5930-428081-603051 26,500.00 - 2089-208910-5930-428083-603051 $139,400.00 BACKGROUND/EXPLANATION: The Reservoir Hill Improvement Council, Inc. will provide residents with information regarding activities in the community, continue public safety and sanitation efforts, and provide quarterly workshops. In addition, the sub-grantee will provide one-on-one housing counseling services, carry out greening projects to provide community lots as gardens, and educate residents on creating back yard gardens. Under the terms of this agreement, the funds will be used to subsidize the sub-grantee's staff and operating costs. On May 13, 2009, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2009 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) 45 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd The DHCD began negotiating and processing the CDBG agreements effective July 1, 2009 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreement was delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 1912 N. Rose Street as a gift from Mr. Thomas E. Darchicourt and Ms. April D. Darchicourt SUBJECT to outstanding municipal liens except water bills. AMOUNT OF MONEY AND SOURCE: Mr. Darchicourt and Ms. Darchicourt will pay for title work and settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD's Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. Mr. Darchicourt and Ms. Darchicourt have offered to donate to the City title to the property located at 1912 N. Rose Street. The City will receive clear and marketable title to the property SUBJECT to certain municipal liens. Acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1912 N. Rose Street are itemized as follows: Cumulative Real Property Taxes 2007-2010 1912 N. Rose Street Total Tax $ 1,460.90 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 1,284.10 Metered Water Account Tax Sale 0.00 Rental Registration 0.00 Total Municipal Liens $ 2,745.00 The municipal liens, other than water bills, will be administratively abated after settlement. 47 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and - Acquisition by Gift Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 1821 N. Wolfe Street by gift from Mr. James Sampson, SUBJECT to all municipal liens, except for water bills. AMOUNT OF MONEY AND SOURCE: Mr. Sampson will pay for any title work, and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD's Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. Mr. Sampson has offered to donate to the City, the title to his property at 1821 N. Wolfe Street. The City will receive clear and marketable title to the property SUBJECT only to certain City liens. Mr. Sampson will pay all municipal bills up through the date of settlement. Acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1821 N. Wolfe Street are itemized as follows: Cumulative Real Property Taxes 2009-2010 1821 N. Wolfe Street Property Taxes 2009-2010 $ 385.56 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 1,350.04 Metered Water (Tax Sale) 0.00 Rental Registration 0.00 Total Municipal Liens $1,735.60 The municipal liens, other than water bills, will be administratively abated after settlement. 48 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest in the property located at 2312 E. Biddle Street as a gift from Mr. John Keane, authorized agent for 2312 East Biddle Street, Inc., SUBJECT to outstanding municipal liens, except for water bills. AMOUNT OF MONEY AND SOURCE: Mr. Keane will pay for any title work and settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD's Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. Mr. Keane has offered to donate to the City title to the property located at 2312 E. Biddle Street. The City will receive clear and marketable title to the property subject only to certain municipal liens. The City will receive clear and marketable title to the property SUBJECT only to certain City liens. Mr. Keane will pay all municipal bills up through the date of settlement. Acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2312 E. Biddle Street are itemized as follows: Cumulative Real Property Taxes 2009-2010 2312 E. Biddle Street Total Tax $ 23.80 Interest/Penalties .00 Other .00 Tax Sale Interest .00 Miscellaneous Bills 9,609.35 Metered Water Account Tax Sale .00 Rental Registration .00 Total Municipal Liens $9,633.15 The municipal liens, other than water bills, will be administratively abated after settlement. 49 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ Acquisitions by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interests in the properties at 1929 and 1932 Perlman Place, as gifts from Ms. Sabrina Johnson, authorized agent of Earthway Properties, SUBJECT to certain municipal liens, except for water bills. AMOUNT OF MONEY AND SOURCE: $1,200.00 ­ 9910-9588-908087-000000-704044 The City agrees to pay for any title work and all associated settlement costs, not to exceed $1,200.00. BACKGROUND/EXPLANATION: The DHCD's Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. Ms. Johnson has offered to donate to the City, title to the properties located at 1929 and 1932 Perlman Place. The City will receive clear and marketable title to the properties, SUBJECT only to certain municipal liens. The purpose of this donation is to support the whole block demolition of the 1900 block of Perlman Place. The City has agreed to pay for all title work and associated settlements. Acceptance these donations is less costly than acquiring the properties by tax sale foreclosure or eminent domain. The liens total approximately $2,054.81. The liens for 1929 and 1932 Perlman Place are itemized as follows: Cumulative Real Property Taxes 2009-2010 1929 Perlman Place Total Tax $ 791.08 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 418.86 Metered Water (Tax Sale) 0.00 Rental Registration 124.20 Total Municipal Liens $ 1,334.14 50 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd Cumulative Real Property Taxes 2009-2010 1932 Perlman Place Total Tax $ 92.73 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 593.74 Metered Water (Tax Sale) 0.00 Rental Registration 34.20 Total Municipal Liens $720.67 The municipal liens for 1929 and 1932 Perlman Place, other than water bills, will be administratively abated after settlement. 51 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Finance ­ Insurance Renewal Office of Risk Management ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the renewal of the flood insurance policy with Harleysville Mutual Insurance Co. for the property known as 805 S. Caroline Street. The period of the policy renewal is June 22, 2010 through June 21, 2011. AMOUNT OF MONEY AND SOURCE: $17,691.00 ­ 2043-000000-1450-162900-063014 BACKGROUND/EXPLANATION: On September 13, 2003, heavy rain from Hurricane Isabel caused flooding and inundated the Caroline Street Parking Garage with 3' of flood water. A claim was made with FEMA. Public Assistance and reimbursement were approved. The distribution of FEMA Public Assistance is contingent upon securing and maintaining flood coverage. APPROVED FOR FUNDS BY FINANCE 52 AGENDA BOARD OF ESTIMATES 5/19/10 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Eric T. Lomboy 2010 HUD Program HUD $994.54 Manager Training School Memphis, TN June 1 ­ 4, 2010 Department of Public Works 2. Phillip Chery EEOC Training for General $975.00 New Investigators Funds Washington, D.C. June 21 ­ 25, 2010 (Reg. $975.00) On April 14, 2010 the Board approved the original travel request for Mr. Chery to attend this training on May 10 ­ 14, 2010 in the amount of $975.00. Mr. Chery was unable to attend the training because the training class was full. The Board is requested to rescind the prior approval and approve the current request in the same amount to accommodate the change in date. Baltimore City Fire Department 3. Stephen Karas Logistics Specialist FY 08 $3,463.91 John Kobell Training Urban Ocala, FL Search & June 06 ­ 12, 2010 Rescue (Reg. Fee $499.00 ea.) Grant The Fire Department is requesting the Board to approve $257.11 in additional funds for the cost of a rental car. The rental car is needed to transport personal protective gear, which is required for the course, to and from the airport in Orlando, which is approximately 97.3 miles from the training venue. The protective equipment consists of steel toed boots, eye and ear protection, work gloves, helmet, and lap tops. The car rental* is $257.11 for six days. 53 AGENDA BOARD OF ESTIMATES 5/19/10 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Fire Department ­ cont'd 4. William Hartsock Heavy Equipment and FY 08 $1,646.97 Rigging Specialist Urban Training Search & Ocala, FL Rescue June 01 ­ 05, 2010 Grant (Reg. Fee $695.00) The Fire Department is requesting the Board to approve $170.57 in additional funds for the cost of a rental car. The rental car is needed to transport personal protective gear, which is required for the course, to and from the airport in Orlando, which is approximately 97.3 miles from the training venue. The protective equipment consists of steel toed boots, eye and ear protection, work gloves, helmet, and lap tops. The car rental* is $170.57 for four days. 5. Gerald Smith Dive Rescue, Med Dive FY 08 $5,398.41 & Scuba Instructor State Training Homeland Boulder, CO Security June 06-19, 2010 Prog. Grant (Reg. Fee $2,060.00) The Fire Department is requesting the Board to approve $529.31 in additional funds for the cost of a rental car. The rental car is needed to transport gear, which is required for the course, to and from the airport. The protective equipment consists of US Coast Guard approved a personal floatation device with knife, whistle, adequate clothing and protection from the environment. Diving students must provide their own equipment (Dry suit or adequate wetsuit, scuba regulator, 54 AGENDA BOARD OF ESTIMATES 5/19/10 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Fire Department ­ cont'd timing device, depth & submersible pressure gauge, BC with oral & power cutting tools). The car rental* is $529.31 for 13 days. * Pursuant to AM-240-9, if official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip. TRAVEL REIMBURSEMENT Health Department 6. Avril M. Maternal $2,017.25 Houston & Child Health On April 06-09, 2010, Ms. Houston traveled to Toronto, Ontario, Canada, to attend the Society for Adolescent Health and Medicine's 2010 Annual Meeting. The subsistence rate for this location is $197.00 per day. The hotel rate including taxes was $224.87 per night, which is included in the total. This request is late because the program staff learned of the conference too late to request prior approval. Transportation $ 597.99 Hotel 669.26 Reg. Fee 750.00 $2,017.25 55 AGENDA BOARD OF ESTIMATES 5/19/10 TRAVEL REIMBURSEMENT Fund Name To Attend Source Amount Circuit Court 7. Angel Monroe Federal $1,039.48 & Child On March 16 ­ 19, 2010, Ms. Monroe traveled to Orlando, Florida, to attend the CMHS National GAINS Center Conference. The subsistence rate for this location is $173.00 per day. The hotel rate was $109.00 per night, and occupancy taxes in the amount of $13.63, for the first night. The hotel rate for the second and third night was $170.00 per night, and occupancy taxes in the amount of $42.50. The registration fee in the amount of $149.00 and the airfare in the amount of $255.40 were prepaid and are included in the total. The prepaid expenses were secured with a City issued credit card assigned to Ms. Senta Julien, Deputy Court Administrator with the authorization of the Director of Finance. Additionally, Ms. Monroe incurred expenses for meals in the amount of 73.95 and taxi service in the amount of $56.00, for a travel reimbursement amount of $129.95. The travel expense amount is $1,039.48 which the Board is requested to approve. This request is late because the original travel request was lost in route to the Board. Reimbursement due Ms. Monroe Meals $ 73.95 Taxi service 56.00 $129.95 56 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Human Resources ­ Award for Executive Search Consulting Services ACTION REQUESTED OF B/E: The Board is requested to approve an award for Solicitation No. B50001429, Executive Search Consulting Services, to Ralph Anderson and Associates. The period of the award is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $60,000.00 ­ various accounts Two Searches @ $30,000.00 per Search BACKGROUND/EXPLANATION: Bids were opened on April 5, 2010. The vendors were solicited nationwide through Internet posting. Nine proposals were received. The nine proposals were reviewed by an evaluation team consisting of representatives from the Office of the Mayor and from the Departments of Human Resources and Finance. In accordance with the "Method of Evaluation and Award" in the solicitation, the vendor, Ralph Anderson and Associates, 5800 Stanford Ranch Road, Suite 410, Rocklin, CA 95765, achieved the highest score. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE 57 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. ENVIRONMENTAL SERVICE & EQUIPMENT COMPANY, INC. $ 9,948.16 Only Bid Solicitation No. B50001435 ­ Chlorine Injectors ­ Department of Public Works ­ Req. No. R544161 The bid price is considered fair and reasonable. 2. ATLANTIC TACTICAL $23,980.84 Low Bid Solicitation No. 07000 ­ Ammunition ­ Police Department ­ Req. No. R547878 3. LABORATORY SYNERGY $ 7,000.00 Agreement Solicitation No. 08000 ­ Automatic Titration System - Department of Public Works ­ Req. No. R538605 The Board is requested to approve and authorize execution of an agreement with Laboratory Synergy. The period of the agreement is effective upon Board approval through April 9, 2011. The vendor is the manufacturer and sole provider of the Automatic Titration System and the repair parts. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 4. DATA SEARCH, INC. $23,000.00 Only Bid Solicitation No. B50001405 ­ Provide Property and Judgment Reports ­ Health Department ­ Req. No. R539966 The bid price is considered fair and reasonable. The period of the award is May 5, 2010 through May 4, 2012, with one one-year renewal. The bid price is considered fair and reasonable. 58 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. TIPCO TECHNOLOGIES $ 8,625.24 Low Bid Solicitation No. 07000 ­ Boots ­ Department of Public Works ­ Req. No. R548767 6. AMERICAN WORDATA $ 6,300.00 Low Bid Solicitation No. 07000 ­ Hardware Police IT ­ Police Department ­ Req. No. R547996 7. ABSOLUTE PRESSURE CLEANING EQUIPMENT, INC. $ 6,000.00 Only Bid Solicitation No. 07000 ­ AaLadin Pressure Washer Service - Department of Public Works ­ Req. No. R544472 The bid price is considered fair and reasonable. 8. GEIGER PUMP & EQUIPMENT COMPANY $13,628.55 Low Bid Solicitation No. 07000 ­ Allis Chalmers Pump Parts - Department of Public Works ­ Req. No. R546334 9. BALTIMORE GAS & ELECTRIC COMPANY N/A Agreement Solicitation No. 08000 ­ Connect Main Service Meter - Department of Recreation and Parks ­ Req. No. R543629 The Board is requested to approve and authorize execution of an agreement with Baltimore Gas & Electric Company. On April 28, 2010, the Board approved the initial award in the amount of $5,863.00 for connection of a service meter at the Morrell Recreation Center. The agreement was inadvertently omitted from the original Board package and is hereby submitted for approval. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 59 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. SERVEPATH, Selected Source/ LLC $13,899.00 Term Order Solicitation No. 06000 ­ Web Hosting Upgrade ­ Department of Public Works ­ Req. No. R545719 On April 15, 2009, the Board approved the initial award in the amount of $13,899.00. This requirement was previously bid and awarded to this vendor for one year. Approval is requested for a term order for one year under the same terms and conditions as the initial award to allow time for this requirement to be re-bid and for the migration to a new vendor if applicable. The period of the award is May 19, 2010 through May 18, 2011. 11. LOCATION AGE, LLC $900,000.00 Renewal Solicitation No. BP 07102 ­ Geographic Information Systems Staff Augmentation Support ­ Agencies ­ Various - Req. No. Various On May 30, 2007, the Board approved the initial two-year award in the amount of $850,628.70. The award contained three 1-year renewal options at the sole discretion of the City. On April 29, 2009, the Board approved the first renewal in the amount of $1,000,000.00. This is the second one-year renewal in the amount of $900,000.00 for the period June 1, 2010 through June 1, 2011. MBE: Sabra Wang & Assocs. 17% WBE: Applied Technology Services, 9% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 60 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. REPLAY SPORTS $120,000.00 Renewal Solicitation No. B50000972 ­ T Shirts and Other Active Wear - Agencies ­ Various ­ Req. Nos. Various On June 17, 2009, the Board approved the initial award in the amount of $119,573.00. The award contained three 1-year renewal options at the sole discretion of the City. This is the first 1-year renewal in the amount of $120,000.00 for the period June 17, 2010 through June 16, 2011. MWBOO GRANTED A WAIVER. 13. F.F. AND A. JACOBS & SONS $150,000.00 Renewal Solicitation No. B50000293 ­ Uniforms for D.O.T. Safety ­ Department of Public Works ­ Req. Nos. Various On May 28, 2008, the Board approved the initial award in the amount of $300,000.00. The award contained two 1-year renewal options at the sole discretion of the City. This is the first one-year renewal in the amount of $150,000.00 for the period May 31, 2010 through May 30, 2011. MWBOO GRANTED A WAIVER. 14. HD SUPPLY WATERWORKS, LTD FERGUSON ENTERPRISES, INC. $370,377.84 Renewal Solicitation No. B50000605 ­ Poly Vinyl Chloride Pipe and Fittings ­ Agencies Various ­ Req. Nos. Various On September 10, 2008, the Board approved the initial award in the amount of $500,000.00. The award contained two 1-year renewal options at the sole discretion of the City. This is the first one-year renewal in the amount of $370,377.84. MWBOO GRANTED A WAIVER. 61 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. MAC-PAR SERVICES, LLC COALITION TO END CHILDHOOD LEAD POISONING, INC. MD CLEANING & ABATEMENT SERVICES CORPORATION $200,000.00 Renewal Solicitation No. BP 07198 ­ Lead Abatement at Low Income Residences (Part I) ­ Agencies Various ­ Req. Nos. Various On July 18, 2007, the Board approved the initial award in the amount of $300,000.00. The award contained two 1-year renewal options at the sole discretion of the City. On May 20, 2009, the Board approved a renewal in the amount of $300,000.00. This renewal in the amount of $200,000.00 is for the period July 18, 2010 through July 17, 2011. MWBOO SET GOALS AT 0% MBE AND 0% WBE. 16. OSIRIS MOBILE Extension and X-RAY SERVICES $ 3,000.00 Increase Solicitation No. 06000 ­ Radiology Technician Services ­ Health Department ­ P.O. P508710 On May 23, 2007, the Board approved the initial award in the amount of $23,380.00. Subsequent actions have been approved. The extension is necessary to allow the agency to finalize an agreement to provide these services going forward. This increase in the amount of $3,000.00 is necessary to allow the agency to continue to provide mobile X-ray services to their clients and makes the total award amount $142,391.00. MWBOO GRANTED A WAIVER. 62 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. CHARLES J. BECKER & BRO., INC., d/b/a Amount BECKER'S SCHOOL SUPPLIES $33,273.93 Correction Solicitation No. B50001345 ­ Supply and Deliver Backpacks Filled with School Supplies ­ Department of Housing and Community Development ­ Req. No. R535039 On March 31, 2010, the Bureau of Purchases recommended that the Board approve the initial award to the low bidder in the amount of $47,057.88. The correct amount of the contract is $33,273.93. MWBOO GRANTED A WAIVER. 18. VARIOUS VENDORS LISTED BELOW $21,133,096.90 EMERGENCY Solicitation No. BOE Request Memo 0104 ­ Snow Emergency Contractors February 2010 ­ Bureau of Purchases ­ Req. Nos. Various Award Contractor PO Number Amount DRC Emergency Services, LLC P511976 $2,697,721.05 Conceptual Building & P512817 2,001,808.67 Landscape Butler (BCI), Inc. P512040 1,635,000.00 Arc Construction Services P511975 1,100,000.00 Manuel Luis Construction P512058 1,000,000.00 Ashbritt, Inc. P512064 995,432.50 Blastech Enterprises Inc. P512068 912,560.00 P & J Contracting P512391 628,000.00 A. Leto Construction P512101 580,180.00 Company, Inc. 63 AGENDA BOARD OF ESTIMATES 5/19/10 Award Contractor PO Number Amount Lorenz P512212 499,680.00 Patrick Thomas Trucking, P512026 497,812.50 LLC Baltimore Pile Driving, P512069 475,000.00 Inc. Allied P512145 467,042.50 J.W. Properties P512924 425,700.00 Asbsher General Cont., Inc. P512039 400,000.00 Pioneer Paving P512815 380,735.00 Keyden P521234 353,240.00 Miller Tree P512057 350,760.00 Corporate Maintenance P511973 350,000.00 Group Carroll Concrete P511992 325,000.00 Construction Co. Powell's Trucking Company P511983 300,000.00 Comprehensive Construction P512061 298,110.00 Decorative Concrete P512054 275,000.00 Solution A2Z Environmental Group, P511993 268,485.00 LLC Hawkeye Construction P512059 252,500.00 Turf Plus, Inc. P512050 234,760.00 Monumental Paving P512390 217,600.00 J&N Stafford Corporation P512003 210,125.00 Krohs Nursery P512001 210,000.00 Stella May Contracting, P512067 195,105.00 Inc. 64 AGENDA BOARD OF ESTIMATES 5/19/10 Award Contractor PO Number Amount The Classic Catering People P512761 172,164.40 Machado P512199 171,010.00 H.U.R.B. Landscaping, Inc. P512009 150,000.00 Canyon Contracting, Inc. P512818 142,055.00 Sells Group, LLC P512017 142,000.00 American Heritage P512097 100,000.00 Excavating LLC DBC Accurate Contracting, P512125 100,000.00 LLC Utility Lines Construction P512146 100,000.00 Services, Inc. J.L. Raymaakers & Sons, P511990 100,000.00 Inc. R E Harrington Plumbing & P512055 95,745.00 Heating F. Golden Trucking P512063 88,340.00 Ball & Breckenridge P512178 77,475.00 Trucking Inc. S&S Snow Removal P512002 75,000.00 Jakubs Construction P512086 70,000.00 Rob Breeding's Roll Off P511999 65,000.00 Container Service Dease Concrete Service, Ll P512099 64,135.00 Shorts P512056 58,947.50 Ligon & Ligon, Inc. P512122 50,000.00 Andrew Mack P512123 50,000.00 Southern Contractors, LLC P511986 50,000.00 J and B Lawn care P512024 49,800.00 65 AGENDA BOARD OF ESTIMATES 5/19/10 Award Contractor PO Number Amount Eminence Group, LLC P512027 46,500.00 Class Act Cafe and Catering P512327 44,908.30 Ashbritt, Inc. P512701 40,282.48 U.K. Construction and P511988 35,000.00 Management Delavega LLC P512102 34,350.00 Iacoboni Site Specialist P511980 25,000.00 Samuel Balsam P511982 25,000.00 Capezio Contractors P511989 25,000.00 Byco Enterprises P511991 25,000.00 Julian Trucking, LLC P512025 25,000.00 No Pink Flamingos Designs P512030 25,000.00 In Landscape KMT Contractors P512043 25,000.00 The Mayberry Group, Inc. P512048 25,000.00 Mullan Nursery Co Inc. P512051 25,000.00 HB Trucking, LLC P512070 25,000.00 Donald Fritts P512071 25,000.00 Samuel Trucking P521232 25,000.00 All Source Of Connecticut P512021 25,000.00 Hemlock Construction Co, P512036 25,000.00 Inc Patrick Thomas Trucking, P512459 18,600.00 LLC Maryland Chemical Company P512194 17,640.00 66 AGENDA BOARD OF ESTIMATES 5/19/10 Award Contractor PO Number Amount Scaggs Bros., LLC P512814 16,200.00 P. Bailey/d.b.a. Bailey P512066 15,000.00 Bros Sodexo, Inc & Affiliates P512334 5,587.00 Total $21,133,096.90 In February of 2010, the City experienced a snow emergency of an unprecedented scale, which overwhelmed the City's in-house resources to cope with this threat to the public welfare. The Department of Transportation asked, and the Director of Finance authorized, the Bureau of Purchases to make purchases necessary to cope with the emergency situation. These purchases consisted primarily of snow removal equipment rental and services, with ancillary purchases as needed to support the City's emergency response. The details of each purchase are available in the City's automated purchasing system CitiBuy by referencing the Purchase Orders indicated. The $21,133,096.90 expenditure is the maximum currently awarded; that figure and the actual amount paid to the contractors may change to some degree as late invoices are verified. The City is seeking FEMA reimbursement for these expenditures. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. IT IS HEREBY CERTIFIED THAT THE PURCHASES WERE DUE TO AN EMERGENCY OF SUCH A NATURE THAT THE PUBLIC WELFARE WOULD BE ADVERSELY AFFECTED BY AWAITING BOARD APPROVAL. APPLICATION WAS MADE BY THE DIRECTOR OF TRANSPORTATION TO THE DIRECTOR OF FINANCE TO PROCURE THESE SERVICES, SUPPLIES, AND EQUIPMENT. THE DIRECTOR OF FINANCE AUTHORIZED THIS PROCUREMENT PURSUANT TO ARTICLE VI, SECTION 11 (d)(ii) OF THE CITY CHARTER, AND IT IS BEING REPORTED TO THE BOARD. 67 AGENDA BOARD OF ESTIMATES 5/19/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Department of General Services AUDITS DOES NOT OBJECT TO BOARD APPROVAL SUBJECT TO REVIEW OF ALL INVOICES SUBMITTED BY CONTRACTORS AND PAID, AND THE REVIEW OF ANY REMAINING INVOICES PRIOR TO PAYMENT TO THE CONTRACTORS. 19. TECTA AMERICA ROOFERS INCORPORATION $ 6,240.00 Low Bid IC 525 - Gutter Replacement and Related Work-William J. Myers Pavilion ­ Department of General Services 68 AGENDA BOARD OF ESTIMATES 5/19/10 Department of Housing and ­ First Amendment to Lease Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a First Amendment to Lease Agreement with Baltimore Montessori, Inc. d/b/a Baltimore Montessori Public Charter School #336 (BMI) for property located at 1600 Guilford Avenue and 1634 Guilford Avenue. AMOUNT OF MONEY AND SOURCE: $2,471.00 per month effective August 01, 2010 The monthly rent shall increase three percent on August 1 of every year. BACKGROUND/EXPLANATION: The Board of Estimates approved the lease on March 11, 2009 for approximately 70,833 sq. ft. in the Newer Building (1600 Guilford Avenue). This amendment will add the Original Building, located in the building formerly known as 1634 Guilford Avenue to the lease. The Original Building is an approximate 12,000 square foot, two-story building with a brick basement. The Original Building is located on the northeast corner of the Parcel. The BMI's monthly rent will be increased by $339.00 for rental payment for the Original Building. Effective August 01, 2010, the new monthly rental amount will be $2,471.00. This amount will be increased by 3% each year. The BMI is currently operating a Public Charter School in the Newer Building. Enrollment is open to children throughout the City. HabCo renovated the Newer Building in 2007 to accommodate the Mayor's Code Blue Homeless Shelter and $900,000.00 was expended in upgrades and improvements. The BMI's grades are pre-kindergarten through 5th grade. The 6th grade will be added for the 2010 -- 2011 school year. Approximately 230 -- 250 students will be served when renovations for the Original Building are finalized for the 2012-2013 year. 69 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd Option to Purchase The lease approved on March 11, 2009 provided for an option to purchase the leased premises (1600 Guilford Avenue). The BMI may exercise an option to purchase the leased premises for the option price of $700,000.00 at any time during the original and/or renewal terms. A minimum down payment deposit of $100,000.00 will be required. The BMI may elect for the balance of the purchase price to be a Purchase Money Mortgage with an annual interest rate of 4% and a 20-year term with the Mayor and City Council as Mortgagee. The first amendment to the lease agreement adds the Original Building (formerly known as 1634 Guilford Avenue) in the definition of leased premises that may be purchased by the BMI. The first amendment to the lease also provides that in the event the option to purchase the leased premises is exercised, all rent paid for the Original Building will be credited against the purchase price. Renovation costs for the Original Building are approximately $1,840,986.00. Renovations will occur from June 2010 through December 2011. The BMI has and will continue to apply for grants for the renovation funds. In the meantime, it is seeking a construction loan from banks for the balance. The Abell Foundation has agreed to guarantee the loan. The BMI will be responsible for 100% of all utility bills and other related charges. The City will reimburse BMI up to $100,000.00 during the first five years of the lease for repairs and maintenance. The tenant has been reimbursed $58,799.95. $41,200.05 is the balance. The City will reimburse the BMI up to $25,000.00 for asbestos removal. STATEMENT OF PURPOSE AND RATIONALE FOR AN OPTION TO PURCHASE BELOW THE APPRAISED VALUE: The property (Original and Newer Building) appraised for $1,408,000.00. There is no new established purchase price for the purchase of the Original Building because the BMI provided a development budget in the amount of $1,842,986.00 for the renovations. The proposed School 32 structure is attached to 70 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd the current building and is in the same parcel. The current condition of that building is a hazard to both the school community and the wider neighborhood community. It is a vacant and completely vandalized structure that is blight on the community. The roof is not sound, and the building continues to have structural damage during bad weather conditions. According to a recent assessment, the building contains significant amounts of lead and asbestos, which need to be abated. As a vacant property, it continues to be broken into and used for illegal purposes. The City will not bear the costs to stabilize the property. Also, the Original Building will allow the BMI to expand their program into K-12 grades. This is ideal situation because the Original Building and the Newer Building are located on the same property. In fact, a steel door connects them. In addition, the benefits include: elimination of blight, a return to productive use, and stimulating investment in Greenmount West. The monthly rent of $339.00 for the Original Building will be deducted from the Purchase Price of $700,000.00 because the Montessori School is investing $1,842,986.00 to rehab and stabilize this property, which means a tremendous cost saving to the City. The new use of the building will save the City effort to find another tenant that is compatible with the existing program at the Newer that now accommodates young children. The additional rental payment will encourage the Montessori School to exercise their option sooner rather than later. The New Greenmount West Community Association (NGWCA) was told by the City they would receive $300,000.00 for rehab to cover the operating expenses for the community center in that building (Original Building). The BMI and the NGWCA signed a Memorandum of Understanding for the NGWCA to occupy the lower level of the Original Building for their community center, at $1.00 a year for rent. Therefore, the City will not be held accountable for the full $300,000.00 contribution. 71 AGENDA BOARD OF ESTIMATES 5/19/10 DHCD ­ cont'd The vision of the BMI is to nurture a love of learning in a small, family-like environment by providing an extraordinary and proven Montessori public school experience for families living in Baltimore City. The ultimate goal at Baltimore Montessori PCS is that-through mixed-age groupings, integrated curriculum, peace education, uninterrupted work periods, hand-on materials, art exploration, and freedom within limits-all children will develop their full potential. Baltimore Montessori is in good standing with the Baltimore City Public School System Office of New Initiatives as well as the Maryland Department of Assessment and Taxation. The Space Utilization Committee will review this lease at its meeting on May 18, 2010. (The first amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 5/19/10 PROPOSALS AND SPECIFICATIONS Bureau of Water and - WC 1212, Water Appurtenance Wastewater Installations BIDS TO BE RECV'D: 06/23/2010 BIDS TO BE OPENED: 06/23/2010 Department of Transportation - TR 10304, Resurfacing Highways at Various Locations, Northeast, Sector-I BIDS TO BE RECV'D: 06/16/2010 BIDS TO BE OPENED: 06/16/2010 Department of Transportation - TR 10306, Resurfacing Highways At Various Locations, Southwest Sector III BIDS TO BE RECV'D: 06/16/2010 BIDS TO BE OPENED: 06/16/2010 Department of Transportation - TR 10313, Greater Edmondson Village - Street Lighting Improvements BIDS TO BE RECV'D: 06/16/2010 BIDS TO BE OPENED: 06/16/2010 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 73