NOTICE PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ MAY 5, 2010 Department of Public Works/ - Scheduling of Public Hearing on Department of Finance Proposed Water and Sewer Rate Increases and Miscellaneous Fee Increases ACTION REQUESTED OF B/E: The Board is requested to schedule a hearing for the proposed water and sewer rate increases. Notice of the proposed rates will be published as required. A hearing on June 9, 2010, at 9:00 a.m. is requested. BACKGROUND/EXPLANATION: Pursuant to Ordinance 941 which implements the City Charter Amendment, approved by the voters in 1978, the water and wastewater utilities must be maintained as self-sustaining operations. Under this Ordinance, it is the duty of the Director of Finance and the Director of Public Works to recommend to the Board of Estimates rates and charges to make each utility financially self-sustaining. It is recommended that water rates be increased approximately 9% and sewer rates be increased approximately 9% for consumers in Baltimore City. Eligible senior citizen consumers, age 65 and older in Baltimore City who apply and whose annual household income does not exceed $25,000.00 will receive a 30% discount on water and sewer rates. Also, a water rate increase of approximately 9% is recommended for consumers in Howard, Anne Arundel and Carroll Counties. Increased cost of water and sewer service will be passed on to Baltimore County through the City-County Agreements. Baltimore County establishes its own rates with City concurrence. Current rates and proposed rate schedules follow: Baltimore City Water Quarterly Use Block Current Rate Proposed Rate First 50 Units $2.469 per unit $ 2.691 per unit Next 450 Units 1.518 per unit 1.655 per unit Over 500 Units 1.043 per unit 1.137 per unit AGENDA BOARD OF ESTIMATES 5/5/10 DPW/Finance ­ cont'd Baltimore City Sewer Current Rate Proposed Rate All Units $3.319 per unit $3.618 per unit Howard County Water Wholesale Service Current Rate Proposed Rate $1.064 per unit $1.160 per unit Anne Arundel County Water Quarterly Use Block Current Rate Proposed Rate First 50 units $2.600 per unit $2.834 per unit Next 450 units 1.518 per unit 1.655 per unit Over 500 units 1.043 per unit 1.137 per unit Carroll County Water Raw Water Current Rate Proposed Rate $ .375 per unit $ .409 per unit If adopted, the proposed rates will be effective June 10, 2010. Any consumption up to and including June 9, 2010, will be billed at the current rates. For the typical City household (family of four, 39 units of water per quarter) the current and proposed quarterly bill would be as follows: Current Rate Proposed Rate Quarterly Bill Quarterly Bill Difference Water $ 96.29 $ 104.95 $ 8.66 Sewer 129.44 141.10 11.66 Total $ 225.73 $ 246.05 $ 20.32 2 AGENDA BOARD OF ESTIMATES 5/5/10 DPW/Finance ­ cont'd The last rate increase was effective June 4, 2009. A new chart of minimum quarterly charges will be prepared. It is also recommended that miscellaneous water fees be increased as follows: Miscellaneous Fees Current Proposed Abandonment of water Supply Service ¾" water service $255.00 $280.00 1" water service $255.00 $280.00 1 ½" water service $435.00 $475.00 2" water service $435.00 $475.00 Reduce ¾" meter to 5/8" meter $120.00 $130.00 Reduce 1" meter to ¾" meter $160.00 $175.00 Reduce 1" meter to 5/8" meter $160.00 $175.00 Reduce 2" meter to 1 ½" meter $760.00 $830.00 Testing of City-owned meter (at owner's request) 5/8", ¾", 1" $ 70.00 $ 75.00 Private Fire Protection Fee $100/Yr. $110/Yr. Turn-off/Turn-on Charges 5/8" ­ 1" meters $ 65.00 $ 70.00 1 ½" - Up $100.00 $110.00 Official Vacancy Fee $190.00 $205.00 Fire Flow Test $505.00 $550.00 Fire Hydrant Permit $120.00 $130.00 If adopted, the miscellaneous water fees will be effective June 10, 2010. 3 AGENDA BOARD OF ESTIMATES 5/5/10 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Andrews, Bob Construction $ 684,000.00 Deca, Inc. $ 8,000,000.00 Drake, Inc. $ 6,489,000.00 Emjay Engineering & Construction Co., Inc. $ 8,000,000.00 Galway Bay Corporation $ 71,890,000.00 M & E Sales, Inc. $ 1,500,000.00 M & V Contractual Services, Inc. $ 1,143,000.00 Malstrom Electric, Inc. $ 1,500,000.00 Progressive Contracting Company, Inc. $ 8,000,000.00 R & F Construction LTD $ 8,000,000.00 Weber, Carl M. Steel Service, Inc. $ 3,357,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: A Squared Plus Engineering Support Group, LLC Engineer Alvi Associates, Inc. Engineer Black & Veatch Corporation Engineer Burdette, Koehler, Murphy, and Associates, Inc. Engineer 4 AGENDA BOARD OF ESTIMATES 5/5/10 BOARDS AND COMMISSIONS Daniel Consultant, Inc. Engineer Gale Associates, Inc. Engineer Hillis-Carnes Engineering Associates, Inc. Engineer Johnson Consulting Engineer, Inc. Engineer Legion Design/Campbell & Associates Engineer Min Engineering, Inc. Engineer Oasis Design Group, Inc. Landscape Architect Photo Science Engineer Surveyor Precision Systems, Inc. Engineer Sabra, Wang & Associates, Inc. Engineer Studio 50 Design, LLC Architect Walden Studio Architects & Planners Architect C.L. Warfield and Associates, Inc. Engineer 5 AGENDA BOARD OF ESTIMATES 5/5/10 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 7 - 8 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 6 AGENDA BOARD OF ESTIMATES 5/5/10 PERSONNEL Office of the State's Attorney's Hourly Rate Amount 1. DENISE LESNIEWSKI $28.3416 $34,010.00 Account: 6000-602509-1150-540000-601009 Ms. Lesniewski, a retiree, will work as a Court Secretary. She will be responsible for performing complex office support work involving legal documents. The period of the agreement is effective upon Board approval for one-year. 2. FLORENTINO CANNON $50.00 $ 9,285.00 Account: 5000-584310-1150-137200-601009 Ms. Cannon will work as an Independent Contractor. She will be responsible for conducting immediate crisis interviews of victims of domestic violence, providing resources to the victim/s of domestic violence and compiling and submitting a report of the interview. She will also assist in locating emergency housing, getting locks changed, and contacting family members. The period of the agreement is effective upon Board approval for one- year. 3. CYNTHIA STEVENSON $26.99 $32,390.90 Account: 1001-000000-1150-117900-601009 Ms. Stevenson, a retiree, will continue to work as a Contract Service Assistant I (Secretary). Her duties will include but will not be limited to entering data into various judicial system and in-house databases for defendants' case status. The period of the agreement is effective upon Board approval for one-year. 7 AGENDA BOARD OF ESTIMATES 5/5/10 PERSONNEL Fire Department Approval of "Overlap in Employment" in Excess of 20 working days 4. 10213 ­ Fire Command Staff II Grade 966 ($96,300.00 - $119,000.00) Job No. 2120-12598 Cost: $14,586.00 ­ 1001-000000-2120-226300-601061 The Fire Department is requesting approval of an Overlap in Employment due to the impending retirement on June 20, 2010 of Mr. Raymond Devilbiss, Fire Command Staff II ­ Deputy Chief, Shift Commander. The overlap in employment is being requested in order to provide the Fire Department with continuous staffing of the shift commander function. Therefore, in compliance with the provisions of the Administrative Manual, Section 211-1, the Department of Human Resources is requesting approval of the overlap in employment for the position of Fire Command Staff II, with Deputy Chief, Ernest O. Trimper, III, for 22 days from May 10, 2010 through June 20, 2010. 8 AGENDA BOARD OF ESTIMATES 5/5/10 Police Department ­ Severance Payment ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment by Expenditure Authorization of a lump sum severance payment to Ms. Cindy Orobitg-Bonilla. AMOUNT OF MONEY AND SOURCE: $4,524.24 ­ 1001-000000-2000-195600-601062 BACKGROUND/EXPLANATION: On May 7, 2009 the Public Safety Infirmary determined Ms. Orobitg-Bonilla was unable to perform the duties of a police officer and would be on permanent limited duty. General Order Q-23, Maintenance Program for Limited/Light Duty Personnel establishes that there are no permanent limited light duty positions in the Baltimore Police Department. Accordingly, in view of the above, by the power vested in Commissioner Fredrick Bealefeld, III by the Code of Public Local Laws for Baltimore City, Subtitle 16, Police Department, Section 16 - 18, Retirement Section, Ms. Orobitg-Bonilla was officially notified in writing, that effective February 25, 2009 she would be removed from the departmental payroll and would receive a lump sum severance payment equivalent to one month's pay, at her current salary level. Upon approval by the Board, the payment will be made directly to Ms. Orobitg-Bonilla. APPROVED FOR FUNDS BY FINANCE 9 AGENDA BOARD OF ESTIMATES 5/5/10 Police Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the Governor's Office of Crime Control and Prevention (GOCCP) under the Byrne-Justice Assistance Grant Program entitled "National Cruelty Investigations Training ­ LETS". The period of the grant award agreement is March 1, 2010 through April 30, 2010. AMOUNT OF MONEY AND SOURCE: $7,200.00 ­ 4000-468110-2010-682600-603026 BACKGROUND/EXPLANATION: The Department's National Cruelty Investigations Training project enhances officer's skills and knowledge through specialized training. Training dates are from April 5, 2010 to April 9, 2010. The level of instruction provides information on conducting systematic investigations of animal cruelty; including warrant writing, interview skills, processing crime scenes, and animal law. Grant funds cover the cost of bringing the trainer to the Department to train 15 police officers. The grant award agreement is being presented at this time because it was just received by the Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Depart- ment as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 5/5/10 Police Department ­ Interagency Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interagency agreement with the Mayor's Office of Criminal Justice and the Circuit Court for Baltimore City. The period of the agreement is October 1, 2009 through September 30, 2010. AMOUNT OF MONEY AND SOURCE: $38,705.00 ­ 4000-435210-2250-67030-607001 BACKGROUND/EXPLANATION: On September 21, 2009, the Board approved acceptance of the FY 2009 Justice Assistance Grant (JAG) V Award from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. The period of the original grant award is October 1, 2008 through September 30, 2012. The City uses this funding to continue supporting its crime reduction and prevention strategy. The interagency agreement will be funded under the FY 2009 Edward Byrne Memorial Justice Assistance Grant. Funds will be utilized to hire a Community Services Site Supervisor in order to reduce crime through crime prevention programs. The Community Services Supervisor will assist representatives of community based non-profit organizations and community associations with the development and implementation of work projects that support community anti-crime goals. The request is late because the signed agreement was just received by the Department. APPROVED FOR FUNDS BY FINANCE (The interagency agreement has been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 5/5/10 Commission on Aging & ­ Revised Notification of Grant Award Retirement Education ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a revised notification of grant award (NGA). AMOUNT OF MONEY AND SOURCE: $21,721.00 ­ 6000-633510-3250-319430-000000 - Increase BACKGROUND/EXPLANATION: On January 13, 2010 the Board approved the original award from the Maryland Department of Aging (MDoA) in the amount of $207,247.00 for the Nutrition Service Incentive Program. The original award is being increased by $21,721.00 for a total of $228,968.00 for FY2010. The NGA is being presented at this time because of its late arrival from the MDoA. APPROVED FOR FUNDS FOR FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The revised notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 5/5/10 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 14 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 13 AGENDA BOARD OF ESTIMATES 5/5/10 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 12,000.00 9938-902720-9475 9938-901720-9474 State Reserve Active Athletic Courts Athletic Courts & Fields Reno. & Fields Reno. This transfer will provide funds to cover the costs associated with furnishing and installing the entrance gate at Swann Park under contract No. BP07103. Department of Transportation 2. $ 65,854.80 9950-901942-9508 9950-901882-9508-3 MVR Const. Res. - Design & Studies Argonne Drive Annapolis Road Bridge Bridge This transfer will fund costs associated with award of Task No. 11 on Project No. 1038 to Rummel, Klepper & Kahl, LLP for analysis of four bridges, Annapolis Road Bridge, Water View over 1-295, Monroe Street Ramp over CSXT and Russell Street over CSXT which mandates further study by consultant. 14 AGENDA BOARD OF ESTIMATES 5/5/10 Fire Department ­ Retroactive Payments The Board is requested to approve a retroactive payment to the following retiree: Position Amount HENRY FORD II Firefighter Paramedic $33,697.28 Apprentice Account: 1001-000000-2120-226300-601061 Arbitration Case FMCS 080115-01440-1 requires the City pay Mr. Ford for an additional 90 days (terminal leave) full pay and benefits. This retroactive adjustment will make Mr. Ford whole from the City. APPROVED FOR FUNDS BY FINANCE 15 AGENDA BOARD OF ESTIMATES 5/5/10 TRAVEL REQUESTS Police Department Fund Name To Attend Source Amount 1. Deborah A. FBINAA Asset $1,805.00 Owens Conference Forfeiture Boston, MA Fund July 23 ­ 28, 2010 (Reg. $425.00) Mayor's Office of Employment Development 2. Karen Sitnick U.S. Conference Admin. $1,639.92 of Mayor's Cost 78th Annual Conference June 10 ­ 12, 2010 (Reg. $700.00) The Subsistence rate for this location is $150.00 per day. The hotel cost is $169.00 per night. The Department is requesting an additional $19.00 per night to offset the cost of the hotel and an additional $40.00 per night to cover the cost of meals and incidental expenses, all of which are included in the total. 16 AGENDA BOARD OF ESTIMATES 5/5/10 Health Department - Agreements The Board is requested to approve and authorize execution of the various agreements. 1. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 50,000.00 BLOOMBERG SCHOOL OF PUBLIC HEALTH Account: 5000-585210-5750-649896-603051 The JHU's Bloomberg School of Public Health Center for Communication Programs will be responsible for conducting trainings related to topics impacting infant mortality. The Center will produce an educational video to promote Safe Sleep. The period of the agreement is February 1, 2010 through September 30, 2010. 2. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 74,934.00 Account: 4000-422510-3030-273015-603051 The JHU will provide a Laboratory Technician to work at the Health Department Disease Control Laboratory. The Laboratory Technician will process, label, and inspect all gonorrhea/chlamyida specimen samples and perform gonorrhea/chlamyida test. The period of the agreement is January 1, 2010 through December 31, 2010. The agreements are late because the grants funds were recently awarded. 3. THE JOHNS HOPKINS UNIVERSITY (JHU) $225,207.00 Account: 4000-424510-3040-276904-603051 The JHU will provide primary care for the Ryan White Part B Program. The JHU will maintain comprehensive HIV primary and specialty, to uninsured/underinsured clients in the Baltimore Metropolitan Area. The JHU will provide laboratory evaluations to monitor HIV infection, provide radiological and diagnosis evaluations to facilitate the 17 AGENDA BOARD OF ESTIMATES 5/5/10 Health Department- cont'd medical management of HIV infection and its complications. The services will enhance access and adherence to HIV treatment by incorporating pharmacy support services in the delivery of HIV primary care. The period of the agreement is July 1, 2009 through June 30, 2010. 4. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 220,739.00 Account: 4000-424510-3040-276956-603051 The JHU will provide HIV Treatment Adherence services for the Ryan White Part B Program. The JHU will provide comprehensive HIV primary care, train and educate providers in HIV care, and conduct research to advance the treatment and prevention of HIV infection. The program will enhance client adherence with taking medication and keeping medical appointments, increase the client's knowledge of HIV, medication, symptom management, and provide emotional support and project evaluations to address the question of effectiveness and provision of a Positive Self Management training that has demonstrated efficacy and standard curricula. The period of the agreement is July 1, 2009 through June 30, 2010. The agreements are late because the State AIDS Administration programmatically manages Ryan White Part B services. The Department is responsible for processing contracts after receipt of an approved budget and scope of services and making payments to provider after the State selects the provider through the Request for Proposal process. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 5/5/10 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay Baltimore Substance Abuse Systems, Inc. (BSAS) for additional Needle Exchange Program services. The invoice is for the period July 1, 2008 through June 30, 2009. AMOUNT OF MONEY AND SOURCE: $16,000.00 ­ 1001-000000-3040-273300-601001 10,206.38 ­ 1001-000000-3000-262800-601001 $26,206.38 - Total BACKGROUND/EXPLANATION: On May 27, 2009, the Board approved the agreement with BSAS in the amount of $223,175.00 for the period July 1, 2008 through June 30, 2009. During the period of the agreement with BSAS additional services were provided, the Department was notified of this variance after the period of the agreement expired. The variance was calculated based on the Annual Report. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 19 AGENDA BOARD OF ESTIMATES 5/5/10 EXTRA WORK ORDER AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 21 - 23 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 20 AGENDA BOARD OF ESTIMATES 5/5/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $5,810.00 ­ TR 05312, Lombard Street Resurfacing from Martin Luther King Boulevard to President Street $ 16,575.00 - Machado Constr. - - Co., Inc. 2. EWO #026, $ 46,985.00 ­ TR 04308R, Charles Street Resur- facing & Streetscape from Madison Street to North Avenue $ 9,095,012.75 $ 691,976.05 Civil Constr., - - LLC 3. EWO #037, $113,950.00 ­ TR 04308R, Charles Street Resur- facing & Streetscape from Madison Street to North Avenue $ 9,095,012.75 $2,074,979.19 Civil Constr., LLC - - LLC 4. EWO #006, $0.00 ­ TR 07017, Resurfacing Highways at Various Locations ­ JOC Y $ 2,069,451.08 $ 79,567.30 M. Luis Constr. 180 - Co., Inc. Days Bureau of Solid Waste 5. EWO #014, $27,000.00 ­ S.W.C. 06010, Construction of Cell 6, Phase II, Stage 3 and Site Improvements at the Quarantine Road Landfill $12,997,777.00 $3,457,513.59 American Infra- 0 - structure, Inc. 6. EWO #015, $141,530.00 ­ S.W.C. 06010, Construction of Cell 6, Phase II, Stage 3 and Site Improvements at the Quarantine Road Landfill $12,997,777.00 $3,484,513.59 American Infra- 0 - structure, Inc. 21 AGENDA BOARD OF ESTIMATES 5/5/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water & Wastewater 7. EWO #075, $48,033.20 ­ S.C. 791, Eastern Avenue Pumping Station Improvements $22,677,334.00 $861,960.32 Whiting-Turner 0 89 Contracting Co., Inc. 8. EWO #001, $70,071.48 ­ W.C. 1163, Waverly/Cedarcroft Areas Infrastructure Rehabilitation $ 8,192,356.73 - J. Fletcher 0 90 Creamer & Son, Inc. 9. EWO #002, $403,658.11 ­ W.C. 1198, Urgent Need Work In- frastructure Rehabilitation Various Locations $10,473,325.00 $ 134,318.50 Spiniello Com- 0 25 panies 10. EWO #003, $419,103.68 ­ W.C. 1198, Urgent Need Work In- frastructure Rehabilitation Various Locations $10,473,325.00 $ 537,976.61 Spiniello Com- 0 25 panies 11. EWO #004, $1,059,480.00 ­ W.C. 1198, Urgent Need Work In- frastructure Rehabilitation Various Locations $10,473,325.00 $ 957,080.29 Spiniello Com- 0 25 panies 22 AGENDA BOARD OF ESTIMATES 5/5/10 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. BW&WW ­ cont'd 12. EWO #004, $194,168.41 ­ Project 1046, Provide Construction Engineering and Inspection Services $ 1,457,725.00 $1,697,639.60 EA Engineering, - - Science, & Tech. 13. EWO #003, $35,748.49 ­ S.W.C. 7756, Charles Street Box Culvert Rehabilitation at Stoney Run $857,487.72 $48,457.92 Monumental Paving 5 25 & Excavating, Inc. 23 AGENDA BOARD OF ESTIMATES 5/5/10 Bureau of Water and Wastewater ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 004 to EA Engineering, Science and Technology under Project No. 1076, Provide Engineering Inspection Assistance. AMOUNT OF MONEY AND SOURCE: $ 54,405.06 ­ 9960-909700-9557-900020-705032 ­ WC 1163 54,405.06 ­ 9956-904592-9551-900020-705032 ­ SC 839 26,479.21 ­ 9956-901858-9551-900020-705032 ­ SC 874 59,806.51 ­ 9956-910533-9551-900020-705032 ­ SC 852 15,110.02 ­ 9960-904432-9557-900020-705032 ­ WC 8652 $210,205.86 BACKGROUND/EXPLANATION: The consultant will perform Task No. 004 under Project 1076 in accordance with their proposal dated February 1, 2010. Under this task the consultant will perform scheduling, engineering, and inspection assistance for ongoing projects assigned to the Bureau of Water and Wastewater, Construction Management Division. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 24 AGENDA BOARD OF ESTIMATES 5/5/10 CITY COUNCIL BILLS: No. 09-0420 - An Ordinance concerning Sale of Property ­ Block 5216, Lot 053 for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interests in certain property known as Block 5216, Lot 053 and no longer needed for public use; and providing for a special effective date. No. 09-0421 ­ An Ordinance concerning Sale of Property ­ Block 5216, Lot 055 for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interests in certain property known as Block 5216, Lot 055 and no longer needed for public use; and providing for a special effective date. No. 09-0422 ­ An Ordinance concerning Sale of Property ­ Block 5216, Lot 057 for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interests in certain property known as Block 5216, Lot 057 and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 25 AGENDA BOARD OF ESTIMATES 5/5/10 CITY COUNCIL BILLS: 09-0404 ­ An Ordinance concerning Sale of Properties ­ 2306 ­ 2308 Riggs Avenue and 2950-2966 Mosher Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain properties that are known as 2306-2308 Riggs Avenue and 2950-2966 Mosher Street and are no longer needed for public use; and providing for a special effective date. THE DEPARTMENT OF PUBLIC RECOMMENDS APPROVAL OF BILL NO. 09-0404 AS PROPOSED TO BE AMENDED WITH THE UNDERSTANDING THAT THE RELEVANT EASEMENTS WILL BE RECORDED IN THE DEED. ALL REPORTS RECEIVED WERE FAVORABLE. 26 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Recreation and Parks ­ Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a notification of grant award from WBAL Kids Campaign. AMOUNT OF MONEY AND SOURCE: Amount Recreation Account No. Center $ 1,500.00 Medfield 2096-796218-7960-821800-600000 1,500.00 Parkview 2096-796285-7960-828500-600000 1,500.00 Towanda 2096-796222-7960-822200-600000 1,500.00 Central 2096-796253-7960-825300-600000 Rosemont 1,500.00 Lillian 2096-796374-7960-837400-600000 Jones 1,500.00 Robert C. 2096-796223-7960-822300-600000 Marshall 1,500.00 Samuel F. B. 2096-796262-7960-826200-600000 Morse 1,500.00 Solo Gibbs 2096-796342-7960-834200-600000 1,500.00 Collington 2096-796279-7960-827900-600000 Square 1,500.00 Greenmount 2096-796274-7960-827400-600000 1,500.00 Madison 2096-796278-7960-827800-600000 Square 1,500.00 Oliver 2096-796282-7960-828200-600000 1,500.00 Fort 2096-796229-7960-822900-600000 Worthington 27 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Recreation and Parks ­ cont'd 1,500.00 Brooklyn 2096-796233-7960-823300-600000 O'Malley 1,500.00 Curtis 2096-796357-7960-835700-600000 Bay 5,000.00 Patapsco 2096-796361-7960-836100-600000 2,000.00 Camp Variety 2096-796622-7960-862200-600000 T.R. $29,500.00 - Total BACKGROUND/EXPLANATION: The WBAL Kids Campaign has awarded grants, as indicated above in support of summer camp opportunities at the aforementioned recreation centers. The Patapsco Recreation Center, Camp Variety is a part of the Therapeutic Recreation Division. Funds will be used to support camp scholarships, tee-shirts, field trips and other summer activities. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 28 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Housing and Community­ Agreements Development/Homeless Services The Board is requested to approve and authorize execution of the various agreements. 1. PROJECT PLASE, INC. $169,979.00 Account: 4000-496211-3570-591426-603051 The organization will provide transitional housing and supportive services to 12 single, medically fragile homeless individuals at the transitional housing facility located at 1814 Maryland Avenue. Services to be provided will enable individuals to become stable, connect to resources in the community and access long-term permanent housing. The period of the agreement is October 1, 2010 through September 30, 2011. 2. ST. VINCENT DE PAUL OF BALTIMORE, INC./ $355,186.00 400 S. BOND STREET Account: 4000-496211-3570-591429-603051 The organization will assist approximately 28 chronically homeless men and women in accessing and sustaining permanent housing settings through its Home Connections I Program. The organization will provide intensive case management, assist clients in resolving mental illness, substance abuse and physical health problems as well as accessing services within the community. The period of the agreement is January 1, 2011 through December 31, 2011. 29 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD/BHS 3. ST. VINCENT DE PAUL OF BALTIMORE, INC. $355,186.00 Account: 4000-496210-3570-591429-603051 The organization will assist approximately 28 chronically homeless men and women in accessing and sustaining permanent housing settings through its Home Connections I Program. The organization will provide intensive case management, assist clients in resolving mental illness, substance abuse and physical health problems as well as accessing services within the community. The period of the agreement is January 1, 2010 through December 31, 2010. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Housing and ­ Amendment to Agreement and Community Development Agreements The Board is requested to approve and authorize execution of an amendment to agreement and agreements. AMENDMENT TO AGREEMENT 1. UNION BAPTIST CHURCH SCHOOL/HARVEY $ 6,263.00 JOHNSON HEAD START PROGRAM Account: 4000-485810-5750-642410-603051 The Harvey Johnson Head Start Program will provide services to 214 children and their families in Baltimore City. On March 3, 2010, the Board approved a grant agreement in the amount of $97,064.00. The period of the agreement is July 1, 2009 through September 30, 2010. This amendment to agreement will increase the funding by $6,263.00 for the operation of the Head Start Program. The agreement is late because of the delays in the administrative review process. AGREEMENTS 2. THE FAMILY TREE, INC. $33,500.00 Account: 2089-208910-5930-532226-603051 The funds will support the organization's Family Clearinghouse-Parenting for Success Initiative. This initiative will provide a triage model of support services to low-to moderate-income families to prevent child abuse and neglect in the following communities: Greater Mondawmin, Penn-North, Reservoir Hill, Greater Charles Village/Barclay, Waverly, Medfield/Hampden, Greenmount, Belair-Edison, Midway, Coldstream-Homestead-Montebello, and Perkins/Middle East. The period of the agreement is January 1, 2010 through December 31, 2010. 31 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd 3. YOUNG WOMEN'S CHRISTIAN ASSOCIATION $ 89,545.00 OF THE GREATER BALTIMORE AREA, INC. (YMCA) Account: 2089-208910-5930-532023-603051 The YMCA maintains and operates a transitional housing facility located at 1711 McCulloh Street. The funds will be used to provide homeless families that reside in the facility with a comprehensive set of support services. The services will assist them in gaining economic stability, permanent housing, employment, job placement, family counseling, before and after care, and educational classes. The period of the agreement is October 1, 2009 through September 30, 2010. MWBOO GRANTED A WAIVER. 4. BALTIMORE RISING, INC. $138,000.00 Account: 2089-000000-5930-426630-603051 $ 40,100.00 2089-208910-5930-426630-603051 $ 97,900.00 The organization will provide intensive school-based mentoring programs for youth who are at-risk of skipping school, dropping out of school, teen pregnancy, suspensions, expulsions, and committing crimes. The period of the agreement is August 1, 2009 through July 31, 2010. FOR THE FY 2010, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $15,199.00, AS FOLLOWS: MBE: $1,519.00 WBE: $ 759.00 On May 13, 2009, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2009 Annual Action Plan for the following formula programs: 32 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. American Dream Downpayment Initiative (HOME) 4. Housing Opportunity for People with AIDS (HOPWA) 5. Emergency Shelter Grant Program (ESG) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2009 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Housing and - Lien Releases Community Development The Board is requested to approve the releases of liens, plus all accrued interest and/or penalties on the vacant properties, for the transferee, The Preston Community Development Corporation (PCDC). The PCDC will build single-family homes for homeownership. The release of liens on the following properties will make it financially feasible for redevelopment and prevent tax abandonment. Property Lien Release Amount 1. WS Homewood Ave. SWC $9,425.81 of Hoffman St. Block 1142B, Lot 045 Prior to settlement, the PCDC will pay the assessed value of the property of $5,400.00. This amount exceeds the flat tax and water charges for the property, which currently totals $1,438.09. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $5,400.00, within 120 days from the date of approval by the Board, will void this release. 34 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd 2. ES Wirton St. $6,465.60 SEC of E Hoffman St. Block 1142B, Lot 001 Prior to settlement, the PCDC will pay the assessed value of the property of $3,300.00. This amount exceeds the flat tax and water charges for the property, which currently totals $879.92. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $3,300.00, within 120 days from the date of approval by the Board, will void this release. 3. SS E Hoffman St. $7,688.84 SEC Proctor St. Block 1142B, Lot 050 Prior to settlement, the PCDC will pay the assessed value of the property of $4,000.00. This amount exceeds the flat tax and water charges for the property, which currently totals $1,064.16. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $4,000.00, within 120 days from the date of approval by the Board, will void this release. 35 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd 4. ES Homewood Ave. $8,520.41 SEC of Hoffman St. Block 1143, Lot 001 Prior to settlement, the PCDC will pay the assessed value of the property of $4,300.00. This amount exceeds the flat tax and water charges for the property, which currently totals $1,148.23. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $4,300.00, within 120 days from the date of approval by the Board, will void this release. 5. ES Valley St. $9,101.25 SEC of Hoffman St. Block 1144, Lot 016 Prior to settlement, the PCDC will pay the assessed value of the property of $4,900.00. This amount exceeds the flat tax and water charges for the property, which currently totals $1,311.99. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $4,900.00, within 120 days from the date of approval by the Board, will void this release. 36 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd 6. SS E Hoffman St. $8,268.22 SWC Wilcox St. Block 1144, Lot 021 Prior to settlement, the PCDC will pay the assessed value of the property of $4,500.00. This amount exceeds the flat tax and water charges for the property, which currently totals $1,201.15. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $4,500.00, within 120 days from the date of approval by the Board, will void this release. 7. 1316 Valley St. $9,559.11 Prior to settlement, the PCDC will pay the assessed value of the property of $1,000.00. This amount exceeds the flat tax and water charges for the property, which currently totals $651.72. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $1,000.00, within 120 days from the date of approval by the Board, will void this release. 37 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd 8. 1325 Hillman St. $7,949.21 Prior to settlement, the PCDC will pay the assessed value of the property of $1,000.00. This amount exceeds the flat tax and water charges for the property, which currently totals $555.24. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $1,000.00, within 120 days from the date of approval by the Board, will void this release. 9. 1326 Hillman St. $8,821.09 Prior to settlement, the PCDC will pay the assessed value of the property of $1,000.00. This amount exceeds the flat tax and water charges for the property, which currently totals $628.56. The amount paid will be applied to satisfy the water bill, real estate taxes flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $1,000.00, within 120 days from the date of approval by the Board, will void this release. 38 AGENDA BOARD OF ESTIMATES 5/5/10 DHCD ­ cont'd Pursuant to the Annotated Code of Maryland, Tax Property 14-806, the Board has the authority to release liens against real property under certain circumstances. In this case, each above listed property complies with all requirements under the lien release law: · the property is a vacant house, · the liens exceed the assessed value of the property, and · the transferee will redevelop the property and return it to productive use within a reasonable time and eliminate blighting conditions. (The lien releases have been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Housing and ­ Expenditure of Funds Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve expenditure of funds to pay Visions Uplifting Community. The services were rendered in 2007. AMOUNT OF MONEY AND SOURCE: $40,540.00 ­ 9910-904083-9588-900000-704047 BACKGROUND/EXPLANATION: The organization provided emergency lot and yard cleaning services to various Baltimore City locations on behalf of the DHCD. The cost of the work was determined based on lot size and amount of debris to be removed. The services were provided at the direction of the Mayor's Office beginning in 2004, as part of the Mayor's clean-up project in Park Heights and locations in East Baltimore. At the time the work was performed relating to the outstanding invoices dated between July and September 2007, there was a funding issue and the invoices were never processed. The funding issue has been resolved and the requested information from the vendor was recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 40 AGENDA BOARD OF ESTIMATES 5/5/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Options 1. Carolyn J. Class 921 N. Collington G/R $ 600.00 Ave. $48.00 2. Michael Mario 951 N. Collington G/R $ 450.00 Ave. $54.00 Funds will be transferred prior to settlement into account 9910- 904415-9588-900000-704044, EBDI Project, Phase II. 3. Iesha Futrell, 1828 E. Biddle F/S $52,000.00 Personal St. Representative of the Estate of Jessie Carter Funds are available in account 9910-906416-9588-900000- 704040, EBDI Project, Phase II. 4. Bruce Flythe 1830 E. Chase St. L/H $57,667.00 and Audreda Flythe Funds are available in account 9910-906416-9588-900000- 704040, EBDI 1549 Phase 2E Project. 5. Kenneth Jones 1732 E. Chase St. F/S $35,000.00 Funds are available in account 9910-906416-9588-900000- 704040, EBDI 1548 Phase 2E Project. 6. Lorraine Waters 1813 E. Biddle St. L/H $62,750.00 Funds are available in account 9910-906416-9588-900000- 704040, EBDI Project, Phase II. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 41 AGENDA BOARD OF ESTIMATES 5/5/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Condemnations 7. Ruth Berry 1108 Rutland Ave. L/H $58,900.00 Funds are available in account 9910-906416-9588-900000-704040, EBDI 1548 Phase 2G Project. 8. Marcel Umphery 1726 E. Chase St. F/S $51,800.00 Funds are available in account 9910-906416-9588-900000- 704040, EBDI 1548 Phase 2E Project. A LETTER OF PROTEST HAS BEEN RECEIVED FROM MARCEL UMPHERY. 9. Nancy C. Hubble 919 N. Collington G/R $ 308.33 St. $37.00 Funds are available in account 9910-904415-9588-900000- 704040, EBDI Project, Phase II. The Board is requested to approve acquisition of the ground rent interest by condemnation or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this property. DHCD ­ Condemnation ­ Quick-Take 10. Linda C. Durham 919 N. Washington F/S $55,500.00 St. Funds are available in account 9910-906416-9588-900000-704040, EBDI Phase 2F Project. 42 AGENDA BOARD OF ESTIMATES 5/5/10 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Baltimore Development Corporation - Option 11. R. Marc Goldberg, 465 Oldtown Mall G/R $1,056.00 R. Marc Goldberg, $96.00 Trustee for: Rachel Goldberg, and Lance Goldberg, Glenn Goldberg, Glenn Goldberg, Trustee for: Jared Goldberg, Cameron Goldberg, and Tyler Goldberg Funds will be transferred prior to settlement into account 9910-902879-9601, 22nd EDF, Oldtown Urban Renewal Plan. 12. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 1,056.00 9910-904982-9600 9910-902879-9601 22nd EDF Constr. Res. Commercial Commercial Revitalization Program Revitalization Program This transfer will provide funds for the acquisition of the ground rent at 465 Oldtown Mall that is part of the land assembly needed for the redevelopment of Oldtown Mall. The BDC awarded a 5-acre site at Oldtown Mall to Continental Realty in 2005 for the development of a full-service grocery store as part of a shopping center or mixed-use development; the BDC is acquiring additional land to make the site larger. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 43 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Finance ­ BPW Capital Grant Agreements The Board is requested to approve and authorize execution of the Capital Grant Agreements with the State of Maryland acting through the Board of Public Works. 1. PARK HEIGHTS SPORTS COMPLEX (BALTIMORE CITY) $500,000.00 State of Maryland Grant Authorization DGS Item 150, pursuant to Chapter 290 Acts of the 2002 Laws of Maryland and amended by Chapter 707, Acts of 2009 Enabling Act. The funds will be used to assist in the acquisition, design and construction of the Park Heights Sports Complex. 2. PARK HEIGHTS SPORTS COMPLEX (BALTIMORE CITY) $250,000.00 State of Maryland Grant Authorization Pursuant to Chapter 440 Acts of the 2000 Laws of Maryland and further amended by Chapter 094, 2007 and further amended by Chapter 707, Acts of 2009 ("Enabling Acts"). The funds will be used for the planning, design, construction, and capital equipping of a sport complex and related amenities located in Baltimore City. (The capital grant agreements have been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Finance ­ Indemnification of Officers and Directors of Certain Quasi-Public Corporations and Entities ACTION REQUESTED OF B/E: The Board is requested to approve and adopt a renewal of a Resolution concerning the indemnification of officers and directors of certain quasi-public corporations and entities. The period of the renewal of the resolution is effective upon Board approval for five years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 11, 2005 the Board approved a resolution to indemnify the officers and directors of certain quasi-public corporations and entities for a period of five years. The City in recent years assisted in the creation of a certain non-profit corporations and related entities collectively (corporations), whose purpose is to perform various and sundry functions promoting the general welfare of the citizens of Baltimore. Because of the prohibitive cost, most of these corporations have found it impossible to acquire liability insurance for officers, directors and employees. This created a situation in which it was difficult to obtain the services of the persons to serve as officers, directors and employees of these corporations. In order to address this problem, the Board has, in the past, adopted resolutions, whereby it indemnified said directors, officers and employees. 45 AGENDA BOARD OF ESTIMATES 5/5/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following page: 47 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 46 AGENDA BOARD OF ESTIMATES 5/5/10 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 1. B50001446, Baltimore Evans Boat $754,000.00 Harbor Connector Repairs, Inc. Vessels THIS IS A FEDERALLY FUNDED PROJECT. DBE GOALS WERE SET AT 0%. 47 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Public Works ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Center For Watershed Protection, Inc. (CWP). The period of the agreement is March 15, 2010 through June 13, 2010. AMOUNT OF MONEY AND SOURCE: $11,055.00 ­ 2070-000000-5550-399700-603026 BACKGROUND/EXPLANATION: In April 2009, the Environmental Protection Agency (EPA) conducted an inspection of the City's National Pollutant Discharge Elimination System permit to investigate compliance. As a result of the investigation, the EPA issued an Administrative Order, which recommended that the City provide training to educate appropriate personnel who have direct contact with the MS4 permit regarding the detection and elimination of illicit discharges. The City has contracted with the CWP in the past to do watershed surveys. The CWP will train City staff to conduct the surveys. The agreement is late because of changes in the administration and revisions to the documents to reflect the changes. Personnel changes were made, which required documents to be transferred to the newly assigned designee. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 05/05/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. USC CANTERBURY CORP. $11,824.00 Only Bid Solicitation No. B50001464 ­ HP Switches ­ Police Department ­ Req. No. R534364. The price is considered fair and reasonable. 2. W.S. JENKS & SON $11,410.61 Low Bid Solicitation No. 07000 ­ Fluke Calibrator Parts ­ Department of Public Works ­ Req. No. R538120 3. SICO AMERICA, INC. $17,746.18 Sole Source Solicitation No. 08000 ­ Repair Parts for SICO Stages ­ Baltimore Convention Center ­ Req. No. R543482 The vendor is the manufacturer and sole provider of the repair parts needed. 4. JOHNS EASTERN COMPANY, INC. $ 7,000.00 Renewal Solicitation No. B50000541 ­ General Liability for 1st Mariner Arena and Convention Center ­ Department of Finance ­ Req. No. R506797 On July 1, 2008, the Board approved the initial award in the amount of $7,450.00. The award contained renewal options at the sole discretion of the City. On May 13, 2009, the Board approved the first renewal in the amount of $9,312.50. This is the final renewal in the amount of $7,000.00 for the period July 1, 2010 through June 30, 2011. 5. SICO AMERICA, INC. $ 7,315.00 Sole Source Solicitation No. 08000 ­ Replacing Stage Draping ­ Baltimore Convention Center ­ Req. No. R541249 The vendor is the manufacturer and sole provider of the draping needed. 49 AGENDA BOARD OF ESTIMATES 05/05/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. HEBBVILLE DENTAL LAB $ 2,500.00 Increase Solicitation No. 06000 ­ Dental Supplies ­ Health Department ­ P.O. No. P510581 On October 6, 2009, the Board approved the initial award in the amount of $4,950.00. Due to the anticipated increase in demand for the remainder of the fiscal year this increase in the amount of $2,500.00 makes the total award amount $7,450.00. 7. MEADOWLANDS BUSINESS PARK $15,827.00 Sole Source Solicitation No. 08000 ­ Citect End User License ­ Department of Public Works ­ Req. No. R546855 The vendor is the sole provider of this proprietary software. 8. DURRETT SHEPPARD STEEL CO., INC. $ 6,390.00 Low Bid Solicitation No. B50001461 ­ Stainless Steel Stud ­ Department of Transportation ­ Req. No. R544725 9. TOTAL PLASTICS, INC. $ 7,933.92 Low Bid Solicitation No. 07000 ­ Plastic Sheets ­ Department of General Services ­ Req. No. R543699 10. ELEMENT K CORPORATION $14,207.52 Low Bid Solicitation No. B50001411 ­ Microsoft Windows Training Manuals ­ Department of Human Resources ­ Req. No. R537446 The period of the award is May 5, 2010 through May 4, 2011 with four one-year renewals. 50 AGENDA BOARD OF ESTIMATES 05/05/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. PELICAN MOBILE COMPUTERS, INC. $ 5,520.00 Low Bid Solicitation No. B50001437 ­ Police LED Visor Lights ­ Police Department ­ Req. No. R542156 12. MEDTRONICS-PHYSIO CONTROL $42,384.00 Sole Source Solicitation No. 08000 ­ LP12 Defibrillators ­ Fire Depart- ment ­ Req. No. R547590 ­ Agencies Various The Fire Department is trained to use LifePak 12 defibrillators, which are standardized systems used throughout the Department and are only available from this vendor. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. RESOURCE INFORMATION Sole Source/ AND CONTROL CORP. $27,310.68 Agreement Solicitation No. 08000 ­ Maintenance Support for ConCentRIC Software ­ Convention Center ­ Req. No. R537518 The Board is requested to approve and authorize execution of an agreement with Resource Information and Control Corporation. The period of the agreement is May 1, 2010 through April 30, 2013. The vendor is the sole source of this proprietary software already in use at the Convention Center. 51 AGENDA BOARD OF ESTIMATES 05/05/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 14. ARAMARK REFRESHMENT SERVICES, LLC Revenue Contract Renewal Solicitation No. BP 05135 ­ Coin Operated Cold Beverage Vending Service ­ Agencies Various ­ Req. No. N/A On March 11, 2005, the Board approved the initial revenue contract. The award contained one 1-year renewal option at the sole discretion of the City. The Fiscal 2009 net revenue of this contract was $45,619.82. The estimated five year revenue is $228,100.00. The period of the renewal is May 11, 2010 through May 10, 2015. MWBOO GRANTED A WAIVER. 15. JOHN EASTERN COMPANY, INC. $39,500.00 Renewal Solicitation No. B50000542 ­ School Bus Claim Services ­ Department of Finance ­ Req. No. R506775 On July 2, 2008, the Board approved the initial award in the amount of $24,999.99. The award contained renewal options at the sole discretion of the City. Subsequent actions have been approved. This is the final one-year renewal in the amount of $39,500.00 for the period July 1, 2010 through June 30, 2011. MWBOO GRANTED A WAIVER. 52 AGENDA BOARD OF ESTIMATES 05/05/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. PROPERTYROOM.COM, Ratification and INC. Revenue contract Term Order Solicitation No. 06000 ­ Personal Property On-Line Auction Service ­ Police Department ­ Req. No. R547092 On July 23, 2008 the Board approved the initial revenue award. The vendor provides on-line auction and other services for the disposal of Police evidence items. Due to an administrative error, Solicitation No. 06000 Agreement for Personal Property On-Line Auction Service expired on July 22, 2009, with three 1-year renewal options remaining. However, the vendor continued to supply the services to meet the City's needs. It is requested that the services be ratified for the period July 23, 2009 through May 4, 2010, and that a term purchase order be approved under the same terms and conditions as Agreement No. 06000 for the period May 5, 2010 through July 23, 2010, including the remaining two 1-year renewal options. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 53 AGENDA BOARD OF ESTIMATES 05/05/10 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. STU RON SPRINGS $ 0.00 EFFICIENCY ENTERPRISES $ 75,000.00 Renewal Solicitation No. BP 07111 ­ RV and Motor Home Repairs ­ Department of General Services, Fleet Management ­ PO. Nos. P508392 and P512942 On May 30, 2007, the Board approved the initial award in the amount of $75,000.00 to Stu Ron Springs and $75,000.00 to Efficiency Enterprises. The award contained two 1-year renewal options at the sole discretion of the City. On June 11, 2008, the Board approved an increase in the amount of $300,000.00 to Stu Ron Springs and $50,000.00 to Efficiency Enterprises. On April 1, 2009, the Board approved an increase in the amount of $75,000.00 to Efficiency Enterprises. On August 12, 2009, the Board approved an increase in the amount of $75,000.00 to Efficiency Enterprises. This is the first 1-year renewal in the amount of $75,000.00 to Efficiency Enterprises. The period of the renewal is June 1, 2010 through May 31, 2011, with one 1-year renewal option remaining. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 54 AGENDA BOARD OF ESTIMATES 5/5/10 Department of General Services ­ Easement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an easement agreement with Old Dominion Freight Line, Inc. AMOUNT OF MONEY AND SOURCE: $14,222.00 ­ 9950-902416-9506-900020-704040 BACKGROUND/EXPLANATION: The City would like to acquire an easement on a portion of a property owned by Old Dominion Freight Line, Inc., located at 2301 Hawkins Point Road, Block 7000, Lot 4. The easement agreement will allow the City to construct and maintain municipal utilities in conjunction with the Department of Transportation, Project 00073, for the widening and reconstruction of Hawkins Point Road. APPROVED FOR FUNDS BY FINANCE (The easement agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 5/5/10 Department of General Services - Developer's Agreement No. 1167 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1167 with Little Italy Investment, LLC, developer. AMOUNT OF MONEY AND SOURCE: $21,290.00 BACKGROUND/EXPLANATION: The developer would like to install new water service, sanitary sewer, to its proposed construction located in the vicinity of 300 Albemarle Street. This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A Letter of Credit in the amount of $21,290.00 has been issued to Little Italy Investment, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 5/5/10 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 111 S. Broadway 111 South Broadway Single face Properties, LLC electric sign 21 sq. ft. Annual Charge: $ 70.30 2. 3300­3308 Clyde 801-805 S. Clinton Five 4" St. Street, LLC conduits @ 28' 3301-3309 Fait Ave. 801-805 S. Clinton Five 4" Street, LLC conduits @ 28' Annual Charge: $980.00 3. 835 Light Street Urbanite Nine newspaper 5910 Harford Road Boxes 6 St. Paul Street 2500 Boston Street 1061 S. Charles Street 100 Light Street 949 Fell Street 111 N. Calvert Street 300 St. Paul Street Annual Charge: $210.60 These boxes are to be installed and maintained in accordance with Article 25, Subtitle 19 of the Baltimore City Code. There are no objections, since no protests were received. 57 AGENDA BOARD OF ESTIMATES 5/5/10 Department of General Services ­ Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with CSX Transportation, Inc. (CSXT). The period of the agreement is effective upon Board approval through June 9, 2011 or, if earlier, upon completion of the project, unless extended in writing by the CSXT. AMOUNT OF MONEY AND SOURCE: $3,000.00 ­ Railroad Protective Liability Insurance 150.00 ­ Document preparation fee $3,150.00 ­ 9960-903682-9557-900020-703032 BACKGROUND/EXPLANATION: The Department is proposing to make necessary repairs and replacement of an existing water main that is attached to the Bentalou Street Bridge which crosses over the CSXT Tracks. A right of entry agreement from the CSXT is necessary to perform the repairs. The CSXT is allowing the City to use their Railroad Protective Liability Insurance for the cost of $3,000.00 and their document preparation charge of $150.00. APPROVED FOR FUNDS BY FINANCE (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 5/5/10 PROPOSALS AND SPECIFICATIONS Bureau of Water and - SC 881, On Call Television Wastewater Inspection, Cleaning and Lining Sanitary Sewers using Cured-In- Place Pipe BIDS TO BE RECV'D: 05/26/2010 BIDS TO BE OPENED: 05/26/2010 59 AGENDA BOARD OF ESTIMATES 5/5/10 Office of the Inspector General ­ Application and Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an application and agreement with Lexis-Nexis (LN) for a three-user license of the Lexis-Nexis Investigative Database. The period of the agreement is May 15, 2010 through May 15, 2011. AMOUNT OF MONEY AND SOURCE: $5,220.00 ­ 1001-000000-1080-109300-603026 BACKGROUND/EXPLANATION: The Office intends to use the Lexis-Nexis computer databases as the backbone of the new Vendor Background Vetting Initiative. LN has developed a method for linking data types from hundreds of sources in a way that identifies relationships between individuals based on business endeavors, criminal and civil liabilities, bankruptcies, etc. The Office will use this system to assist in developing vendor profiles in an effort to choose the most responsible vendors and contractors for the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The application and agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 5/5/10 Bureau of Water and Wastewater ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) with the Maryland Port Administration (MPA). AMOUNT OF MONEY AND SOURCE: $1,507,355.00 ­ 9958-904995-9525-900010-706063 BACKGROUND/EXPLANATION: Under the MOU the MPA will make funds available to the City to protect and restore Biddison Run which is currently eroding the banks. The National Pollutant Discharge Elimination System Permit for stormwater requires the City study watersheds and open channels, identify opportunities to reduce stormwater pollution using state-of-the art methods such as stream restoration, wetlands, stream day-lighting, green roofs, etc. A Watershed Water Quality Management Plan was prepared in 2006 to fulfill the stormwater permit for the City. The plan identified the Biddison Run stream as being very unstable. Approximately 1400 ft. of stream from Moravia Road to its confluence with the Herring Run was restored in 2007. PB Americas will provide design services to restore approximately 6,900 linear ft. of the Biddison Run Open Channel upstream of Monrovia Road. The MPA will provide $1,507,355.00 in construction funds for this project. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 5/5/10 Bureau of Water and Wastewater ­ Post Award Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Rummel, Klepper & Kahl, LLP, Post Award Services for S.C. 852R, Denitrification Filters and Related Work for the Enhanced Nutrient Removal (ENR) Facilities at the Patapsco Wastewater Treatment Plant. The period of the agreement is effective upon Board approval for four years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $6,628,736.54 ­ 9956-906533-9551-900010-703032 BACKGROUND/EXPLANATION: Under this agreement, the consultant will provide post award engineering services during construction of SC 852R. The engineering services will include: review of shop drawings, respond to requests for information, prepare operational and maintenance manuals, and provide training to the plant operations personnel on the wastewater treatment systems. The consultant will also participate in system start-up and develop record drawings, provide personnel for on-site observations, pile driving monitoring, and advise on the condition of potentially chrome containing soils and groundwater. In addition, the consultant will conduct conditional and final acceptance of inspection and prepare punch list items. The consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commissions to design this project. MBE/WBE PARTICIPATION: MBE: Sidhu Associates, Inc. $ 547,232.28 8.26% T.L.B. Associates, Inc. 415,161.39 6.26% Findling, Inc. 405,537.37 6.12% A.S. Architects, Inc. 371,078.46 5.60% EBA Engineering, Inc. 22,903.03 .35% Medina Consultants, PC 149,699.13 2.26% $1,911,611.66 62 AGENDA BOARD OF ESTIMATES 5/5/10 BW&WW ­ cont'd WBE: Constellation Design Group $ 357,693.69 5.40% C.L. Warfield & Associates 69,847.94 1.05% Ross Technical Services, Inc. 246,844.20 3.72% $ 674,385.83 10.17% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The post award services agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 5/5/10 Bureau of Water Wastewater (BW&WW) ­ Waiver of City Policy for Consultant Compensation ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a variance of the City's overhead multiplier for Montgomery Watson Harza (MWH) to assist in negotiating the design Storm selection with the United States Environmental Protection Agency (EPA) and the Maryland Department of the Environment (MDE) under the Consent Decree (CD) in a meeting on May 3, 2010. AMOUNT OF MONEY AND SOURCE: $12,603.14 ­ Water Revenue Bonds (66.56%) 6,331.86 - Baltimore County (33.44%) $18,935.00 ­ 9956-905638-9551-900020-703032 BACKGROUND/EXPLANATION: The City's overhead multiplier is 2.58 and the base rate is $55.00. The BW&WW is requesting the following overhead multiplier and base rates variance: · MWH Multiplier ­ 3.23 · Program Manager - $85.00 per hour plus and Technical overhead and profit Director · All other MWH - $55.00 per hour plus staff overhead and profit On September 30, 2002 the City entered into a CD with the EPA and the MDE to improve the City's collection system by eliminating Sanitary Sewer Overflows (SSOs). The Bureau determined that there is a potential to achieve significant cost savings for the City in its on-going Wet Weather Consent Decree Program. 64 AGENDA BOARD OF ESTIMATES 5/5/10 BW&WW ­ cont'd In order for these cost savings to be realized, the City will need to attract firms of national stature with a proven track record of similar cost savings in other Consent Decree Programs nationally. These firms are accustomed to working for overhead rates exceeding the rate that is regularly approved by the Board. On June 18, 2009, the Office of Boards and Commissions advertised for consulting engineering firms to provide professional engineering services for Program Management for the project with a statement, "The City will consider compensating firms at a higher overhead rate for the Program Management services, subject to review of independently audited overhead in accordance with the Federal Acquisition Regulation (FAR) requirements." Under an action of November 4, 2009, the Architectural & Engineering Awards Commission approved the Bureau's recommendations and directed the Bureau to commence negotiations with the number one ranked Joint Venture Partner of MWH and EA Engineering Science and Technology (MWH/EA JV). The EPA has requested that the City attend a meeting on May 3, 2010 to discuss the design storm selection. In order to achieve the aforementioned cost savings, the BW&WW would like to engage the expertise of MWH immediately to prepare for and support the City in attending this meeting. This early engagement is critical as this is the decision meeting that will establish the foundation for implementing the corrective action capital improvements. The recognition of significant cost savings by the MWH/EA JV team will depend largely on the outcome. For example in the Jones Falls Sewershed plan submitted to the MDE and the EPA the costs ranged between $34,000,000.00 and $352,000,000.00 depending on the design storm selected, with similar variances on the other sewersheds. 65 AGENDA BOARD OF ESTIMATES 5/5/10 BW&WW ­ cont'd MWH is a leading Environmental Engineering firm with national prominence and has demonstrated experience in large wet weather compliance programs addressing SSO and CSO issues including interactions with the EPA, the MDE and other regulatory agencies. Further, the EPA recognizes MWH as a leader in wet weather technology and compliance as they have authored SSO and CSO guidance and technical documents. The depth and knowledge that MWH brings to this program is critical in complying with the requirements of the CD. They have successfully implemented a similar design storm negotiation strategy in the City of Atlanta, GA for the Clean Water Atlanta Program, which yielded approximately $600,000,000.00 in construction cost savings for the City of Atlanta. The Consultant cost proposal for Project 1112, Wet Weather Consent Decree Compliance and Program Management Services is being reviewed and will be submitted to the Board for approval at a later date. APPROVED FOR FUNDS BY FINANCE AUDITS DEFERS TO THE BOARD ON THE WAIVER OF CITY POLICY FOR THE CONSULTANT'S COMPENSATION. AUDITS REVIEWED THE DOCUMENTATION THAT SUPPORTS THE RATES REQUESTED FOR THE MEETING ON MAY 3, 2010. 66 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Transportation (DOT) ­ Supplemental Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a supplemental agreement with Wallace Montgomery & Associates, for Project 851, Rehabilitation of Lafayette Avenue Bridge over Amtrak Railroad. The period of the agreement is effective upon Board approval for three years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $671,558.93 ­ 9950-901941-9508-900010-703032 BACKGROUND/EXPLANATION: Under this supplemental agreement, the consultant will revise the scope of work for the final design required to prepare bid documents for Project 851. The services will include but not be limited to: project remobilization, bridge inspection, main- tenance of traffic, utility designation, environmental/histori- cal and existing water main. DBE: EC2R, Inc. $84,829.54 12.63% Sabra, Wang & Associates $70,766.54 10.54% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The supplemental agreement has been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 5/5/10 DOT ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $269,933.84 9950-902941-9509 Federal Constr. Res. Lafayette Ave. Bridge 67,483.46 " " MVR $337,417.30 --------------------- 9950-901941-9508-3 Design & Studies Lafayette Ave. Bridge This transfer will make up the shortage of funds in the account for Wallace, Montgomery & Associates under the supplemental agreement for Project No. 851, Rehabilitation of Lafayette Avenue Bridge over Amtrak Railroad. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 68 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Thames Street Wharf, LLC. The period of the agreement is effective upon Board approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $283,925.00 ­ 6000-617110-2300-251600-406001 BACKGROUND/EXPLANATION: Baltimore City Ordinance 06-345, approved on November 11, 2006, required a Traffic Impact Study for the development of a Planned Unit Development of approximately 88,000.00 square feet of retail, 705 condominium units, 260 hotel rooms and 840,000 square feet of office space. The Planned Unit Development includes the 1300 Thames Street project consisting of approximately 277,000 square feet of office space. Under this traffic mitigation agreement the developer has agreed to contribute $1.025 per gross square foot of office space for the project for a total fee of $283,925.00. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 5/5/10 Baltimore Development ­ Motorsports Development Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a motorsports development agreement with the Baltimore Racing Development Corporation, LLC. (BRD). The period of the agreement is effective through December 31, 2015. AMOUNT OF MONEY AND SOURCE: $5,000,000.00 ­ Federal Surface Transportation Program Funds 2,750,000.00 ­ 9950-905818-9506 (MD Dept. of Transportation) $7,750,000.00 ­ Amounts are approximate BACKGROUND/EXPLANATION: On August 17, 2009, the Baltimore City Council unanimously approved a City Council Resolution supporting the "Baltimore Grand Prix" and identifying the BRD as the exclusive entity authorized to conduct the event. The Baltimore Grand Prix is a proposed three-day racing festival to be held in downtown Baltimore. The Grand Prix will consist of a series of automobile races, including a signature Indy Racing League-sanctioned race, as well as related events and amusements throughout the City. The course of the race will be over the streets of downtown Baltimore, in the vicinity of the Inner Harbor, Camden Yards, and the Baltimore Convention Center. Under the terms of the agreement, the City will grant to the BRD the right to conduct the Baltimore Grand Prix and to utilize certain City streets as the race course. The BRD's primary obligations under the agreement are to privately finance, organize, and conduct the Baltimore Grand Prix for an initial term of five years, beginning in August 2011. The City's primary obligation under the agreement is to design, bid, and construct necessary in infrastructure and street improvements. In order for the Baltimore Grand Prix to be conducted on City streets, it is required that the City modify certain streets and sidewalks, traffic signal devices, signage, and other transportation related infrastructure is a manner that will comply with the standards of the Indy Racing League, and will benefit City motorists year round. 70 AGENDA BOARD OF ESTIMATES 5/5/10 BDC ­ cont'd The City's costs will be funded using Federal Surface Transportation Program dollars and State of Maryland Transportation funds granted to the City. Estimates indicate the City should recoup these costs over the five-year term of the agreement in the form of direct City taxes and fees generated by the event. Other key terms of the Agreement include: · BRD will pay to the City an annual Racing Event Fee in the amount of $250,000.00, · the City will share in a percentage of revenues generated by the Baltimore Grand Prix, · BRD will establish a Community Benefit Fund (CBF) to provide grants to communities directly impacted by the Baltimore Grand Prix; the amount to be deposited in the CBF for each race year shall not be less than $100,000.00, · BRD will submit to the City an Event Management Plan for the City's review and approval, and · BRD will pay all customary fees for permits and City services necessary to conduct the Baltimore Grand Prix. MBE/WBE PARTICIPATION: The Motorsports Development Agreement requires Baltimore Racing Development, LLC to comply with the Minority and Women's Business Enterprise Program of the City of Baltimore. LETTERS OF SUPPORT HAVE BEEN RECEIVED FROM RIDGELY'S DELIGHT ASSOCIATION, FEDERAL HILL NEIGHBORHOOD ASSOCIATION, WATERFRONT PARTNERSHIP OF BALTIMORE, INC., DOWNTOWN PARTNERSHIP OF BALTIMORE, INC. AND HARBOR WALK TOWNHOUSE ASSOCIATION. (The motorsports development agreement has been approved by the Law Department as to form and legal sufficiency.) 71 AGENDA BOARD OF ESTIMATES 5/5/10 Department of Transportation ­ Grant and Repayment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant and repayment agreement with the Maryland Department of Transportation (MDOT). The period of the agreement is effective upon Board approval through June 30, 2017. AMOUNT OF MONEY AND SOURCE: $2,750,000.00 ­ 9950-905818-9506 BACKGROUND/EXPLANATION: The City, under agreement with Baltimore Racing Development will host the Grand Prix Indy Racing League event in 2011 and for at least four years thereafter. The course of the race will be over the streets of downtown Baltimore, in the vicinity of the Inner Harbor, Oriole Park at Camden Yards Sports Complex and the Baltimore Convention Center. The location of the race will require modification of the alignment or width of City streets and sidewalks, traffic signal devices, signage and other transportation related infrastructure in a manner that will comply with standards of the Indy Racing League and will also benefit City motorists. In consideration of the significant economic benefits to the State of Maryland, the MDOT has agreed to advance the City the necessary funds to complete the roadway improvements, not to exceed $2,750,000.00. The City agrees to repay the amount of the grant to the MDOT over a six year period with the last payment no later than June 30, 2017. At the City's option, funds may be repaid either through direct cash repayment or through an annual takedown of the City's Highway User Revenues. APPROVED FOR FUNDS BY FINANCE (The grant and repayment agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 5/5/10 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 73